Programme Development & Reporting Coordinator - Humanitarian Crisis Response Programme

Job Description

Title: Programme Development & Reporting Coordinator - Humanitarian Crisis Response Programme

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar

Salary: Tk. 123535 (Monthly)

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Social Science (MSS)

• Master’s degree in development studies or urban and Regional Planning or Anthropology, Disaster Management or Gender Studies or English, or any relevant social science subject from a recognized university.

• At least 8 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Experience:

• Minimum 8 years of working experience in INGOs/NGOs with a focus on business development, proposal writing, and donor reporting.
• Practical working experience in project planning, report writing, and proposal development.
• Technical knowledge of statistical software such as SPSS or STATA.

Essential Competencies:

• Project Implementation and Management skills (Intermediate to Advanced).
• Proposal development and donor reporting skills (Fundamental to Intermediate).
• Coordination and harmonization skills (Fundamental to Intermediate).
• Commitment to Islamic Relief’s vision, mission, and values including sincerity, excellence, social justice, custodianship, and compassion.
• Integrity and professionalism.
• Activity and financial management understanding (Novice to Intermediate).
• Planning, analytical and strategic management skills (Fundamental).
• Strong teamwork, leadership, communication, and networking skills.
• Positive attitude, self-motivation, self-confidence, and willingness to continuously learn and improve.
• Knowledge of personal health, safety, and security.
• IT skills including Microsoft Word, Excel, PowerPoint, internet, database management, and statistical software.
• Excellent working knowledge of English and Bengali (reading, writing, speaking, and listening).

Desirable Competencies:

• Experience with program quality frameworks such as safeguarding, inclusion, accountability, and risk assessments.
• Experience working with institutional donors such as WFP, UNHCR, UNICEF.
• Experience in capacity building and facilitating training sessions.
• Skills in conflict resolution, problem-solving, decision-making, and interpersonal relations.
• Familiarity with AutoCAD or other software tools is a plus.
• Ability to adapt quickly to IR’s organizational culture and norms.

Job Context:

This newly established position at Islamic Relief Bangladesh is designed to enhance programme and business development for the Humanitarian Crisis Response Programme (HCRP). The role is responsible for leading the development of strategic, high-quality proposals, managing the full programme cycle, and ensuring accurate and timely donor reporting. The incumbent will collaborate closely with internal teams and external partners to deliver coordinated humanitarian responses. Key responsibilities include programme development, reporting management, capacity building, and supporting seasonal initiatives and safeguarding measures. This role offers a unique opportunity to shape the future of IRB’s humanitarian programming. The ideal candidate will possess strong technical writing skills, demonstrated expertise in humanitarian programme design, and the ability to manage multi-stakeholder coordination. Frequent travel to remote locations and a strong commitment to safeguarding policies are essential.

Ensure Programme & Business Development for Humanitarian Crisis Response Programme - 40%

• Ensure program quality including the full program cycle, strengthening systems for proposal development and learning as well as the writing, fine-tuning and submission of high-value, strategic, and complex proposals from a range of donors, including the development of log frames.

• Set and track proposal development timelines and ensure coordination amongst relevant Unit –Programme Management, MEAL, Finance, Human Resource Management & Development, and external stakeholders (if relevant).

• All expressions of interest, concept notes, and proposals are prepared for quality assurance, are approved according to internal IR processes, and are submitted to donors in the required format and on time

• Project design workshops and consultation meetings with internal and external stakeholders

• Identification of partners in coordination with the Program Manager, including supporting partner assessments and drafting teaming agreements.

• Address the Programme Quality Framework in all new proposals and those key elements of program quality are included (e.g., safeguarding, Inclusion lessons learned from past proposals, accountability, risk assessments, effective partnership strategy, etc.).

• Review and synthesize key donor priorities to identify areas for further growth & also review solicitations, determine technical strategies and approaches, develop outlines, write and edit proposals. And if require Coordination of the preparation of funding applications with donors such as WFP, UNHCR, UNICEF & Another Internal Donor;

• Development of fact sheets on program quality initiatives and best practices.

• Promote a culture of shared learning across the program locations and with colleagues in the field including organizing quarterly project review meetings and grants opening and closing meetings.

• Develop & maintain a knowledge management system to capture lessons learned and disseminate these within the programme and wider.

• Integrate an inclusion perspective, with the help of the SFP, into IRB`s routine activities and the organization`s program portfolio, and provide expert advice on this.

• Represent HCRP in the appropriate technical working group, cluster meetings program, and other various forums.

Ensure Reporting Management - 30%

• Collect regular reports (monthly, quarterly, interim, and annual reports from MEAL team/ Project Managers/Coordinator review, finalize

• Ensure timely submission of periodic and completion reports following the reporting cycle

• Contribute to prepare monthly reports, quarterly narrative reports, interim reports and final reports of different projects

• Contribute to generating quality research report, baseline study report, monitoring and evaluation report, after-action review report, post distribution monitoring report and field visit reports and any others as required

• Disseminate reports and study findings with respective donors, IR partners, departments/units.

Capacity building initiatives for project participants, key stakeholders & project staff at the programme level - 15%

• Prepare Capacity building plan and facilitate training for project staff & Volunteers.

• Support to organize orientation for the newly recruited project staff.

• Organize workshops/ training for project participants on report writing, case study

• Participate and facilitate quarterly, bi-annual and annual programme review meetings and feedback sessions.

Other Requirements - 15%

• Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.

• Take initiatives to ensure the security of project staff and participants during the intervention.

• Willing and able to travel frequently for extended periods and to remote areas of the projects.

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.

• Perform any other duties assigned by the Supervisor.

• High cost Allowances (10% of monthly salary), Mobile bill, Tour allowance/Per-diem, Provident fund, Weekly 2 holidays, Insurance coverage (IPD, OPD, Life, DB, CIB), Festival Bonus, Long Service Award, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity and R&R), Gratuity, etc.

• Other benefits will be provided as per the organizational HR Policy.