Monitoring & Reporting Officer (Humanitarian Crisis Response)

Job Description

Title: Monitoring & Reporting Officer (Humanitarian Crisis Response)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 45 years

Job Location: Noakhali (Hatiya)

Salary: Tk. 52777 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Science (MSc) in Anthropology
• Master of Business Administration (MBA) in Statistics
• Master of Social Science (MSS)
• Master of Development Studies (MDS)
• Master of Business Studies (MBS) in Economics

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 45 years

• Age at most 45 years

• The incumbent will be located at Bhashanchar

Experience in working with:

• Humanitarian Crisis Response

• Preferable in the Food & Nutrition Sector

Essential:

• Project Implementation Skill

• Social/Community Mobilization Skill

• Facilitation Skill

• Coordination/Advocacy/Networking/Communication Skill

• Reporting & Documentation Skill

• Monitoring & Evaluation Skill

• Financial management

• Decision making

• Conflict resolution

• Leadership

• Self-development

• Problem-solving

• Planning, analytical and organizational skills

• Ability to work under pressure and manage workload effectively

• Supportive, effective and good team player

• Staff Management

• Willing to adapt to IRW`s norms and values

IT Skill: Working knowledge of Microsoft Word/ Excel/PowerPoint, SPSS, KOBO and other analytical software

Language: Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali, Ability to communicate in Local Chattogram/Rohingha dialect.

Assisted in designing, planning, and ensuring effective monitoring of the project according to the project’s needs - 30%

• Identification of partners in coordination with the HCRP program manager and project lead

• Support to partner assessment and develop an agreement.

• Ensure the program quality framework in all Relevant projects.

• Develop different tools for monitoring and evaluation and research and study project activity.

• Maintain and ensure donor requirements. Contribute to developing an IMS for the HCRP program and projects.

• Ensure effective monitoring of the project activities.

• Prepare monthly work plan, break it down to daily/weekly work plan, and ensure implementation monitoring.

• Regularly follow up on the project activity, and work progress.

• Review project-related crucial problems that are forwarded by the Project lead and take the necessary steps to resolve them on a priority basis.

Accountability and learning - 20%

• Ensure complaint log and register at the project level.

• Responsible for case study collection, reporting, and ensuring media coverage (Photos and videos).

• Disseminate reports and study findings to MEAL officers and maintain reporting deadlines.

• Contribute to organizing lessons learned workshop/project inception workshop with management and other stakeholders.

• Contribute to developing a unique Information Management system/MIS for all the projects at Bhasanchar.

• Statistical data analysis through Excel, and SPSS and prepared PowerPoint presentation.

• Contribute to monthly Plan vs. achievement tracking and gap Analysis and help management in strategic decision-making, prepare monthly meeting minutes.

• Contribute to handling Complaint and Feedback Mechanism (CFM), maintain the CFM logbook, and ensure regular monitoring of the CFM process and procedure.

• Participate and engage in seasonal programs activity monitoring and donor reporting.

Capacity-building initiatives for project participants, key stakeholders, and project staff - 10%

• Conduct training and provide technical support on Mobile data Collection (KoBo), Lead survey team for conducting field-level data collection, and report to the IRB MEAL team.

• Orient key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding & Gender Sensitivity issues in relation to project activities.

• Organize training and workshops in different sectors for internal and external stakeholders.

Ensure effective reporting, appropriate archiving, and visibility according to the project`s need - 15%

• Support to Organize phase Coordinate with Project manager and responsible for preparing all types of daily, weekly, monthly, quarterly, and annual reports of all projects in Bhasanchar.

• Prepare qualitative and quantitative reports of all projects in Bhasanchar, Coordinate with the project team, and contribute to preparing project completion reports.

• Responsible for WFP-funded GFA projects daily, weekly, and monthly donor reporting.

• Maintain reporting deadlines of different internal Donors (IR Canada, IR USA, etc.) in their specific reporting formats.

• Contribute to GFA, WASH, and Child Protection Projects data management and reporting.

Research and Evaluation - 10%

• Conduct research, PDM, action review, study baseline, end-line

• Work with the IRB MEAL team to conduct different study

• Conduct midterm evaluation

• Provide technical support to KOBO tools development and orientation for Data collection for assessment purposes.

Ensures comprehensive and effective communication, coordination, and advocacy with different stakeholders - 10%

• Coordinating overall implementation of the program at the field level.

• Ensure effective networking and coordination with CIC, UN, INGO, NGOs other offices, and other key stakeholders of the project.

• Ensure appropriate links with national/local authorities, state institutions, civil society, and other relevant stakeholders, including effective coordination and information exchange with them.

• Represent Islamic Relief Bangladesh in coordination meetings at different levels.

• Coordinate the project led to be managed within the agreed time, cost, and quality constraints to enable delivery of the agreed outputs and/or benefits.

• Ensure that the beneficiaries are aware of the assistance and services available and how to access them; distribution points should be accessible and distribution mechanisms should take into consideration groups with specific needs to minimize chances of violence, abuse, and exploitation.

• Liaise with partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project.

• Provide technical support for conducting need assessment, FGDs, baseline, mid-term, and end-line surveys.

• Organize meetings and lesson-learned workshops for further organizational development.

Others - 5%

• Frequent travel for extended periods to remote project areas.

• Participate in seasonal programs such as Ramadan, Qurbani, Winterization, etc.

• Ensure the safety and well-being of team members, safeguarding them from harm, abuse, neglect, harassment, and exploitation. Additionally, serves as a key source of support, guidance, and expertise on safeguarding practices to foster a safe and secure working environment.

• As a member of Islamic Relief and a child-friendly organization, it is the core responsibility and obligation of each staff member to adhere

• To uphold the IR Child Protection & PSEA Policy and respond accordingly when necessary.

• Perform any additional duties assigned by Management

• Mobile bill,Tour allowance,Insurance,Gratuity,Provident fund
• Festival Bonus: 1

• Hardship Allowance (10% of the monthly salary for each month)

• Free Accommodation Facility

• Rest and Recreation Leave

• Other benefits will be provided as per the organizational HR Policy