PS to Executive Director

Job Description

Title: PS to Executive Director

Company Name: East Coast Group

Vacancy: 1

Age: Na

Job Location: Dhaka (GULSHAN 1)

Salary: --

Experience:

• 3 to 6 years

• 3 to 6 years

• Excellent written & verbal communication skills both Bengali & English Communication Skill; especially official letters, formal emails and business correspondence.

• Smart, Presentable and possessing pleasant personality.

• Ability to multitask & can work under pressure with zero error.

• Should be able to meet deadline without fail.

• Proficiency in office applications and documentation management·      

• Strong organizational and time management skills.

• High level of confidentiality and professional integrity.

The Personal Secretary to the Executive Director will provide high-level administrative and secretarial support to ensure efficient management of the Executive Director’s office. The role requires strong organizational skills, discretion, and the ability to handle confidential matters with professionalism while coordinating effectively across departments.

Key Responsibilities:

• Manage day-to-day secretarial functions and execute routine administrative tasks as directed by the Executive Director.

• Maintain and organize databases, records and filing systems in line with organizational requirements.

• Monitor and manage the Executive Director’s daily schedule, ensuring timely coordination of tasks and priorities.

• Arrange and coordinate meetings, appointments and schedules, including necessary follow-ups.

• Handle telephone communications on behalf of the Executive Director, including making and receiving calls as instructed.

• Draft, review, and dispatch official correspondence, including emails and letters, as per direction.

• Screen incoming calls, enquiries, and requests, and appropriately channel them for the Executive Director’s attention.

• Accurately take dictation, prepare meeting notes, and maintain proper documentation.

• Prepare and submit periodic reports, presentations, and classified documents for the Executive Director’s review.

• Coordinate travel arrangements, including visa processing, ticketing, airport protocol, and accommodation.

• Manage corporate communication activities such as sending greetings, souvenirs, and formal messages (emails/SMS) to clients and stakeholders as instructed.

• Liaise with Unit Heads and Functional Departments to facilitate execution of special assignments and directives from the Executive Director.

• Mobile bill
• Lunch Facilities: Partially Subsidize
• Festival Bonus: 2

• Welfare Fund.

• Market competitive salary.

• Annual Performance Evaluation.

• Access to full-time medical consultation.