Job Description

Title: Finance Head of Department

Company Name: Action Contre la Faim (ACF)

Vacancy: --

Location: Dhaka

Salary: Tk. 212400 - 243000 (Monthly)

Experience:
∎ 4 to 6 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 23 Dec 2024

Education:
∎ Masters, Master of Business Administration (MBA)
∎ Master degree/MBA in Finance, Accounting or Economics. Professional certification (full/partly qualified) is preferred.
∎ Working knowledge of all statutory legislation and regulations; A solid understanding of financial statistics and accounting principles;
∎ Advanced knowledge of accounting and reporting software (SAGA and Microsoft Office experience required).
∎ Master degree/MBA in Finance, Accounting or Economics. Professional certification (full/partly qualified) is preferred.
∎ Working knowledge of all statutory legislation and regulations; A solid understanding of financial statistics and accounting principles;
∎ Advanced knowledge of accounting and reporting software (SAGA and Microsoft Office experience required).

Requirements:

Additional Requirements:
∎ Minimum 4-6 years of proven experience as senior finance managerial roles;
∎ Minimum 2 years of proven work experience in managing complex operations and large to medium size team in an INGO and familiarity with international donor agencies and Governments grants administration;
∎ Experience with international funders (such as USAID, DFID, ECHO, SIDA, GAC, SDC, UN) and their financial reporting requirements preferred.
∎ Experience with consortium type grants management and partner management experience are considered essential.
∎ Strong leadership ability and interpersonal skills and the ability to train and motivate others is necessary;
∎ Proficient with computer applications to include but not limited to Microsoft Excel, Word, outlook, accounting software, etc.
∎ Excellent analytical skills, along with the ability to create detailed reports and spreadsheets; Fluent in English.
∎ Able to manage, guide and lead employees to ensure appropriate financial processes are being used;
∎ Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders; Ability to analyze financial information and comply with regulations; Attention to detail; Strong verbal and written
∎ Experience:
∎ Minimum 4-6 years of proven experience as senior finance managerial roles;
∎ Minimum 2 years of proven work experience in managing complex operations and large to medium size team in an INGO and familiarity with international donor agencies and Governments grants administration;
∎ Experience with international funders (such as USAID, DFID, ECHO, SIDA, GAC, SDC, UN) and their financial reporting requirements preferred.
∎ Experience with consortium type grants management and partner management experience are considered essential.
∎ Skill:
∎ Strong leadership ability and interpersonal skills and the ability to train and motivate others is necessary;
∎ Proficient with computer applications to include but not limited to Microsoft Excel, Word, outlook, accounting software, etc.
∎ Excellent analytical skills, along with the ability to create detailed reports and spreadsheets; Fluent in English.
∎ Able to manage, guide and lead employees to ensure appropriate financial processes are being used;
∎ Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders; Ability to analyze financial information and comply with regulations; Attention to detail; Strong verbal and written

