Personal Secretary to the Executive Director

Job Description

Title: Personal Secretary to the Executive Director

Company Name: Jagorani Chakra Foundation

Vacancy: 1

Age: At most 35 years

Job Location: Jashore

Salary: Tk. 41957 (Monthly)

Experience:

Published: 2026-03-10

Application Deadline: 2026-03-23

Education:

Postgraduate from public or private university. Postgraduate in Business Administration, Public Administration, Economics, Development Studies, LLM and other related subjects will be given preference.

At least a 2nd Division/Class must be obtained in all examinations. For grading systems, a minimum CGPA of 2.00 on a scale of 4.00 and a minimum CGPA of 2.50 on a scale of 5.00 are required.

• Age At most 35 years
• Only Female

• Experienced candidates in the relevant field will be given priority.

 Excellent organizational and time management skills.

 Strong written and verbal communication skills both in Bangla and English.

 Proficiency in MS Office (Word, Excel, PowerPoint).

 Ability to maintain confidentiality and handle sensitive information.

 Good interpersonal and coordination skills.

 Ability to work under pressure and manage multiple tasks.

Jagorani Chakra Foundation (JCF) is a nationally recognized non-government development organization and a leading microfinance institution (MFI) in Bangladesh. Applications are hereby invited from qualified and eligible Bangladeshi nationals for the position of Personal Secretary to the Executive Director. The selected candidate will be responsible for undertaking and supporting diverse research and analytical activities of the organization. JCF invites competent, motivated, and suitably experienced professionals to apply for this vacant position.

Job Responsibility:

Executive Administrative Support:

 Provide full secretarial and administrative support to the Executive Director.

 Manage and organize the Executive Director's daily schedule, appointments and meetings.

 Screen and prioritize incoming correspondence, emails, phone calls and visitors.

 Prepare drafts of letters, memos, reports and official communications.

Meeting and Documentation Management:

 Arrange meetings, workshops and official events for the Executive Director.

 Prepare meeting agendas, minutes and follow-up action points.

 Maintain proper filing and documentation of important records, reports and correspondence.

 Ensure timely distribution of meeting materials and documents.

Communication and Coordination:

 Act as a communication link between the Executive Director and internal departments, partners and stakeholders.

 Coordinate with program teams and administrative units for information and updates required by the Executive Director.

 Ensure timely follow-up of decisions and instructions issued by the Executive Director.

Travel and Logistics Support:

 Arrange travel schedules, transport and accommodation for the Executive Director.

 Prepare travel briefs, itineraries and necessary documentation.

 Coordinate logistical arrangements for official visits and meetings.

Confidentiality and Record Management:

 Maintain strict confidentiality of organizational and executive information.

 Manage and archive sensitive documents and executive records properly.

 Ensure the Executive Director's office maintains organized and secure documentation systems.

Other Duties:

 Support preparation of reports, presentations, and briefing notes. Assist in organizing board meetings and high-level organizational events.

 Follow the organization's Child Safeguarding, Protection from Sexual Exploitation and Abuse (PSEA), Gender, Money laundering, Whistle Blowing and other Policies.

 Perform any other duties assigned by the Executive Director.

Consolidated monthly salary will be Tk. 41,957. Service will be confirmed after completing a 6-month probationary period based on the satisfactory performance appraisal and after confirmation, you will be eligible for other admissible benefits as per organizational policy. Next salary will be increased on the anniversary of joining the service depending on satisfactory performance.