Programme Assistant (Humanitarian Crisis Response & Seasonal Programmes)

Job Description

Title: Programme Assistant (Humanitarian Crisis Response & Seasonal Programmes)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline

Experience Requirements:
∎ At least 1 year(s)

Job Responsibilities:
∎ Ensure coordination between IRCO and HCRP’s field offices to facilitate the approval process and archiving of FDMN documents-40%
∎ Represent HCRP at the country office level and maintain liaison with different departments and teams.
∎ Facilitate the approval process and get approval on bills, PRs, Cash Advances, Volunteer payment muster roll, etc.
∎ Share approved documents with respective persons/ Field offices
∎ Coordinate with the procurement department and ensure procurements are done in a timely manner.
∎ Maintain regular contact and coordination with HCRP field teams to collect documents for approval.
∎ Prepare NFR, TOR, and other documents requested by the HCR programme office.
∎ Dissemination of messages and logistics support when required.
∎ Preservation of hard copies of the approved documents at IRCO.
∎ Raise Purchase Requisitions when required.
∎ Support program team in the development of projects-10%
∎ Support program team in data analysis and reporting of different need assessments, baseline and end line surveys, post-distribution monitoring (PDM), and other planned activities such as various workshops and meetings.
∎ Collect primary & secondary information through FGD, CCM, KII, and literature review.
∎ Support the program team in sourcing information and data for project identification.
∎ Prepare Case study with consultation project team
∎ Prepare project documentation and monthly, quarterly, and annual reports compilation and produce communications material qualitatively within the appropriate time frame, work plans, objectives, and approaches.
∎ Work closely with the Field teams and assist Programme Manager and Project Manager in local-level coordination and representation
∎ Ensure effective support to the Implementation of the Seasonal Programme-30%
∎ Handle the entire process of screening new partners and re-screening existing partners
∎ Make a partnership agreement and take the initiative to transfer money to the partners
∎ Development of proposal & budget review and submission to an appropriate seasonal program
∎ Organize orientation session of Seasonal Programme for seasonal partner & IRB monitor
∎ Prepare/ review the inception letter to hand over to the local administration/ government
∎ Manage the allocation requests of governmental, non-governmental, and other external stakeholders
∎ Develop a distribution plan and finalize as per the discussion of relevant authorities and hand it over as required
∎ Prepare TAF & Cash Advance for IRB monitors
∎ Take initiative for necessary approval of PR and Cash Advance
∎ Provide necessary support for developing the BNF selection questionnaire, deploy to KoBo Collect, prepare muster roll, BNF list & token
∎ Validate the BNF selection process in coordination with the MEAL team
∎ Ensure visibility through the media department, IRB field & partner
∎ Take the initiative to purchase necessary logistics support and deliver to different programmatic areas
∎ Monitor overall country seasonal program implementation
∎ Approval and adjustment of bill vouchers
∎ Organize lessons learned workshop with program implementers
∎ Organize PDM through the MEAL department
∎ Overall coordination throughout the entire program implementation
∎ Coordinate with auditors to fulfill audit requirements
∎ Report writing and submission in a timely manner
∎ Ensure appropriate document archiving, according to the project need-10%
∎ Compile Seasonal project data, and prepare documents for creating evidence.
∎ Maintain administrative/financial files and project documentation.
∎ Archive All types of Documents, quarterly, interim, and final narrative reports as per the proposal and project need.
∎ Assure compilation of results, learning, and uptake from all the activities.
∎ Preserve all project-related documents and ensure archiving in the HCR department within due time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Others-5%
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor

Additional Requirements:
∎ Age at most 35 years
∎ Experience in working with FDMN & Humanitarian Programmes
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical, and organizational skills.
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and a good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Must-Have a valid driving license for a motorbike and be willing to travel and work in the most remote areas of Bangladesh
∎ Person with disability are encouraged to apply

Salary: Tk. 28949 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational Policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 May 2023

Company Information:
∎ 13 May 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal-opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.