Project Coordinator (Field Coordinator)

Job Description

Title: Project Coordinator (Field Coordinator)

Company Name: Qatar Charity

Vacancy: 1

Age: At least 25 years

Job Location: Cox`s Bazar (Teknaf)

Salary: --

Experience:

• At least 6 years
• The applicants should have experience in the following business area(s): NGO

Master's degree in disaster management, development studies, project management, social sciences, or a related field is preferred.

• At least 6 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 25 years

• Minimum 6 years of relevant professional experience, including at least 3 years in a supervisory or project management role overseeing field operations and multi-sector humanitarian or development projects.

• Experience in humanitarian or emergency settings is strongly preferred.

• Experience in refugee camps or low-resource environments is an asset.

• Familiarity with the Rohingya refugee response context and coordination structures in Cox's Bazar.

• Experience participating in Shelter Sector, Site Management, Inter-Sector, or Camp-level coordination mechanisms.

• Knowledge of project cycle management, donor compliance, and reporting.

• Experience managing shelter repair, site improvement, renewable energy, WASH, or community infrastructure projects.

• Experience in project monitoring, activity tracking, results measurement, and performance reporting.

• Good understanding of financial management, budget monitoring, resource utilization, and compliance requirements.

Job Summary: The Field Coordinator is responsible for coordinating and overseeing project implementation in the assigned area, ensuring the timely delivery of shelter repair, site development, and solar assistance activities. Based in Cox's Bazar and covering Camp 21, the role leads field operations, team supervision, stakeholder coordination, work planning, monitoring, and reporting. The Field Coordinator ensures compliance with technical standards, donor requirements, humanitarian principles, and organizational policies while maintaining effective collaboration with camp authorities, communities, and partner organizations.

Duration: 06 Months (No possibility of extension)

Start Date: ASAP

HOW YOU WILL MAKE A DIFFERENCE

Objective 1: Leading on project management and implementation in the field

• Lead and coordinate the planning and implementation of project activities in Camp 21, ensuring the timely and quality delivery of shelter repair, site development, solar assistance, and other project interventions.

• Develop, monitor, and update work plans, implementation schedules, and activity tracking tools to ensure project targets and milestones are achieved efficiently.

• Ensure compliance with donor requirements, technical standards, organizational policies, and humanitarian principles, while addressing implementation challenges and taking corrective actions to achieve project objectives.

Objective 2: Maintain coordination and representational needs in the field settings

• Serve as the primary field focal point for project implementation, coordination, and communication with relevant stakeholders.

• Maintain effective coordination with Camp-in-Charge (CiC) authorities, sector partners, local authorities, community representatives, and other stakeholders to support smooth project implementation.

• Represent the organization in sector, camp-level, and coordination meetings, and collaborate with humanitarian actors to promote complementarity and avoid duplication of efforts.

• Build and maintain positive working relationships with beneficiaries, community leaders, and stakeholders to ensure effective engagement and project success.

Objective 3: Team supervision and management, oversee performance, and accurate reporting

• Supervise and support project staff to ensure effective implementation of activities.

• Conduct work planning, progress reviews, and provide technical and operational guidance.

• Promote teamwork and ensure compliance with organizational policies, safeguarding, and the Code of Conduct.

Objective 4: Maintaining monitoring, reporting and documentation for the project

• Monitor project progress against work plans, targets, and key indicators to ensure timely achievement of results.

• Prepare and submit quality reports, activity records, and project documentation on time.

• Ensure compliance with humanitarian principles, safeguarding requirements, and organizational policies.

• Maintain accurate project records and support data collection, analysis, reporting, and documentation of lessons learned.

Objective 5: Ensuring financial and resource management in the project

• Support budget monitoring and ensure efficient use of project resources and funds.

• Monitor project expenditures and implementation progress against approved budgets and plans.

• Ensure proper management and utilization of project assets, materials, and resources.

• Support procurement, logistics, risk mitigation, and compliance with organizational financial and administrative procedures.

Objective 6: To ensure employees adhere to ethical standards, organizational policies, and legal requirements while maintaining integrity and professional conduct at all times

• Use organizational technology, systems, and resources solely for official and professional purposes.

• Comply with all organizational policies, including the Code of Conduct, PSEA, Safeguarding, Conflict of Interest, and Fraud Prevention policies, acknowledging that violations may result in disciplinary action.

• Promptly report any breaches of organizational policies, work ethics, applicable laws, or suspected illegal activities identified during work.

• Maintain the highest standards of professional integrity by avoiding harassment, discrimination, bribery, corruption, and the giving or receiving of any unlawful or improper gifts, payments, or benefits.

Objective 7: Ensure the implementation of Qatar Charity’s safeguarding standards, including PSEA and GBV prevention, across all project activities to maintain a safe and accountable environment

• Ensure compliance with safeguarding, PSEA, GBV, and child protection policies throughout project implementation.

• Maintain confidential reporting mechanisms and ensure timely response to safeguarding concerns.

• Integrate safeguarding measures and risk mitigation strategies into all project activities and assessments.