HR Assistant (Teknaf Base)

Job Description

Title: HR Assistant (Teknaf Base)

Company Name: Terre des hommes

Vacancy: 1

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ BBA/MBA (HRM Major is highly preferable)
∎ Skills Required: MS Office

Experience Requirements:
∎ At least 1 year(s)
∎ The applicants should have experience in the following area(s): Human Resource and Development
∎ Freshers are also encouraged to apply.

Job Context:
∎ About Terre des hommes:
∎ Terre des hommes Foundation (Tdh) is the leading Swiss INGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh interventions are focused on the three programs: Health, Migration and Access to Justice particularly for vulnerable children. Tdh Foundation has a transversal approach towards Child Protection programming and it cuts across all the thematic areas while also has been considered as one of the key value propositions in its business model. The Child Protection expertise within Tdh Foundation aims to develop high quality, evidence-based knowledge and know-how adapted to fragile contexts, conflict zones, and development to improve the protection of children`s rights and their right to protection from all forms of violence (art 19, 34 CRC) in collaboration with and in support of the three core programs. The Tdh Foundation global strategy 2021-2024 specifies that the will have demonstrated that rights-based participation, empowerment, and active involvement of children and communities in defining and implementing responses are essential to improve child protection.
∎ Context:
∎ Tdh is working in Bangladesh since 1974, with operations in Kurigram district, Dhaka district and Cox Bazaar district. Currently, Tdh is implementing programs on Health, Access to Justice (social cohesion and conflict resolution) and Migration, integrated by the transversal expertise WASH and Child protection. Tdh interventions in Bangladesh are both in development and emergency context.
∎ Following the massive displacement of more than 800,000 people into Bangladesh since the end of August 2017, Tdh has put in place an important emergency response plan to provide relief to the Rohingya refugees, notably on Health, WASH, Child Protection and Social cohesion. Alongside, Tdh is implementing the CLARISSA project in Dhaka slums aiming to build a strong evidence base and generate innovative solutions to the worst forms of child labour (WFCL) and will explore how to take these solutions to scale.
∎ Tdh in Bangladesh has started the process of integration of emergency and development approaches and aims to capitalize its institutional learning for further programme expansion and to create critical pathways for evidence-based advocacy.
∎ Under the supervision of the HR Officer, the HR Assistant ensures that the staff recruitment process are done smoothly. The position will be key in supporting the HR department to run effectively and efficiently by providing support to the existing team in times of surge and managing all aspects of HR Function.

Job Responsibilities:
∎ RECRUITMENT:
∎ Assist in staff recruitment process and communication
∎ Ensure that all recruitment documents are completed and properly archived
∎ Ensure to collect all required documents of the new joining personnel prior to joining
∎ Ensure to prepare all required contractual documents for new joining personnel and validated by the Head of the Department
∎ Participate in the administrative briefing and induction process of new personnel
∎ Ensure that ID cards are provided to all staff
∎ Ensure that appraisals are performed on time.
∎ PAYROLL:
∎ Monitor/collecting staff attendance sheets and maintain leave records
∎ Assist in the payroll preparation process
∎ Ensure to distribute the payslips to all staff and collect a copy signed for the finance records
∎ Prepare documentation required for final settlements.
∎ DOCUMENTATION:
∎ Ensure to keep individual employee files complete and up-to-date (hard and soft copies)
∎ Ensure to collect all medical/benefits documents, crosscheck the invoices and prepare the reimbursement form in respect with the medical policy prior to submitting the complete documentation for validation to her/his supervisor
∎ REPORTING/COMMUNICATION:
∎ Ensure to make regular field visits to disseminate updated information, collecting feedback and submit field visit report to her/his Supervisor
∎ Provide assistance to all personnel for any inquiries related to staff regulations and policies
∎ Ensure to communicate to her/his Supervisor any difficulty that could face an employee or any incident related to the personnel.
∎ OTHER:
∎ Participate in travel arrangements required for the field base personnel and maintain records updated
∎ Prepare and translate HR documents when required
∎ Ensure to monitor changes associated with employment laws
∎ Provide support to her/his Supervisor as per request.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Excellent computer skills with MS Excel & MS Word [compulsory]
∎ Previous experience in managing recruitment process is a plus
∎ Knowledge of the legal, administrative and procedural process associated with the position
∎ Ability to plan and meet deadlines
∎ Communication skills
∎ In particular: Demonstrating ability to pay particular attention to details, remain calm and polite at all times, guide the personnel if any questions.
∎ Person with disability are encouraged to apply

Salary: Tk. 39750 (Monthly)

Compensation & Other Benefits:
∎ Health Insurance

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 28 Feb 2022

Company Information:
∎ 7 Feb 2022
∎ Terre des hommes
∎ Business : Terre des hommes Foundation (Tdh) is an International Non-Profit Private Organization operating in Bangladesh since 1974 in the fields of Child Protection, Healthcare, Nutrition, Emergency Relief, Water/Sanitation and Hygiene.

Category: NGO/Development

: Tdh is committed to Gender balance & inclusion and these will be important selection criteria. We strongly encourage applicants from the Teknaf sub-district and Cox's Bazar district.Tdh and Tdh employees are required to abide by the values and principles outlined in Tdh Global Code of Conduct and Risk Management Policies.Fully complies with Tdh's Global Code of Conduct and systematically reports any breach to the Code through the whistle-blowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff.Commits to respecting Risk Management Policies including:Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies.Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene.Gender Equality & Equal OpportunityWe are committed to narrowing the gender gap in all positions. We welcome and strongly encourage qualified female professionals to apply.We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We offer exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children. Are you interested to join our committed team to face this challenge?Please note that interviews might be held on a rolling basis and Tdh reserves the right to select a candidate prior to the deadline.