Programme Assistant - Humanitarian & Resilience Programme
Job Description
Title: Programme Assistant - Humanitarian & Resilience Programme
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Dhaka (Baridhara)
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in any discipline
Job Responsibilities:
∎ Project/Program Implementation-65%.
∎ Provide administrative and operational support to the programme department for the implementation of project activities.
∎ Support in projects and departmental financial resources management, human Resources Management, efficient procurement, and logistical services as assigned.
∎ Facilitate the elaboration of projects related to Terms of Reference, Notes for Record and other necessaries.
∎ Participate in team meetings and other events where necessary and take notes to prepare draft meeting minutes.
∎ Preserving and maintaining up-to-date files of the projects and programme department as well.
∎ Support to organize events (meetings, training) by ensuring the logistics.
∎ Support to ensure the travel arrangements including preparing TAF, PR, Cash Advance and so on for the programme team.
∎ Preserve files of the individual beneficiaries and other necessary documents timely at the programme level.
∎ Update relevant filing and documentation from time to time regularly.
∎ Take approval of Purchase Requisition, Money Requisition, TAF, KYC, Beneficiaries list and other relevant.
∎ Prepare Material requisition and process taking approval for project and program.
∎ Support in sending different documents, and materials through courier to field offices.
∎ Keep tracking of KYC and make an Excel sheet for that.
∎ Keep track of various training of H&RP.
∎ Keep tracking of visitors to H&RP.
∎ Managing and keeping track of meetings of H&RP.
∎ Compile projects and program’s related information/data from field offices and keep all the file/document records proactively.
∎ Oversee the Program progress by visiting the field-level activities.
∎ Monitoring & Evaluation-10%
∎ Collect data and analyze those related to project implementation.
∎ Prepare reports on field visiting training as and when necessary.
∎ Monitor project activities and identify areas for improvement.
∎ Advocacy & Communication and Knowledge Management-10%.
∎ Ensure effective communications, visibility, and knowledge management.
∎ Undertake field visits to gather the information and results related to the program.
∎ Support to prepare lesson learning and knowledge documentation and also prepare and preserve case stories for the projects.
∎ Assist in developing BCC & IEC materials such as leaflets, and quarterly newsletters. one-pager etc and so on.
∎ Support to coordinate between the field office and IRCO.
∎ Reporting-10%.
∎ Support the timely preparation and submission of progress; reports, project reviews, and any other required project reports.
∎ Support preparing monthly program reports.
∎ Collect significant case studies with associated photographs from field offices and prepare lesson-learning documents.
∎ Other Requirements-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.
∎ Support in the procurement of materials like requisition, follow-up etc.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery or money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by the Supervisor.
Additional Requirements:
∎ Age 18 to 60 years
∎ Only females are allowed to apply
∎ Essential Competencies:
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Financial management
∎ Decision making
∎ Leadership
∎ Self-development
∎ Problem-solving
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and a good team player
∎ Staff Management
∎ Willing to adapt to IRW’s norms and values
∎ IT Skill:
∎ Working knowledge/Proven Expertise in Microsoft Word/ Excel/PowerPoint/Adobe Photoshop/Illustrator/Basic Internet/Statistical Software/Database Management/ Basic Hardware & Software Installation/Troubleshooting etc.
∎ Language:
∎ Excellent/Working knowledge-
∎ Sound knowledge of speaking reading and writing skills in Bangla and English languages
∎ Desirable Competencies:
∎ Project Implementation Skill
∎ Social Mobilization Skill
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Conflict resolution
∎ Strategic Management
∎ Staff Management
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 3 Nov 2023
Company Information:
∎ 22 Oct 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, age, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 3rd Nov 2023
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