Operations Officer
Job Description
Title: Operations Officer
Company Name: Chemonics International INC
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Minimum of a bachelor's degree or equivalent in any of the liberal arts or in business administration.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Background: USAID funded Higher Secondary Education Activity (HSEA), implemented by the Chemonics International Inc, will support the Ministry of Education`s DSHE, its higher secondary teacher training institutes, and the National Academy for Educational Management (NAEM) to improve the quality of HSE teaching. The project`s objectives are 1) Teachers` instructional and management skills enhanced 2) Leadership and supervision capacity of principals and education officers strengthened 3) Coordinated and harmonized training for teachers/principals/education officers introduced in HSE.
∎ Period of Performance: This is a long-term position for one year, with possibility of extension.
∎ Supervision and Reporting: Reports to the Finance/Operations Director.
∎ Location of Assignment: The Operations Officer will be based in Dhaka, Bangladesh, with periodic travel required throughout the country based on project needs.
Job Responsibilities:
∎ Under direct supervision of Finance/Operations Director, Operations Officer will be responsible following tasks include but are not limited to:
∎ Ensuring efficient and smooth day-to-day office operation.
∎ Developing and maintaining the project filing system.
∎ Monitoring and reviewing monthly mobile and internet usage of the project, and payment processing
∎ Monitoring office supplies and maintaining a reordering level of its stock to prevent reaching a zero stock level before reordering.
∎ Assisting Human Resources Officer as needed basis with administrative tasks in processing of timesheets, managing leave records, maintaining employee personnel records, and updating personnel files.
∎ Assisting in developing requests for proposals (RFPs), requests for quotations (RFQs), collect and respond to questions from offerors, conducting market research and record all details of submissions.
∎ Assisting in preparing procurement evaluation summaries and memoranda of negotiation as and when needed.
∎ Ensuring project database of service providers and vendors are updated routinely and maintaining the overall integrity of the procurement filing system.
∎ Maintaining service agreement tracker and ensuring continual procurement actions for HSEA office space, residences, office logistics supplier and so on in coordination with Logistics department.
∎ Managing and coordinating travel management including but not limited to assigning vehicles and drivers for travels, accommodation reservation, air ticket reservation, selecting and assigning water vessels and so on.
∎ Reviewing vehicle logs to ensure accuracy and appropriateness of vehicle and fuel uses and corroborate documents for payment.
∎ Ensuring the completeness and accuracy of the project's inventory tracking system.
∎ Other tasks as assigned by the Chief of Party.
Additional Requirements:
∎ Minimum of three years' professional experience working with USAID or similar donor funded projects or activity.
∎ Working efficiency in essential computer software such as MS Excel, MS Access, and MS Power Point
∎ Knowledge of operations management at the International Development Organization.
∎ Knowledge of USAID procurement and administrative rules and regulation is preferable.
∎ Possesses strong oral, written communication and interpersonal skills.
∎ Strong coordination, organizational skills, honesty, commitment to excellence and attention to details.
∎ Demonstrates leadership, versatility, and integrity.
∎ Fluent in Bengali and English - with strong ability to write in English. Proficiency in languages spoken in Bangladesh is a plus.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 22 Nov 2023
Company Information:
∎ 13 Nov 2023
∎ Chemonics International INC
∎ Business : Chemonics International is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Category: NGO/Development
:
Deadline Expired on 22nd Nov 2023
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