Junior Administrative Specialist
Job Description
Title: Junior Administrative Specialist
Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Vacancy: 1
Location: Cox's Bazar
Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 12 May 2025
Education:
∎ Bachelor of Business Administration (BBA)
∎ Bachelor of Business Administration major in Finance/ Management or any other relevant subject.
Requirements:
Additional Requirements:
∎ Minimum 3 years of professional working experience in the field of administration, contract and procurement management.
∎ Ability to work well under pressure and must be a strong team player.
∎ Must have good interpersonal and communication skills both oral and written.
∎ Fluency in English is essential.
∎ Ability to work in an intercultural environment.
∎ Excellent working experience in modern IT systems
∎ Eager to learn and work with various activities of Finance and administrative unit
∎ Ability to cope up with changing work modalities including remote management of implementing partners and other key stakeholders.
∎ Professional experience
∎ Minimum 3 years of professional working experience in the field of administration, contract and procurement management.
∎ Other knowledge, additional competences
∎ Ability to work well under pressure and must be a strong team player.
∎ Must have good interpersonal and communication skills both oral and written.
∎ Fluency in English is essential.
∎ Ability to work in an intercultural environment.
∎ Excellent working experience in modern IT systems
∎ Eager to learn and work with various activities of Finance and administrative unit
∎ Ability to cope up with changing work modalities including remote management of implementing partners and other key stakeholders.
Responsibilities & Context:
∎ Ensure proper administrative management according to GIZ rules and regulations.
∎ Ensure close communication and follow up with service providers.
∎ Ensure all running service provider contracts are finalized within the agreed time frame and that finalization of contracts.
∎ Coordinate all administrative and logistic arrangements for the project in Cox’s Bazar office (meetings, seminars, trainings, workshops etc.)
∎ Administer all travel arrangements for internal staff members, counterparts, consultants and incoming visitors; include managing hotel requests, transport arrangements (flights, cars, public transports, etc) in accordance with GIZ Rules and Regulations (PuR)
∎ Ensure that all travel claims and related documents are processed on time
∎ Maintain inventory records
∎ Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
∎ Monitor availability of supplies and perform procurement-related activities up to the specified guideline amount.
∎ Handle official correspondence (e.g. receiving and disbursing government letters)
∎ Support the Security Focal Point in issues related to SRM (Security Risk Management)
∎ Procurement of goods and services independently procure materials / and service within project’s limit according to GIZ’s rules and regulations
∎ prepare purchase order of goods and service contract within the project threshold
∎ Facilitate and coordinate with CO and HQ for procurement of materials and equipment and service contracts.
∎ Make timely follow-up with the suppliers e.g. invoices are submitted properly, timely, and orders are finalized within the agreed timeline.
∎ To assist in making yearly procurement plan with revisions as required by CO, HQ
∎ Properly maintaining a paper file E on-site and digitally archive in DMS for the same.
∎ GIZ Bangladesh is currently seeking applications for the position of “Junior Administrative Specialist” from candidates under "Socio-economic Support to Host and Displaced Communities in Cox’s Bazar District (SHADE) Project.
∎ Number of Position: 01
∎ Job Location: Cox’s Bazar .
∎ Contract Duration: 1 year
∎ Band: 03
∎ A. Responsibilities
∎ Ensure proper administrative management according to GIZ rules and regulations.
∎ Ensure close communication and follow up with service providers.
∎ Ensure all running service provider contracts are finalized within the agreed time frame and that finalization of contracts.
∎ The position holder is responsible for the following tasks:
∎ B. Tasks
∎ General Administration
∎ Coordinate all administrative and logistic arrangements for the project in Cox’s Bazar office (meetings, seminars, trainings, workshops etc.)
∎ Administer all travel arrangements for internal staff members, counterparts, consultants and incoming visitors; include managing hotel requests, transport arrangements (flights, cars, public transports, etc) in accordance with GIZ Rules and Regulations (PuR)
∎ Ensure that all travel claims and related documents are processed on time
∎ Maintain inventory records
∎ Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
∎ Monitor availability of supplies and perform procurement-related activities up to the specified guideline amount.
∎ Handle official correspondence (e.g. receiving and disbursing government letters)
∎ Support the Security Focal Point in issues related to SRM (Security Risk Management)
∎ Procurement
∎ Procurement of goods and services independently procure materials / and service within project’s limit according to GIZ’s rules and regulations
∎ prepare purchase order of goods and service contract within the project threshold
∎ Facilitate and coordinate with CO and HQ for procurement of materials and equipment and service contracts.
∎ Make timely follow-up with the suppliers e.g. invoices are submitted properly, timely, and orders are finalized within the agreed timeline.
∎ To assist in making yearly procurement plan with revisions as required by CO, HQ
∎ Properly maintaining a paper file E on-site and digitally archive in DMS for the same.
Employment Status: Contractual
Job Location: Cox's Bazar
Read Before Apply:
We only accept electronic applications.
If you meet the above requirements, please, apply through the link below:
Apply here: https://www.giz-jobs.com/bangladesh/#id=e84ab6fa-fd33-4a88-8f17-0cae82c7ef12
Please submit your CV in .pdf format (word document will not be accepted)
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality.
GIZ is an equal opportunity employer.
Women and persons with disability are especially encouraged to apply and they will be
selected in case of equal qualification with other candidates.
Apply URL::
Apply Procedure:
Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
∎ As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Address::
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
∎ As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Application Deadline: 21 May 2025
Category: NGO/Development
