Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Global Unnayan Seba Sangstha (GUSS)

Vacancy: 1

Age: Na

Job Location: Noakhali

Salary: Tk. 37000 (Monthly)

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)
• Bachelor of Business Studies (BBS)
• Bachelor of Business Administration (BBA)
• Master of Commerce (MCom)
• Master of Business Administration (MBA)

• Bachelors/Master's in Accounting/Finance

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO

Global Unnayan Seba Sangstha (GUSS) is implementing a project "WASH Assistance for the FDMN Refugee (RR) families in Bhasan Char Island". The project is funded by the Global Affairs Canada with technical support from BRAC.

Job Title: Finance & Admin Officer

Responsible to: Project Coordinator and Finance Coordinator

Job Location: Bhashan Char, Noakhali

Responsibilities

Planning and Financial Management:

• To be the custodian of cash of the projects and to ensure that all vouchers, cash books, and ledgers are safe and secured.
• Manage payment of Tax & VAT of the programme.
• Prepare the financial reports on a monthly, quarterly, half-yearly, and yearly basis or as per reporting calendar and within the deadline.
• Produce documents and reports to the GUSS Head Office as per requirement.
• Prepare salary sheet, petty cash requisition, cheque (s) along with supported voucher (s) within the time frame.
• Prepare and post vouchers (Debit, Credit, Transfer and Journal) supported by appropriate documents and comply with the administrative, personnel, and accounting manuals and relevant office orders/memos/letters with a "Paid" seal.
• Keep the records of expenditures in the ledger that will comply with the budget line item.
• Prepare the resolution of the purchase committee.
• Check/review/ensure compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statements, and work orders when necessary according to the organizational procurement policy and procedures.
• Ensure all stock items are procured as per procurement Support Project Coordinator in day to day operation.
• Visit project area as per requirement.
• Attend meetings and keep record of the meetings and prepare to do list.
• Discharge any other responsibility as per project requirement.
• Coordination, Collaboration and Networking:
• Maintain effective communication, coordination and collaboration with vendors/suppliers. Participate in different meeting, training workshop organized by GoB, UN agencies, NGOs and other stakeholders when necessary.
• Maintain the required coordination and communication with donor/partner agencies.
• Ensure good relations with partners/ donor agencies and other relevant stakeholders in the programme locations.

Accountability and Safeguarding:

• Represent the organization to key stakeholders and provide them with information about programme objectives, risks, constraints and progress.
• Maintain gender-sensitive approach in all stages of programme implementation.
• Maintain programmatic sensitivity to cultural norms.
• Ensure active consultation and engagement with community people and community leaders.
• Integrate protection safeguarding measures throughout programme design.
• Any other task assigned by the Management.

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