Information Management Officer, Humanitarian Crisis Response

Job Description

Title: Information Management Officer, Humanitarian Crisis Response

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: at most 55 years

Location: Noakhali (Hatiya)

Maximum Salary: Tk. 81956 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 12 Mar 2025

Education:
∎ Master of Science (MSc) in Computer Science, Master of Science (MSc) in Statistics, Master of Science (MSc) in Management Information System, Master of Development Studies (MDS)

Requirements:

Additional Requirements:
∎ Age at most 55 years
∎ The incumbent will be based in Bahshanchar
∎ Education intervention in FDMN.
∎ Information Management System
∎ Working in humanitarian or refugee education programs
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Monitoring, Reporting & Documentation
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Data Analysis, data management, Data Collection
∎ Ability to work under pressure and manage workload effectively, Expected to adopt cultural Sensitivity
∎ Supportive, effective and good team player
∎ Volunteer Management
∎ Willing to adapt to IRW’s norms and values
∎ Basic Photographic Skill
∎ Financial management
∎ Self-development
∎ The incumbent will be based in Bahshanchar
∎ Experience in working with:
∎ Education intervention in FDMN.
∎ Information Management System
∎ Working in humanitarian or refugee education programs
∎ Intermediate (Practical Application) Competency:
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Monitoring, Reporting & Documentation
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Data Analysis, data management, Data Collection
∎ Ability to work under pressure and manage workload effectively, Expected to adopt cultural Sensitivity
∎ Supportive, effective and good team player
∎ Volunteer Management
∎ Willing to adapt to IRW’s norms and values
∎ Novice (Limited Experience):
∎ Basic Photographic Skill
∎ Financial management
∎ Self-development
∎ IT Skill: Working knowledge/Proven Expertise of Microsoft Word/ Excel/Power Point/Adobe Photoshop/Illustrator/Basic Internet/Statistical/ Software/Database Management/Kobo
∎ Language Skill: Must have proficiency in Chittagong Dialect/Local Language

