Job Description
Title: Finance and Admin Officer- USAID’s Community Nutrition and Health Activity (CNHA)
Company Name: Friends in Village Development Bangladesh (FIVDB)
Vacancy: 1
Job Location: Kishoreganj
Employment Status: Full-time
Educational Requirements:
∎ Graduate degree in accounting/finance/ other related discipline
∎ Minimum 4 years of professional experience in finance, administration, and grants management in the development sectors
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement the “USAID`s Community Nutrition and Health Activity (CNHA)` funded by USAID” Project in Haor region Sunamgonj, Habigonj, Natrokona and Kishorgonj district in partnership with CARE Bangladesh. The present project tenure is up to September 2027.
∎ USAID`s Community Nutrition and Health Activity (CNHA)` funded by USAID, and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ Friends in Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies’ Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh.
∎ FIVDB`s societal vision is that of `a vibrant society based on justice, equity, democracy and environmentally sound principles`. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy. The organization combines grassroots service delivery, social mobilization and advocacy in its work and works in collaboration with communities, civil society, the Government and private sectors
∎ CARE Bangladesh, a non-profit international development organization, is implementing a five-year-long project, "USAID’s Community Nutrition and Health Activity (CNHA)”. CARE, with its consortium partners icddr,b, mPower, Jhpiego, and Viscom, will implement this project both at national and sub-national levels, and [Friends In Village Development Bangladesh (FIVDB)] will work at the local level to execute the field activities under Kishorgonj Cluster and in the selected upazilas (all unios) of Sunamgonj, Habigonj, Netrokona and Kishorgonj districts.
∎ Under CNHA, the consortium will work with different departments of the ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the nutrition coordination committees at the district and upazila levels focusing on the community health system and strengthening the Core Team approach and local nutrition-governance mechanisms. The project will facilitate developing solutions emerging from communities, government departments, and the private sector. The CNHA will replicate proven best practices to scale up innovative local governance models for better nutrition by transforming the Union Development Coordination Committee (UDCC) into nutrition outcomes. Digital solutions related to health and Nutrition services are key strategies for improving nutrition. The project intends to impact several of the core challenges selected districts face in the North (Rangpur Cluster), Haor (Kishoreganj Cluster), Padma Basin (Madaripur Cluster), and Coastal Belt (Patuakhali Cluster) of Bangladesh.
Job Responsibilities:
∎ FIVDB, a local partner of this project implementation, is hiring a Finance and Admin Officer. The Finance and Admin Officer will be responsible for the execution of financial and administrative activities of the FIVDB under the CNHA project while carrying out his/her day-to-day responsibilities. Under the guidance of the Manager – Finance and Admin, S/he will be responsible for implementing administrative, logistic, and financial activities for the project, which grossly includes filing and documentation, staff salary payment, advance adjustment, assistance in procurement and asset management, maintenance and reports related to the projects. S/he will be responsible for checking bills and vouchers for the project expenditures, assisting management with the payment, and maintaining records of expenses.
∎ S/he is responsible for maintaining working relationships with the key personnel from CARE and will work in close collaboration with the Senior Officer – Sub Grants and other project staff. S/he will also communicate and ensure financial requirements and policies with the program staff of the project.
∎ II. Responsibilities and Tasks: % of Time
∎ Responsibility # 1: Project financial activities, including budgeting, monitoring, and reporting 40%
∎ Provide support in planning, operations, and management of the project’s finance and budget.
∎ Closely monitor and track the budget versus expenses with the approved project budget and work plan.
∎ Maintain project financial filing and ensure all financial documents according to USAID, CARE, and [Organization name] policies and procedures.
∎ Assist in preparing financial reports, asset reports, and VAT reports.
∎ Conduct physical verification of project assets, update register/records, and prepare reports.
∎ Provide support in facilitating external audits, monitoring through preparing financial statements, and providing bills/ vouchers, documents, financial reports, etc.
∎ Facilitate team meetings and prepare the meeting notes/minutes, especially any financial issues.
∎ Perform monitoring and guidance to the project staff to maintain financial procedures for their expenses.
∎ Responsibility # 2: Human Resources management and administrative support 30%
∎ Prepare project staff salary statements and take appropriate measures to make payments on time.
∎ Ensure advance to the project staff: staff traveling for field activities, etc., and make necessary arrangements for adjustment of their advance on time.
∎ Arrange payment to consultants, vendors, and service providers, etc.
∎ Provide assistance to the HR department in maintaining compliance and documentation for the project staff recruitment process.
∎ Provide support in capacity development to project staff on financial issues.
∎ Maintain filing financial, administrative, and HR records in an organized manner and according to USAID, CARE, and [Organization name] policies and procedures.
∎ Facilitate, organize, and support the administrative activities such as ensuring field office set up, field movement, vehicles, assets, and logistics as per standards and guidelines.
∎ Responsibility # 3: Assist project procurement activities 20%
∎ Assist in the procurement of goods and services, including the preparation of the PR and subsequent follow-up for procurement.
∎ Provide support in ensuring and arranging adequate stationery, materials, and supplies for training, project activities, and other events on time.
∎ Support in maintaining storage of project goods and ensuring proper inventory tracking records.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders 10%
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain effective communication with project staff and different departments at [organization name].
∎ Maintain suppliers, vendors, and contractors' contact information and communication.
∎ Assist orientation of suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding
∎ Additional job responsibilities
∎ The duties and responsibilities set out above are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ The Finance and Admin Officer will report to the Manager – Finance and Admin of FIVDB and will closely work with the Senior Officer – Sub Grants r of CNHA, CARE Bangladesh
∎ IV. Working Conditions:
∎ This position is primarily desk-based in Kishorgonj cluster office. However, there may be a need for field visits in accordance with specific project requirements and operational needs.
Additional Requirements:
∎ Age 25 to 55 years
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effective coordination among sections.
∎ Excellent interpersonal skills, cost-effectiveness, value for money, and integrity
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices
Salary:
∎ Tk. 39500 (Monthly)
∎ Deduction of Tax at Source
Compensation & Other Benefits:
∎ Weekly 2 holidays, Mobile bill
∎ Salary Review: Yearly
∎ As per the project policy of FIVDB and the budgeted provision of this project.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Oct 2023
Company Information:
∎ 5 Oct 2023
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Address : FIVDB, Khadimnagar, Sylhet-3103
∎ Business : FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.
Category: NGO/Development
: FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.FIVDB is an equal-opportunity organization and any kind of persuasion will be construed as automatic disqualification.Only short-listed candidates will be contacted for an interview.Join us on our Facebook page for more updates: www.facebook.com/fivdbngo
