Personal Secretary (PS) to Chairman

Job Description

Title: Personal Secretary (PS) to Chairman

Company Name: A Machinery Company

Vacancy: 01

Age: 25 to 35 years

Job Location: Dhaka

Salary: Tk. 50000 - 100000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Bachelor/Honors

• Bachelor’s degree from any reputed university with CGPA at least 3.0 out of 4.0

• 3 to 5 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Age 25 to 35 years
• Only Male

• Candidates must be proficient in spoken and written English

• Speaking Chinese language will be an added advantage

• Must be proficient in MS Word, MS Excel, MS Power Point and email communication

• The job requires frequently travel outside Dhaka

• Assist the Chairman in conducting all day-to-day affairs of the office.

• Responsible for day-to-day Secretarial Jobs at Chairman`s desk with dignity & maintain proper confidentiality.

• Responsible for Inter Departmental Coordination with All units as directed by Chairman.

• Prepare presentations and reports for Chairman as directed time to time.

• Maintain appointment calendars - arrange, coordinate and prioritize complex scheduling and logistics.

• Provide telephone coverage - answer executive phones, take accurate messages, know executive`s where about at all times, handle urgent calls with appropriate judgment.

• Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).

• Attend meeting with Chairman & take notes on the discussion, prepare meeting minutes.

• To distribute minutes of the meeting and follow-up its progress keeping liaison with the concerned department / officials.

• Compose agenda and correspondence for special events, board meetings, committee meetings, Office Orders and development activities.

• Responsible & coordinate all Corporate Meetings.

• Supervise Chairman`s driver, front desk, logistic executive, personal security & daily working schedule.

• Fix and follow up Chairman`s daily appointment, Communicate with Govt./ Private/Business Agencies as directed by Chairman.

• Salary Review: Yearly
• Festival Bonus: 2