Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Uttaran

Vacancy: Not specific

Job Location: Anywhere in Bangladesh

Employment Status: Contractual

Educational Requirements:
∎ Commerce Graduate or Masters in Accounting/ MBA in Accounting/Finance is preferred.
∎ Minimum 5-7 years’ professional field experience related to the above duties and responsibilities; Accountant or Assistant Accountant in relevant sector preferably in a larger organization/ CSO/commercial environment;
∎ Skills of general accounting procedures- Accounts, Finance, Audit, Tax (VAT/ Income Tax);
∎ Generally Accepted Accounting Principles (GAAP) and the International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS) Knowledge.
∎ Experienced on handling donor-funded development projects;
∎ Skill to track programme budget and expenditure;
∎ Reporting and quantitative analytical ability and fluency in English;
∎ Professional Computer literacy in accounting packages. Should have competency on computer-based accounting system- tally accounting software & other database programme;

Experience Requirements:
∎ 5 to 7 year(s)

Job Context:
∎ Uttaran in partnership with Solidaridad Network Asia (SNA) started implementing SAFAL For Integrated Water Resource Management Project (SAFAL for IWRM) in Southwest Bangladesh. The project put forward a community-based water management model for enhancing sustainable use, protection and restoration of Watersheds for resilient agriculture through operationalization of IWRM in Southwest Bangladesh. It will improve and diversify coastal agriculture of Bangladesh through innovative ecosystem-based water and land use planning that would provide greater climate resiliency and economic return for the coastal communities. The project outlined following three pathways to achieve the overall goal-
∎ Pathway 1: Climate Smart and Regenerative Agriculture Production System to improve water use efficiency and soil fertility
∎ Pathway 2: Watershed Protection to ensure sustainable harness of ground and surface water for irrigation
∎ Pathway 3: Watershed management and governance to ensure equitable access to water use for irrigation.
∎ Uttaran is seeking the Finance and Admin Officer under the project.
∎ Overall Job Description:
∎ The Finance Officer delegated with overall responsibility for providing financial services in order to ensure effective, efficient and accurate financial operations. S/he will assist implementing Financial Policy of Uttaran through an expert support in line with accounting principles & financial procedures and statutory requirements, comply with other donor’s policies and procedures as well. The Finance Officer is accountable for managing day to day accounts operations and keeping all the organization’s finances are precise and up to date. S/he will process all the payment to suppliers, monitors and processing the organization’s payments and expenditure. S/he ensures compliance with financial operation manual, operational process flow, statutory requirement, travel policy, etc. while making payment. Keep office petty cash and place it in the office safe at end of working day. Being a professional, s/he ensures that suppliers and vendors are paid according to the set time limits. The professional should have a complete understanding on corporate software, i.e. maintain tally accounting software.

Job Responsibilities:
∎ Regular update, periodical review and maintain books of accounts;
∎ Make timely payment to vendors; analyses and solve problems of all supplier’s bill and others payment in timely and accuracy comply with all Uttaran and donor policy and Govt. rules;
∎ Preparing monthly financial reports
∎ Assist in the statutory audit and audit of financial report to donors;
∎ Ensure transactions are entry into GL (tally accounting software) properly and accurately;
∎ Ensure that all payment requests submitted to finance are organised and reviewed in a timely manner; ensure cash book balances is confirmed before making payment;
∎ Ensure all the payment requests are fully in compliance with control procedures, policy, legal and other documentation requirements, and giving evidence of this check before forward for approval;
∎ Reimburse petty cash float on the last working day of each month to make sure petty cash in the cash box on the first working day of next month;
∎ Keep office petty cash and maintain petty cash float including making petty cash payments correctly;
∎ Ensure complete documentation is available for all bank accounts including signatory lists, original bank opening documents, full details on banking terms and conditions and locations of all branches.
∎ Proactively keep signatory information up to date, arranging relevant documents and collecting signatures where staff leaves or join the organisation. Take the initiative to ensure continued banking operations are available at all times;
∎ Reviewing and monitoring use of banking facilities and identifying recommendations for any improvements which can ensure efficient banking services for the organization;
∎ Follow internal control and financial procedures.
∎ Assist procurement as per the organizational policies;
∎ Monitor periodic financial reports from the implementing organizations;
∎ Oversee the maintenance of the inventory of all fixed assets, including assets purchased with organizational funds assuring all are in accordance with procurement policies and laws of the land.
∎ Take care of compliances of Income Tax Act, Rules of NGOAB and other laws of the land.
∎ Promotes proactive and effective communication among work mates and clients; communicates concepts, information and arguments efficiently in personal and group contexts and across all organizational levels.
∎ Proactively engaged in any assigned jobs by the line manager/department;

Additional Requirements:
∎ Age at least 14 years
∎ Person Specifications & Attributes:
∎ Proven ability to work in an intercultural environment and good interpersonal & communication skill;
∎ Demonstrated leadership, versatility, and integrity;
∎ Work independently with minimal supervision within deadlines;
∎ Work as part of a team and must ensure effective team alignment and coordination between operational and support functions to ensure overall performance;
∎ Willingness to work beyond general business hours under extreme pressure
∎ Willingness to pay frequent visits in the fields;
∎ Respect for gender equity and recognize gender mainstreaming;
∎ Report to:
∎ The Finance and Admin Officer will be reportable and accountable to Coordinator Accounts and Finance S/he also need to maintain strong working coordination with the Finance Team of Solidaridad.
∎ Employment Type:
∎ Project based fixed term

Salary:
∎ The employment contract, rule & regulation and benefit packages will be governed by the HR policy of the organization.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 4 Jan 2023

Company Information:
∎ 28 Dec 2022
∎ Uttaran
∎ Business : Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Category: NGO/Development

: To apply, please send a CV (3 pages max.) and a cover letter (1 page) explaining the desire, your relevant skills and experiences at to the Director of Uttaran, Uttaran Regional Office, Mubarakpur , Tala , Satkhira or [email protected] Position applied for should be clearly mentioned in the subject line of the email. Only short-listed candidates will be called for interview. Closing date of application is 04/01/2023.This recruitment possesses equality of opportunity and non-discrimination for all job applicants, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status, and disability. Women are encouraged to apply.