Job Description

Title: Officer-SCM

Company Name: World Vision Bangladesh

Vacancy: 1

Location: Cox's Bazar

Minimum Salary: Negotiable

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 5 Mar 2025

Education:

Requirements:

Responsibilities & Context:
∎ The Procurement Officer is responsible for overall SCM steps in the BRRP.  This includes Sourcing, Procurement, Vendor Management, Reporting to the Procurement Coordinator.Sourcing:
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method. Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. Ensure quality and issue PO to supplier:
∎ Check the quality and sample before finalization of award and get confirmation from the users. Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority. Negotiation and verification and market assessment in case of requirement. Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting. Award the contract or issue PO duly approved by the appropriate authority. Ensure delivery and bill submission:
∎ Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample. Ensure timely delivery and pursue regularly. Communicate with the requestor regarding the delivery update proactively. Get the signed delivery challan. Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval. Supplier relationship: Manage day-to-day supplier relationship for assigned commodities. Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues. Coordinate with suppliers to ensure on-time delivery. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts. Ensure that suppliers/vendors are paid on time against right quantity received by WV. Documentation, monitoring and control:
∎ Study the policy regularly and avoid any non-compliance issues. Report all complexities and deviations to the supervisor/line manager. Support the supervisor and business analyst by providing data on various factors. Clear understanding on procurement process related documentation and audit queries. Manage the Procurement within the minimum lead time. Carry out additional responsibilities and projects as assigned by the supervisor. Professional & Personal Development:
∎ Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships. Current career plan that is consistent with World Vision’s strategic goal. Work and Life balance
∎ The Procurement Officer is responsible for overall SCM steps in the BRRP.  This includes Sourcing, Procurement, Vendor Management, Reporting to the Procurement Coordinator.
∎ Sourcing:
∎ Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method. Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
∎ Ensure quality and issue PO to supplier:
∎ Check the quality and sample before finalization of award and get confirmation from the users. Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority. Negotiation and verification and market assessment in case of requirement. Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting. Award the contract or issue PO duly approved by the appropriate authority.
∎ Ensure delivery and bill submission:
∎ Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample. Ensure timely delivery and pursue regularly. Communicate with the requestor regarding the delivery update proactively. Get the signed delivery challan. Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval. Supplier relationship: Manage day-to-day supplier relationship for assigned commodities. Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues. Coordinate with suppliers to ensure on-time delivery. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts. Ensure that suppliers/vendors are paid on time against right quantity received by WV.
∎ Documentation, monitoring and control:
∎ Study the policy regularly and avoid any non-compliance issues. Report all complexities and deviations to the supervisor/line manager. Support the supervisor and business analyst by providing data on various factors. Clear understanding on procurement process related documentation and audit queries. Manage the Procurement within the minimum lead time. Carry out additional responsibilities and projects as assigned by the supervisor.
∎ Professional & Personal Development:
∎ Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships. Current career plan that is consistent with World Vision’s strategic goal. Work and Life balance

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance, Gratuity, Provident fund
∎ Festival Bonus: 1

Employment Status: Full Time

Job Location: Cox's Bazar

Company Information:
∎ World Vision Bangladesh
∎ Shanta Western Tower (14th Floor), 186 Bir Uttam Mir Shawkat Sarak (Gulshan-Tejgaon Link Road), Tejgaon, Dhaka- 1208
∎ https://www.wvi.org/bangladesh
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Women & Persons with Disability are highly encouraged to apply.

Address::
∎ Shanta Western Tower (14th Floor), 186 Bir Uttam Mir Shawkat Sarak (Gulshan-Tejgaon Link Road), Tejgaon, Dhaka- 1208
∎ https://www.wvi.org/bangladesh
∎ World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.Women & Persons with Disability are highly encouraged to apply.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 12 Mar 2025

Category: NGO/Development