HR Assistant

Job Description

Title: HR Assistant

Company Name: MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)

Vacancy: 1

Job Location: Cox's Bazar, Cox's Bazar (Cox's Bazar Sadar, Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Social Science (BSS) in Human Resource Management, Bachelor of Science (BSc), Bachelor degree in any discipline
∎ Human Resources/ Social studies/ business or administration related degree
∎ Skills Required: Administrative,Computer skills,Management

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Computer skill, Management, NGO/ Other Services
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ - This position is project based, contract duration: 6 months, extendable.
∎ - MAIN PURPOSE of the job: Execute administrative, HR and legal related tasks according to administration manager’s indications and standard MSF procedures, in order to ensure legal compliance and keep a strict control over administrative procedures

Job Responsibilities:
∎ • Under supervision of the HR/ Finance Manager, manage personnel files to ensure accuracy, compliance and on time payments.
∎ • Updating the HR database and personal files to facilitate HR process management.
∎ • Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
∎ • Preparing monthly pay slips for all staff, editing and updating the necessary data, to ensure the punctuality and accuracy of payroll.
∎ • Calculating final settlement payment and drafting all necessary documents for settlement, under supervision of the PAM (NS)
∎ • Making all administrative information available to the staff (posting, meetings, etc.),
∎ • Supporting the HR/Finance Manager in translating documents into local language and assisting in meetings upon request.
∎ • Supervision of domestic staff (cook, cleaners).
∎ • Keeping record of the national staff annual leave, updating in the HR database, and following up with supervisors on planning of leave
∎ • Support the recruitment process: contacting candidates, organizing tests and interviews, and briefing of MSF policies and procedures
∎ • Respond to day to day HR related questions
∎ • Maintains attendance and other national staff records and ensues that staff comply with the MSF policies.
∎ • Additional HR/ Admin tasks as delegated
∎ • Liaise with finance to ensure proper tax calculation and payment when needed.
∎ • Preparing income tax certificates and copies of challans to distribute to staff.
∎ • Maintain a training tracker and L&D reporting at project level
∎ • Managing the database of volunteers, prepare the payment sheet for Finance department.
∎ • Participating/ organizing Monthly National Staffs meeting with the head of departments.
∎ • Provide support for trainings, including space arrangement, materials, accommodation and food needs, etc.
∎ • Provide monthly reporting to managers on: staff’ leaves, evaluations schedule, trainings, contract expiry, end of probation period.

Additional Requirements:
∎ Age at least 29 years
∎ - Fluent in oral and written English and Bengali are essential.
∎ - Essential computer literacy (word, excel, internet)
∎ - Candidates live in Ukhiya area will be prioritised.

Compensation & Other Benefits:
∎ Festival Bonus: 2

Application Deadline: July 11, 2019

Company Information:
∎ MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)
∎ Address : Khawaja Palace, House# 76 (level 5), Road# 11, Banani, Dhaka- 1230
∎ Web : www.msf.org
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in many countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Category: NGO/Development

Read Before Apply: - The reference of "HR ASSISTANT" must be stated in the application to be valid.- Only shortlisted candidates will be contacted.- Candidates who live in Ukhiya, Cox's Bazar will be prioritised.