Manager - Finance & Admin

Job Description

Title: Manager - Finance & Admin

Company Name: Justice and Care

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 140000 - 150000 (Monthly)

Experience:

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Masters

• Master’s degree in accounting, Finance, Business Administration, or a related field from a reputed university.

• Professional certification is preferred.

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Proven experience managing donor-funded projects (e.g., USAID, FCDO, Freedom Fund, or similar).
• The applicants should have experience in the following business area: INGO, NGO.
• Strong understanding of IFRS, NGOAB regulations, and Bangladesh labor and tax laws.
• Proficiency in MS Excel, QuickBooks, or ERP-based accounting systems.
• Excellent communication skills in English and Bangla.
• Strong leadership, analytical, and problem-solving abilities.
• Integrity, accountability, and transparency in all dealings.
• Proactive and self-motivated.
• Sensitivity for the safety and well-being of beneficiaries and team members, committed to actively preventing any form of harm, abuse, neglect, harassment, or exploitation, including sexual exploitation and abuse (SEA).
• Maintain awareness and concern for Justice and Care’s safeguarding values, contributing to a safe and respectful environment for all.
• Commitment to Justice and Care’s mission, vision, and principles.

Core Competencies

• • Integrity, accountability, and transparency.
• • Strategic and analytical thinking.
• • Team leadership and staff mentoring.
• • Strong organizational and problem-solving skills.
• • Commitment to Justice and Care’s mission, vision, and safeguarding principles.

Key Responsibilities

1. Financial Management & Reporting

• Lead all financial operations of JCBD, ensuring compliance with JCUK policies, donor regulations, and Bangladesh statutory requirements.

• Prepare and review monthly, quarterly, and annual financial reports for internal and external stakeholders.

• Oversee bank reconciliations, ledger accuracy, and maintenance of financial records.

• Ensure appropriate internal controls and segregation of duties across financial functions.

• Report multi-currency reports (USD/GBP/BDT/CHF), including transfers, conversions, and reconciliations.

• Coordinate annual audits, facilitate external auditor queries, and ensure timely implementation of audit recommendations.

• Develop organization’s financial risk assessment and mitigation strategy.

2. Budgeting, Forecasting & Donor Compliance

• Lead the preparation and monitoring of annual organizational and individual project budgets.

• Develop quarterly and annual cash call forecasts and expenditure projections in collaboration with program leads and JCUK Finance.

• Ensure donor-specific compliance, eligible cost verification, and adherence to approved budgets.

• Support program teams in donor proposal development, budget revisions, and financial reporting.

• Analyze burn rates, variances, and recommend cost-effective resource utilization strategies.

• Ensure Budgetary control in coordination with the program leads.

3. Procurement & Asset Management

• Manage the end-to-end procurement process in line with JCBD and donor procurement policies.

• Review purchase requisitions, quotation comparisons, and vendor selection documentation.

• Maintain and update the fixed asset register; ensure asset tagging, tracking, and disposal as per policy.

• Oversee logistics, fleet management, and office maintenance to ensure smooth operations.

4. Administration & Operations

• Lead overall office administration, including lease agreements, utilities, insurance, and service contracts.

• Oversee administrative systems to support effective program delivery and compliance.

• Ensure all legal and regulatory documents (NGOAB, RJSC, tax, VAT, etc.) are maintained and renewed on time.

• Liaise with banks, government agencies, vendors, and other external stakeholders as required.

5. Human Resources & Compliance

• Supervise payroll processing, tax deductions, benefits management, and staff reimbursements.

• Maintain HR records, leave management, and personnel files in compliance with labor law and JCUK HR policies.

• Support recruitment, onboarding, performance appraisal coordination, and staff development planning.

• Promote a culture of integrity, accountability, and safeguarding within the workplace.

6. Strategic Planning & Capacity Building

• Provide financial and administrative insights to the Country Director for strategic decision-making.

• Contribute to organizational risk management, policy development, and internal capacity strengthening.

• Build capacity of finance, admin, and program staff on compliance, budgeting, and reporting.

• Participate actively in senior management discussions and contribute to overall organizational strategy.