Responsibilities & Context:
∎ Support in providing qualitative data reports on a need basis. He/ She will solely work as the information management focal point, Database manager, data cleaner, Data analysis, and data validation of the UNICEF-supported education program in Bhasan Char.
∎ Responsible for coordinating and supporting data collection, management, visualization, and reporting for their organization.
∎ Support the management in preparing monthly, quarterly, interim, and final narrative reports as per proposal, program and project needs with relevant data and analysis reports.
∎ Ensure that the authentic data of HCRP Education Activities of Bhasan Char and maintain reporting requirements of UNICEF on per need basis.
∎ Experience in handling large MIS databases and providing quantitative data reports on a need basis to Sectors, Donors, Program Team, and Project Manager.
∎ Collect and preserve the data of the Education Programme Bhasanchar
∎ Provide narrative reports on a weekly, bi-weekly, monthly, and quarterly basis to Sector, Donors, Program Coordinator, and Project Manager
∎ Lead survey team to select rights holders/ children according to the guidelines for the project
∎ Prepare a service map of the camp area
∎ Provide information for monthly, interim, final reports and sectoral reports;
∎ Collect case stories from the field, document best practices, and lesson learnings, and Collect visual documentation of education project activities.
∎ Prepare the reporting schedule and meet the different reporting deadlines as assigned by UNICEF.
∎ Share different information to develop a project with the management team.
∎ Maintain proper documentation - event reports, success stories, etc.
∎ Develop project Monitoring plan, M&E tools, and guidance notes for effective implementation of education activities.
∎ Contribute to developing an information management system at the project level and maintain and ensure that the required indicators are in place during monitoring and evaluation activities.
∎ Working as IMS focal person for the UNICEF-supported education project at Bhasan Char.
∎ Prepare daily, weekly, and monthly work plans, update and share the progress regularly with the management
∎ Maintain data based on complaints, child protection, or cases as well as maintain project-based CFM logbook in consultation and collaboration with Bhasan Char CFM Focal/ Project Manager.
∎ Ensure complaint log and register at the project level as per donor requirements.
∎ Properly maintained project indicators, tools, and reports, safeguarding & Gender Sensitivity issues about project activities.
∎ Maintaining lesson learned logs to accumulate learning of the project, Support in need assessments, and context analysis.
∎ Contribute to coordinating, and organizing workshops, training, learning, and workshops within the project and program.
∎ Establish a network with UNICEF, the Education Sector, different education sector partners, and other service providers to bring the project participants under various GO & NGO support;
∎ Establish a network with the CIC Office, ARRRC office, and different education sector partners and link their facilities with our project participants;
∎ Strengthen the organization’s visibility in different wider networks.
∎ Organize knowledge-sharing and prepare a compiled database for the Bhasan Char education sector in collaboration with other education actors.
∎ Coordinating overall implementation of the Project at Bhasan Char level.
∎ Represent Islamic Relief Bangladesh in coordination meetings and workshops
∎ Coordinate the project lead to be managed within the agreed time, cost, and quality constraints to enable delivery of the agreed outputs and/or benefits.
∎ Liaise with education partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project.
∎ Support to organize the phase-out meeting, support in the IT side to develop Materials for Learning sessions.
∎ Develop ToR and SoW for different surveys, evaluations, and research as relevant to the project and share with the HCRP Program Team.
∎ Conduct research, PDM, study baseline, and end line in consultation with the MEAL/ Program team.
∎ Provide technical support to KOBO tools development and orientation for Data collection for different education-related assessment purposes.
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the Supervisor.
∎ Ensure Information Management, Data Analysis, Donor Report Preparation and Documentation- 50%
∎ Support in providing qualitative data reports on a need basis. He/ She will solely work as the information management focal point, Database manager, data cleaner, Data analysis, and data validation of the UNICEF-supported education program in Bhasan Char.
∎ Responsible for coordinating and supporting data collection, management, visualization, and reporting for their organization.
∎ Support the management in preparing monthly, quarterly, interim, and final narrative reports as per proposal, program and project needs with relevant data and analysis reports.
∎ Ensure that the authentic data of HCRP Education Activities of Bhasan Char and maintain reporting requirements of UNICEF on per need basis.
∎ Experience in handling large MIS databases and providing quantitative data reports on a need basis to Sectors, Donors, Program Team, and Project Manager.
∎ Collect and preserve the data of the Education Programme Bhasanchar
∎ Provide narrative reports on a weekly, bi-weekly, monthly, and quarterly basis to Sector, Donors, Program Coordinator, and Project Manager
∎ Lead survey team to select rights holders/ children according to the guidelines for the project
∎ Prepare a service map of the camp area
∎ Provide information for monthly, interim, final reports and sectoral reports;
∎ Collect case stories from the field, document best practices, and lesson learnings, and Collect visual documentation of education project activities.
∎ Prepare the reporting schedule and meet the different reporting deadlines as assigned by UNICEF.
∎ Share different information to develop a project with the management team.
∎ Maintain proper documentation - event reports, success stories, etc.
∎ Effective monitoring of the project according to the project need, to ensure accountability and learning-20%
∎ Develop project Monitoring plan, M&E tools, and guidance notes for effective implementation of education activities.
∎ Contribute to developing an information management system at the project level and maintain and ensure that the required indicators are in place during monitoring and evaluation activities.
∎ Working as IMS focal person for the UNICEF-supported education project at Bhasan Char.
∎ Prepare daily, weekly, and monthly work plans, update and share the progress regularly with the management
∎ Maintain data based on complaints, child protection, or cases as well as maintain project-based CFM logbook in consultation and collaboration with Bhasan Char CFM Focal/ Project Manager.
∎ Ensure complaint log and register at the project level as per donor requirements.
∎ Properly maintained project indicators, tools, and reports, safeguarding & Gender Sensitivity issues about project activities.
∎ Maintaining lesson learned logs to accumulate learning of the project, Support in need assessments, and context analysis.
∎ Contribute to coordinating, and organizing workshops, training, learning, and workshops within the project and program.
∎ Ensures comprehensive and effective communication, coordination Networking and linkage with UNICEF and the Education Sector- 10%
∎ Establish a network with UNICEF, the Education Sector, different education sector partners, and other service providers to bring the project participants under various GO & NGO support;
∎ Establish a network with the CIC Office, ARRRC office, and different education sector partners and link their facilities with our project participants;
∎ Strengthen the organization’s visibility in different wider networks.
∎ Organize knowledge-sharing and prepare a compiled database for the Bhasan Char education sector in collaboration with other education actors.
∎ Coordinating overall implementation of the Project at Bhasan Char level.
∎ Represent Islamic Relief Bangladesh in coordination meetings and workshops
∎ Coordinate the project lead to be managed within the agreed time, cost, and quality constraints to enable delivery of the agreed outputs and/or benefits.
∎ Liaise with education partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project.
∎ Support to organize the phase-out meeting, support in the IT side to develop Materials for Learning sessions.
∎ Research and Evaluation-10%
∎ Develop ToR and SoW for different surveys, evaluations, and research as relevant to the project and share with the HCRP Program Team.
∎ Conduct research, PDM, study baseline, and end line in consultation with the MEAL/ Program team.
∎ Provide technical support to KOBO tools development and orientation for Data collection for different education-related assessment purposes.
∎ Others-10%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the Supervisor.

Skills & Expertise:

Compensation & Other Benefits:
∎ Consolidated Salary
∎ Mobile Bill
∎ Tour Allowance
∎ Weekly Two Holidays
∎ Insurance coverage (IPD, OPD, Life, DB, CIB)
∎ Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity and R&R)
∎ Accommodation will be provided by Islamic Relief Bangladesh (only applicable for Bhashanchar).
∎ Other benefits will be provided as per the organizational HR Policy
∎ Consolidated Salary
∎ Mobile Bill
∎ Tour Allowance
∎ Weekly Two Holidays
∎ Insurance coverage (IPD, OPD, Life, DB, CIB)
∎ Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity and R&R)
∎ Accommodation will be provided by Islamic Relief Bangladesh (only applicable for Bhashanchar).
∎ Other benefits will be provided as per the organizational HR Policy

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Noakhali (Hatiya)

Read Before Apply:

Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, disability, class, caste, or religion.Interviews are expected to take place on an ongoing basis and the vacancy may close earlier than the above closing date. Only shortlisted candidates will be contacted for the further selection process.

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Application Deadline: 17 Mar 2025

Category: NGO/Development