Job Description

Title: Finance and Admin Officer – LEAP for 26 months project

Company Name: HOPE Foundation for Women & Children of Bangladesh.

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Master’s in Accounting/Finance

Experience Requirements:
∎ At most 3 year(s)

Job Context:
∎ HOPE Foundation for Women and Children of Bangladesh was established in 1999 as a non-profit organization for providing quality health care services to the poor and underserved people in Bangladesh. HOPE is uniquely poised and dedicated to serving the needs that has made a significant impact in improving maternal and child health in Bangladesh. HOPE has the trust of the community and diligently works in collaboration with government and NGO partners towards systematic long-term changes in health sector of Bangladesh.
∎ The Finance and Admin Officer is responsible to support smooth implementation of the Lifting Healthy, Empowered and Protected Girls and Women in Cox’s Bazar (LEAP) project. Plan International Bangladesh is the lead of this consortium project with HOPE Foundation for Women and Children of Bangladesh (HOPE) and some other NGOs (Partners in Health and Development (PHD), Samaj Kallyan O Unnayan Sangstha (SKUS), and Mukti Cox’s Bazar) working in Cox’s Bazar which funded by the Global Affairs Canada (GAC). The LEAP will employ a comprehensive, integrated programmatic approach by engaging a variety of stakeholders and facilitating gender- and adolescent-responsive and inclusive (GARI), Sextual and Reproductive Health and Right (SRHR), Sextual Gender Based Violence (SGBV) and Mental health and psychosocial support (MHPSS) services by strengthening government health systems, including establishing/strengthening referral linkages (from community to health facilities and between different sectors) to bring transformative change among the most at-risk adolescent girls and young women in host communities and camps. The Finance and Admin Officer responsible for financial management and control of specific project

Job Responsibilities:
∎ Responsible to give technical support to Project Coordination to ensure that the expenditure is incurring as per the approved budget line item under the project operational plan.
∎ Ensure that the Finance Manager/heads are strictly followed and not to allow introducing any new budget line item. Not to exceed the expenditure against the allocation of the budget line item.
∎ Responsible to control the misused of fund. Responsible to prepare the bank reconciliation statement on monthly/quarterly basis.
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key. Manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines. Provide documents/report to the senior management as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with “paid” seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when necessary according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register with the assistance of project support staff and physically verify the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality. Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ At least 3-year (s) experience in accounting and administrative section in reputed NGO
∎ Skilled in procurement, inventory management, VAT/Tax and financial reporting.
∎ Conversant in common IT applications (MS word, MS power point, internet browsing& e-mail communications)
∎ Excellent interpersonal skills, and the ability to establish and maintain effective working atmosphere
∎ Good working relationship with colleagues, partners, external actors and allies
∎ Ability to work under pressure, meet deadlines, priorities workload and ‘multitask’
∎ Knowledge about accounting software
∎ Ability to prioritize tasks, work under pressure and meet deadlines

Salary: Tk. 50000 - 55000 (Monthly)

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 Jun 2022

Company Information:
∎ 16 Jun 2022
∎ HOPE Foundation for Women & Children of Bangladesh.
∎ Address : 16401 NW 2nd Ave, Suite 202, Miami, FL 33169
∎ Web : www.hopeforbangladesh.org
∎ Business : Works in providing healthcare in and around Cox`s Bazar with special emphasis to hard-to-reach areas.

Category: NGO/Development

Source: bdjobs.com

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Finance and Admin Officer – LEAP for 26 months project