Finance & Admin Officer
Job Description
Title: Finance & Admin Officer
Company Name: Swisscontact Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ A Bachelor's degree in Business Administration or equivalent.
Experience Requirements:
∎ At least 2 year(s)
Job Context:
∎ Reports to: Finance & Admin Coordinator
∎ Employment start: October 1, 2021
∎ Contract duration: 18 months
∎ Place of work: Dhaka, Bangladesh
Job Responsibilities:
∎ Support the financial management of the project, financial reporting, budgeting, human resources, and procurement management.
∎ Keep records of all original agreements, contracts, and Memorandum of Understandings (MoU)
∎ Store and maintain updated files of all invoices, bills, vouchers.
∎ Ensure security of project staff while at work (e.g. by ensuring placement of fire fighting equipment, etc.).
∎ Ensure all HR documents and processes are in place and up-to-date as per the staff manual.
∎ Update the personal files of all existing staff and assist in the recruitment of new staff.
∎ Initiate office procurement as per the staff manual and maintain stock of office supplies and undertake procurement, as necessary.
∎ Prepare comparative statements and justifications for purchases.
∎ Prepare procurement requests for completeness and compliance and recommendations for payments.
∎ Liaise with different vendors and manage working relationships with the vendors.
∎ Provide logistics support for meetings/ seminars/ workshops, including arranging for transportation.
∎ Update fixed asset register, conduct quarterly physical verification of fixed assets, and arrange for disposal of out of date and disposable items.
∎ Arrange procurement of domestic and international air tickets, make hotel bookings, handle visa issues, and maintain records of Travel Requests and Authorization Forms.
∎ Any other task assigned by the Finance & Admin Coordinator and the Team Leader.
Additional Requirements:
∎ Minimum 2 years professional experience in similar role(s) preferably in NGOs/INGOs.
∎ Good verbal and written communication skills in English and Bangla.
∎ Excellent computer literacy in MS Office programmes (specifically Word, Excel, PowerPoint and Outlook).
∎ Is a team player but also has the ability to work independently with limited supervision.
∎ Excellent organisational skills and ability to multitask effectively under pressure.
∎ Demonstrates curiosity to learn and acquire knowledge from vastly different sources.
∎ Results orientated and good reporting skills.
∎ Attentive to details and quality of work.
∎ Works with trustworthiness and integrity and is committed to Swisscontact's core values.
∎ Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards people with disability).
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 26 Aug 2021
Company Information:
∎ 22 Aug 2021
∎ Swisscontact Bangladesh
∎ Business : Swisscontact, Swiss Foundation for Technical Cooperation, is headquartered in Zurich and was founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international co-operation and since 1961 has carried out its own and mandated projects. In Bangladesh, Swisscontact is registered as an international non-governmental organisation (INGO) under NGO Affairs Bureau, Government of the People`s Republic of Bangladesh.
Category: Accounting/Finance
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