Procurement Officer

Job Description

Title: Procurement Officer

Company Name: World Vision Bangladesh

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Graduation or Masters in business administration, operations management or supply Chain management.
∎ Minimum 04 years of experience in the supply chain and procurement role
∎ Computer Literacy with MS Word, MS Excel, MS Power point and Supply Chain Management software.
∎ Knowledge on database management and process filing documentation knowledge.
∎ Ability to communicate in English fluently in all forms of communication (Reading, writing, speaking and listening).
∎ Ability to cope up and mix up with multicultural and multi-linguistic people.

Experience Requirements:
∎ At least 4 year(s)

Job Responsibilities:
∎ Support to Process the Project Procurement:
∎ Process the Purchase Request (PR) as assigned by the Procurement Coordinator and Supply Chain Manager.
∎ Check the PR for specification and allocated budget appropriateness.
∎ Before processing check and confirm that the appropriate authority duly approves requisitions.
∎ Define and select the sourcing method as per World Vision (WV) policy and product/service nature.
∎ Initiate the Procurement Process:
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.
∎ Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)
∎ Conduct Pre-bid Meeting if it is open tender
∎ Follow the tender opening process with an opening sheet.
∎ Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals.
∎ Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting.
∎ Involve the procurement Committee basing on the Level of Authority (LOA) and present the evaluation process, disqualification if any, selection and awarding issues.
∎ Maintain the transparency and compliance as per WV policy.
∎ Check the quality and sample before finalization of award and get confirmation from the users.
∎ Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.
∎ Negotiation and verification and market assessment in case of requirement.
∎ Award the contract or issue Purchase Order (PO) duly approved by the appropriate authority
∎ Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample.
∎ Ensure timely delivery and pursue regularly
∎ Communicate with the requestor regarding the delivery update proactively.
∎ Get the signed delivery challan and Generate Good Receive Note (GRN).
∎ Ensure the bill submission from the supplier in time with VAT-11 certificate if paid by the supplier in advance.
∎ Compile all required document for bill processing to finance.
∎ Governance: documentation, monitoring and control:
∎ Communicate with the internal and external stakeholders for any issue related to specification budget, quality conformance and process related issues.
∎ Study the policy regularly and avoid any non-compliance issues.
∎ Report all complexities and deviations to the supervisor/line manager.
∎ Support the supervisor and business analyst by providing data on various factors
∎ Clear understanding on procurement process related documentation and audit queries.
∎ Manage the Procurement within the minimum lead time.

Additional Requirements:
∎ Age 28 to 35 years
∎ PGD or training from reputed organization on Supply Chain and procurement management.
∎ Minimum 04 years of experience in the supply chain and procurement role
∎ Knowledge on Public Procurement Policy (PPP) on development organizations and compliance issues will be preferred.
∎ Experience of working in emergency response in the development/government sector will be highly preferred.
∎ Ability to undertake extensive work pressure continuously.
∎ Ability to communicate with external and internal stakeholders confidently, politely with logical argument.

Salary: Tk. 90000 (Monthly)

Application Deadline: July 15, 2019

Company Information:
∎ World Vision Bangladesh
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.

Female are specially encourage to apply.

Category: NGO/Development