Finance Officer- Archiving & Documentation
Job Description
Title: Finance Officer- Archiving & Documentation
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Commerce (BCom) in Accounting, Bachelor of Business Administration (BBA) in Finance
Experience Requirements:
∎ At least 6 year(s)
Job Responsibilities:
∎ Maintain records, and preserve the document for the financial transactions-25%
∎ Finance Officer (A&D) is responsibly preserving and managing valuable data of the organization.
∎ Ensure Records Management Forms, Records Management Guidelines, Records Management Standards, and Records Management training and Standards.
∎ To maintain all record-keeping registers, forms, and logs required under the records management policy as official records.
∎ Maintain necessary office records, files, documents, MOU, agreements, lease agreements, etc., and tracked/preserved those documents with safe, securely, and systematically.
∎ Review documents, policies procedures, Govt. rules, and donor compliance-25%
∎ To perform audit-related record keeping/voucher/scanning copy sharing as per the requirement of the organization
∎ Assist in cross-checking invoices with payments and expenses and ensuring accuracy and managing organization accounts payable and receivable.
∎ Ensure VAT and TAX deduction and payment as per Government rules as well as with Revenue stamp.
∎ To maintain a stock of records management stationery as per office requirements, for example, archive boxes.
∎ To perform audit-related record keeping/voucher/scanning copy sharing as per the requirement of the organization
∎ Assist in creating and processing invoices as well as check /review regular expenditures (bills/advance adjustment/house rent fund disbursement etc.) for field office
∎ Ensure Finance Support & Reporting-20%
∎ Assist Finance Manager/FCs, Sr. Accounts Officer/Accounts Office in preparing any assigned reports, list/information/queries, and feedback to finance/end-user/other relevant activities/programs and events.
∎ Assist IRCO Finance Department in following the appropriate templates, and deadlines as per IR, B finance manual.
∎ Participation, Documentation, and Archiving-20%
∎ Maintain stock and Assets/Inventory list/register, physical count, verification, and periodical report to IRCO Finance Department.
∎ Preserve financial documents/vouchers/files/MOU, agreement, lease agreement, etc. in a safe place according to the IR, B archive policy.
∎ Visit the field office to transfer/depose/archiving of finance documents.
∎ Others-10%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by Supervisor
Additional Requirements:
∎ Age 30 to 35 years
∎ Experience in working with Record Management & Documentation
∎ , Book Keeping, ledger, or related, Internal Audit (Scanning of vouchers for, funding agencies/partners or for audit purposes)
∎ VAT & TAX-related interventions and advanced excel.
∎ Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Person with disability are encouraged to apply
Salary: Tk. 54380 - 57100 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be applied as per organizational HR policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 3 Nov 2022
Company Information:
∎ 22 Oct 2022
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 3rd Nov 2022
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