Project Officer-Technical (Shelter)-Humanitarian Crisis Response
Job Description
Title: Project Officer-Technical (Shelter)-Humanitarian Crisis Response
Company Name: Islamic Relief Bangladesh
Vacancy: 2
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Science (BSc) in Civil Engineering, Civil environment engineering, Construction Management,Urban Planning
Experience Requirements:
∎ At least 5 year(s)
Job Responsibilities:
∎ Implementation of Shelter & NFI activities and ensuring quality, standards, and, appropriateness-50%
∎ Provide technical support to the field team and oversee the implementation of shelter, NFI, and site development activities, including rehabilitation/renovation of female-headed & EVI shelters and shelter-related infrastructures.
∎ Assist the program staff in implementing and monitoring the construction and/or rehabilitation of community buildings, shelters, and site development projects.
∎ Provide technical guidance and support to staff on Shelter & NFI and site development activities at the camp and host community.
∎ Retrieving, compiling, summarizing, analyzing, and presenting information/data on the implementation and monitoring of the construction and/or rehabilitation of community buildings, site development projects, shelter projects, etc.
∎ Support the Project Manager by acting as a focal point for administrative coordination of project implementation, involving extensive liaison with relevant units (e.g., procurement, supply chain, finance, etc.) and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions etc.
∎ Maintained Shelter & NFI project documentation and information, including preparing necessary documents for the tenders and progress payments, and maintained the tracking system.
∎ Assist the program staff in responding to complex information requests and inquiries; set up and maintain files/records; provide logistic support for meetings, workshops, and training sessions.
∎ Ensure ISCG shelter construction guidelines and rules & regulations to implement the shelter and NFI project in the camp context.
∎ Prepare basic monitoring tools to ensure the quality of planned activities and that they all meet standards.
∎ Overall coordination and support to conduct baseline and end-line surveys (including KAP, PIM, PDM) for Shelter activities.
∎ Developed and update realistic weekly work plans for each grant in conjunction with the program team.
∎ Design projects implementation guideline and prepares a project implementation plan (PIP) considering the proposal and local context to achieve set goals and objectives
∎ Supervise the beneficiary selection process and finalize the beneficiary list.
∎ Ensure those minimum financial and logistics management standards are met to ensure accountability and transparency.
∎ Ensure a team environment by supporting program staff in implementing project activities and establishing high-quality performance targets, ensuring adherence to technical standards, best practices, and donor guidelines.
∎ Ensure the quality and impact of the program in SHELTER and emergency responses, ensuring that gender inequity is addressed.
∎ Effective coordination with all relevant stakeholders to smooth the implementation of Shelter activities.
∎ Prepare monthly work plan, break it down to daily/weekly work plan, and ensure implementation of the same.
∎ Ensure that local purchases and expenditures are made as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, Inventory, and other essential registers properly and timely in an effective manner as per Islamic Relief Bangladesh policy.
∎ Checking all bill vouchers within the team and forwarded to Finance officer for necessary action.
∎ Effectively coordinate with other team members to ensure smooth and effective functions of field office management in all respect
∎ Assist field staff with effectively managing site development activities in the various camp.
∎ Provide technical contributions for managing shelter construction waste materials for safe disposal and reuse.
∎ Provide technical direction on national emergency response/ recovery operations to support the multiple recovery and development projects requiring hardware and software technical support.
∎ Responsible for preparing the drawing, design, environmental & social screening, and feasibility check as per project activities.
∎ Capacity Building initiatives for beneficiaries and project staff at the program level - 15%
∎ Organize and conduct project orientation for new project staff.
∎ Prepare need-based assessment tools and provide training on that software to field-level staff, community mobilizers, and volunteers.
∎ Conduct capacity-building training for field-level staff, volunteers, and beneficiaries following ISCG shelter guidelines.
∎ Provide technical support to establish a community lead approach to shelter reconstruction.
∎ Provide technical support to build their capacity for EVI & Female-headed family’s shelter reconstruction.
∎ Participate in community awareness training, sessions, orientation, and feedback to mobilizers and facilitators.
∎ Participate and facilitate project-related awareness-raising events at a community level.
∎ Develop and conduct training and orientation relevant to emergency humanitarian situations, such as emergency shelter assessments, demographic surveys, GBV & protection issues
∎ Provided one-to-one coaching to staff to understand project goals and objectives.
∎ Ensure effective monitoring, evaluation, problem-solving, reporting, and documentation according to the project need- 15%
∎ Prepare monitoring tools/checklist as per drawing and estimation of a specific intervention.
∎ Ensure effective monitoring of the project activities.
∎ Prepare an efficient and effective stock monitoring system for the camp and central levels.
∎ Prepare and follow the monitoring tools for good-quality project activity implementation.
∎ Review project-related crucial problems which are forwarded by the field staff and take the necessary step to resolve them on a priority basis.
∎ Provide appropriate guidelines and monitoring tools for field staff for quality shelter intervention implementation.
∎ Need to handle multi-project activities at a time.
∎ Prepare monthly, quarterly, and final reports as per the program and project needs.
∎ Provide a progress report to the supervisor.
∎ Prepare the financial report of expenditure and update it from time to time.
∎ Meet the different reporting deadlines.
∎ Maintain proper documentation, take measures to preserve it, and share it with Humanitarian Program in time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Ensure comprehensive and effective coordination and advocacy with different stockholders - 10%
∎ Organize project inception meetings at different levels (Camp, Union, Upazila, district).
∎ Participate in various coordination meetings e.i CIS coordination meeting, shelter sector meeting, NFI & SD sector meeting, ISCG coordination meeting, etc.
∎ Liaise with partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project;
∎ Participate in different meetings in Upazila and the district. (Cluster, NGO Coordination, etc.)
∎ Involve with relevant local administration and committees such as UDMC in the implementation of the project
∎ Work alongside staff to build their capacity in program planning and design; program management; monitoring, and evaluation.
∎ Ensure transparent coordination mechanisms and regular information-sharing between IR Staff.
∎ Attend Program Review Meetings and coordinate with the other IRB staff based in Dhaka and others.
∎ Organize lesson-learning workshops for further organizational development.
∎ Organize project exit meetings at the community level and with LGIs.
∎ Collect successful project completion letters from relevant authorities.
∎ Functional the complaint response mechanism (CRM) and feedback system - 5%
∎ Ensure the CRM process at all stages of the project.
∎ Maintain continuous orientation of staff on CRM process Ensure complaint log and register at project office level
∎ Ensure the visibility of the project in different stages and level
∎ Other Requirement - 5%
∎ Facilitate donor/external visits and ensure that visitor recommendations are addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of projects.
∎ Perform any other duties assigned by the supervisor as per program needs and organizational rules.
∎ Participate in sessional programs like winterization, Ramadhan, Qurbani etc.
∎ Support in the procurement of materials like requisition, follow-up etc.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by Supervisor.
Additional Requirements:
∎ Age at most 40 years
∎ Experience in working with Shelter reconstruction, site development, NFI distribution, and repair & maintenance of shelter projects, Shelter project activities management, staff management, distribution follow-up, making distribution plans, stock management, vendor management, budget expenditure tracking, program planning, technical knowledge of Auto Cad software.
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical, and organizational skills.
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and a good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Must-Have a valid driving licen
∎ Person with disability are encouraged to apply
Salary: Tk. 54380 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ In addition to mentioned benefits/allowances, Hardship allowances will be provided.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 3 Jul 2023
Company Information:
∎ 20 Jun 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 3rd Jul 2023
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