Responsibilities & Context:
∎ Contribute to a financial and budgetary perspective to coordination discussions
∎ Advise other departments on their financial and budgetary needs
∎ Ensure that financial and budgetary needs and constraints are taken into account in the preparation of projects
∎ Collect data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans, and negotiation of the Z1 after validation of Country Director
∎ Ensure that his/her contribution to “proposals” and reports is consistent with the rest of these documents
∎ Represent the mission to outside bodies on issues of finance and budget and developing a network for the exchange of information and good practice
∎ Ensure that parameters of the accounting software are properly set up.
∎ Ensure that all accounting, extra-accounting and expatriate data are entered into the accounting software.
∎ Verify bankbook and checking and bank reconciliations.
∎ Supervise the checking of invoices and ensuring that they are archived according to ACF procedures.
∎ Verify and approving the monthly accounting bundle and ensuring that it is forwarded to headquarters.
∎ Verify the physical cash count in capital and in the course of visits to bases.
∎ Designing and keeping up to date cash management procedures adapted to local conditions, suggesting alternatives in the light of any changes, authorizing and organizing the transfer of funds to the bases
∎ Consolidating and approving the treasury forecast of the mission and forwarding it to headquarters
∎ Consolidating requests to commit expenses on a non-signed contract (Z2) and forwarding them to headquarters
∎ Passing on payments made through headquarters
∎ Monitoring contractual payments made by funding bodies and signed off in the field
∎ Approving the choice of banking establishments, checking their solvency and reliability, securing optimal conditions, approving and requesting the opening and closing of accounts and the adding of signatories according to ACF procedures
∎ Approving the methods of payment of on-going contracts and ensuring payment by the due date
∎ Authorizing the payment of mission expenses according to ACF procedures
∎ Calculating and ratifying project budgets & Preparing and revising the mission's annual budget
∎ Producing, checking and forwarding budget follow-up (including forecast) to the coordination team and to base Finance Managers, raising issues of relevance and alerts, support Heads of Department
∎ Producing, checking and forwarding the Z1 budget follow-up according to ACF procedures
∎ Ratifying the circulation and authorization thresholds of expenditures laid down by Logistics
∎ Identifying financial risks (exchange rate fluctuations, inflation...), making Heads of Department aware of financial risks in their field, alerting the Country Director and headquarters, providing support in the management of risk
∎ Production and archiving of financial reports according to the deadlines and formats required by funding bodies
∎ Supervision of the pre-audit of funding bodies' financial contracts and responding to queries raised by auditors
∎ Participating in the process of selecting partners and validating the financial risk analysis provided by the bases
∎ Defining with partners the modes of financial and budgetary management in the framework of joint projects
∎ Validating the financial and budgetary aspects of partnership conventions and agreements
∎ Taking full advantage at mission level of all innovative practices in the field of financial and budgetary management in partnerships of the performance and developing the skills of his/her team members.
∎ Identifying risks of fraud and corruption in his/her field of competence and setting up preventive and monitoring mechanisms
∎ Making his/her team aware of the risks of fraud and corruption
∎ Alerting the Country Director to cases of fraud and corruption and undertaking corrective action
∎ Putting in place and monitoring recommendations arising from the day-to-day control and audit
∎ Defining the Human Resource needs of his/her area of activity and establishing the organizational chart of his/her team
∎ Taking part in the recruitment of team members, Organizing and leading team meetings
∎ Working out and monitoring individual action plans for team members, Managing the planning process, the sharing and coordination of tasks
∎ Providing for appraisal interviews and technical support to the teams and identifying the training needs of team members
∎ Creating, organizing and leading training sessions and managing difficulties in the team
∎ Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary;
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries;
∎ Ensure the incorporation of gender equity principles in all policies and activities;
∎ Encourage the participation of all genders in meeting and on committees
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
∎ DURATION: 1 YEAR
∎ START DATE: ASAP
∎ CONTRACT TYPE: FIXED TERM
∎ APPLICATION DEADLINE: Rolling….
∎ To ensure sound and transparent administration of funds by providing accounting and financial management consistent with the ACF financial management framework and local legislation.
∎
∎ Mission 1: Contribute to the definition of mission strategy
∎ Mission 2: Ensure high quality accounting for the mission/consortium
∎ Mission 3: Ensure high quality cash management for the mission
∎ Mission 4: Provide financial and budgetary management.
∎ Mission 5: Promote and ensure financial collaboration and coordination with mission partners.
∎ Mission 6: Prevent and manage fraud and corruption
∎ Mission 7: Establish living standards for the mission
∎ Mission 8: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity
∎ Mission 9: Perform any other tasks that may be required, in line with Finance function. This JD is indicative and may change

Skills & Expertise:

Compensation & Other Benefits:
∎ Gross monthly Salary BDT 212,400/- to 243,000/-
∎ Festival Bonus, Provident Fund, End of Contract Benefits, Life and accident insurance from joining day, Group Life, Hospitalization and OPD as per organization
∎ 18 days of paid, 10 days of paid casual leave, Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave.
∎ Paternity Leave, Marriage Leave, etc
∎ Gross monthly Salary BDT 212,400/- to 243,000/-
∎ Festival Bonus, Provident Fund, End of Contract Benefits, Life and accident insurance from joining day, Group Life, Hospitalization and OPD as per organization
∎ PAID LEAVES
∎ 18 days of paid, 10 days of paid casual leave, Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave.
∎ Paternity Leave, Marriage Leave, etc

Employment Status: Contractual

Job Location: Dhaka

Company Information:
∎ Action Contre la Faim (ACF)
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Address::
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 22 Jan 2025

Category: Accounting/Finance