Title: Project Coordinator (Humanitarian Crisis Response)
Company Name: Islamic Relief Bangladesh
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time
∎ Master of Development Studies (MDS), Master of Science (MSc), Masters degree in any discipline
∎ At least 6 year(s)
∎ To implement the quality program on projects through ensuring an effective monitoring system-15%
∎ Ensure organizational strategic objectives and goals.
∎ Assist senior Project Manager in making project implementation plan (PIP) considering the proposal and local context to achieve goal and objectives.
∎ Provide strategic direction, oversight & leadership to Project staff to manage the project.
∎ Assist in maintaining strict compliance with donor rules and regulations.
∎ Apply oversight and evaluate, monitor, and manage risks, issues, assumptions, dependencies, Interdependencies, and changes, escalating those outside tolerances if appropriate.
∎ Assist reporting manager in managing the project, oversee budget and carry out the monthly expenditure analysis, prepare reports and requirement of fund.
∎ Regularly follow up on the project activity, financial status, work progress.
∎ Prepare activity plan for project staff.
∎ Ensure the minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Support program staff in the planning of project activities and the establishment of high-quality performance targets, ensuring adherence to technical standards, best practices, and donor guidelines.
∎ Assist program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
∎ To ensure the quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.
∎ To ensure organizational visibility in different stages.
∎ Monitor progress, regularly reports on the status, and initiate corrective actions. Ensure all Expenditure or activity is tracked and reconciled to budget/plan with forecast to complete or value generated centrally to decision making.
∎ Keeping close collaboration with Partner MEAL officers, provide technical support to implementation teams to develop and implement MEAL plans, assessment and baseline tools, project-specific monitoring tools, and methodologies to conduct regular monitoring and evaluation activities.
∎ Monitor ongoing Project activity of Partners as per need basis & submit the report to IRB Management on a timely basis.
∎ Experience in warehouse management
∎ Capacity Building initiatives for beneficiaries and project staff at the program level-15%
∎ Organize basic training for newly recruited project staff.
∎ Participate and facilitate project-related awareness-raising programs at the community level.
∎ Conduct skill development training.
∎ Provided one to one coaching to staff for understanding project goal and objectives
∎ Organize training and workshop in different sectors for internal and external stakeholders.
∎ Ensures effective reporting according to the project need-15%
∎ Prepare monthly, quarterly, interim and final narrative reports as per proposal and project need.
∎ Provide progress reports to the country office and donor.
∎ Prepare the financial report of expenditure and update from time to time.
∎ Meet the different reporting deadlines.
∎ Update on track System on regular basis.
∎ Ensures comprehensive and effective Coordination and advocacy with different stockholders-35%
∎ Organized the project inception meeting with different level stakeholders.
∎ Act as the central focal point for all activities and issues taking place at the camp level
∎ Ensure effective networking and coordination with RRC and DC office.
∎ Active participation in the different sectoral meetings in Coxs'bazar.
∎ Ensure advocacy of IR at the Camp level.
∎ Conduct/ Participate in different need assessment.
∎ Ensure to update 4W matrix on regular basis.
∎ Ensure participation to achieve JRP (Joint Response Plan).
∎ Establish and maintain effective intra-camp coordination mechanisms and facilitate participation in inter-camp coordination activities
∎ Set up and maintain a camp information management system in line with global Cluster guidelines including sex- and age-disaggregated data collection and transparent, yet appropriate, information sharing with all relevant stakeholders in a manner that upholds the principle of confidentiality
∎ Advocate for the legitimate needs and rights of the camp population through liaison with Camp Administrator, humanitarian service providers, and other actors
∎ Ensure appropriate links with national/local authorities, state institutions, civil society, and other relevant stakeholders, including effective coordination and information exchange with them
∎ Ensure the mobilization and participation of the camp and host populations in the camp governance system with particular emphasis on meaningful inclusion of women, children, the elderly, and persons with specific needs into decision-making processes
∎ Promote and facilitate accountability towards camp population through setting including set up of complaints and feedback mechanism which promotes accountability
∎ Ensure clarification of roles and responsibilities amongst stakeholders in the camp, for maintenance of camp infrastructure with a focus on sustainability and community/local government ownership
∎ Ensure that the displaced are aware of the assistance and services available in the camp and how to access them; distribution points should be accessible and distribution mechanism should take into consideration groups with specific needs to minimize chances of violence, abuse, and exploitation
∎ In coordination and collaboration with Camp Administrator mediate and encourage dialogue between different communities/groups inhabiting the camp and the surroundings (host communities), establish camp population self-help and social support networks, and promoting peaceful coexistence
∎ Assist in the development of a camp closure and phase-out strategy in the first phase of the camp response, with the relevant Cluster and the relevant partners and ensure it is adapted to the specific camp context
∎ Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure smooth implementation of the project;
∎ Involve UDMC & other Project implementation teams for implementation of the project
∎ Work alongside staff to build their capacity in program planning and design; program management; monitoring and evaluation.
∎ Organized lesson learned workshop for further organizational development.
∎ Collecting successful project completion letters from relevant authorities.
∎ Ensure effective and appropriate project archiving.-5%
∎ Well and proper documentation capacity and preservation and delivered to Humanitarian Programme department with the due time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Functional the complaint response mechanism and feedback system (CRMF)-10%
∎ Ensure CRM process in different stages.
∎ Continuous orientation on complain system for field staff.
∎ Ensure complain log and register at the project level.
∎ Share different information to develop the project with the knowledge management team.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of the projects.
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Propose some methodology, according to the proposal, and provide it with the experience and lessons learned from the other organizations.
∎ Ensure the complaint response and feedback mechanism at the field level.
∎ Perform any other duties assigned by Supervisor
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Experience in working with Humanitarian Response & Community mobilization, FDMN Rohingya, and Host Community as well as Emergency Response, WASH, Shelter Recovery, and Rehabilitation work.
∎ Must have expertise in Local language (Rohingya & Chittagong)
∎ Project Implementation Skills.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective, and good team player
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali
∎ Person with disability are encouraged to apply
Salary: Tk. 76853 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Gratuity
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 22 Jun 2021
∎ 8 Jun 2021
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.