Job Description

Title: Field Coordinator

Company Name: Terre des hommes - Cox's Bazar

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Masters degree in any discipline

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ IMPORTANT: Recruitment is on-going until the position is filled.
∎ Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.
∎ Tdh has started operations in Cox`s Bazar district in September 2017 and is currently providing support to Rohingya refugees and local host communities through an integrated program of Child protection, Wash, Health and Nutrition. Tdh had an office in Ukhiya and one in Teknaf to run activities and projects that are implemented in and around Refugees` camps.
∎ General description :
∎ The Field Coordinator reports to the Country Representative and is in charge of representing Tdh and of implementing Tdh projects in her/his geographical zone.
∎ S/he is responsible for staff management, finance and logistics, implementation of activities, programme development and reporting, and security.
∎ The Field Coordinator will work in direct collaboration with the mission personnel and interface directly with the Country Representative, as appropriate for programs strategy, reporting and administration.
∎ S/he will have direct access to confidential information, such as the general strategy of Tdh in Bangladesh, including programming objectives in the field, financial details, and security guidelines.

Job Responsibilities:
∎ Line Management:
∎ Supervises the Project Managers, Finance, HR and Logistics Heads of department and additional staff resources as posted in her/his field base.
∎ Receives updates and makes recommendations to the Country Representative, Administrative and Logistics Coordinators concerning programme, security and administrative issues.
∎ Programme Strategy and planning:
∎ Manages programming aspects of the operations in line with Tdh and donors' standards.
∎ In collaboration with the Country Representative, designs strategies and objectives for improved support to beneficiaries.
∎ Participates in the review of the strategy for Tdh in Bangladesh.
∎ Ensures the representation towards stakeholders in her/his geographical zone.
∎ Child Protection/WaSH/Health/Nutrition:
∎ Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
∎ Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative s' orientations.
∎ Contributes to proposal drafting as requested; review and edit final versions.
∎ Facilitates coordination among key staff members of Programmes, Administration and Logistic teams in her/his field base.
∎ Organises internal coordination meetings and workshops for cross-departmental issues and planning purposes in her/his field base.
∎ Participates to internal coordination in her/his field base addressing operational highlights.
∎ Organises, maintains, and supports a 'back up' system for key Tdh staff for coverage during work absences.
∎ Networks with other NGOs and entities in the interest of information sharing and best practices.
∎ Monitoring and Evaluation:
∎ Supports programme managers in designing and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
∎ In collaboration with the programme managers, ensures daily monitoring of activities.
∎ In coordination with the Country Representative, monitors and evaluates monthly programme progress and makes recommendations.
∎ In collaboration with the field team and the HQ Head of Zone and resource persons ensures follow up on technical remarks.
∎ Facilitates the external evaluation as required by management and integrates recommendations in work plans.
∎ General Administration and Logistics for the Base:
∎ Leads the development of the field base
∎ Maintains signatory schedule for purchase and payment authorisations.
∎ In collaboration with the Administration Officer and Country Representative, reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
∎ Respects transparent management procedures as defined in the Tdh Bangladesh Staff Regulations and in accordance with the salary scale.
∎ Human resources management:
∎ Encourages and empowers Bangladeshi national staff.
∎ Raises any questions to the Country Representative and/or the HR/fin coordinator regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.
∎ Leads and manages programming staff, encouraging effective teamwork and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
∎ Coordinates with the Country Representative and the HR/Fin coordinator to assure accurate leave planning for staff working in her/his field base and implement annual plan of staff leave days.
∎ Assists the managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.
∎ Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.
∎ Ensures that head of departments conduct disciplinary and grievance procedures and exit interviews, as necessary.
∎ Security
∎ Respects Terre des hommes security procedures in Bangladesh and verifies with Logistician regarding readiness in adherence.
∎ Ensures, in coordination with the Logistician and with the support of the Country Representative, that all Tdh staff are aware of Tdh security procedures and follow them.
∎ Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the team.
∎ S/He leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.
∎ Representation:
∎ Ensures overall Tdh coordination with the UN agencies and government in her/his geographical zone and operational representation where relevant in Bangladesh, including the sharing of information and reporting.
∎ In coordination with the Country Representative, guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
∎ Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh's aims and activities are shared with humanitarian partners.
∎ Reporting:
∎ Produces a monthly report and submit it to the Country Representative.
∎ Using field perspective, integrates context assessment of her/his geographical zone into reporting and communications; identifies geopolitical trends and indicators which may impact programme activities in Bangladesh.
∎ Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative.
∎ Ensures timely submission of monthly Situation Reports by programme managers and head of departments.

Additional Requirements:
∎ This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC). In particular:
∎
∎ At least 3 years' experience in a similar position/high management position in the field
∎ Extensive experience in large team management
∎ Management of multi sector program(s) ideally with a protection component
∎ Excellent writing, reporting, communication and negotiation skills in English
∎ Significant knowledge and experience in logistics, admin and finance
∎ Significant knowledge of international humanitarian response and donors including UN and USAID
∎ Ability to work in an intercultural environment
∎ Flexibility
∎ Responsive, motivated, good Communicator
∎ Ability to work under pressure
∎

Salary:
∎ As per Tdh Pay Scale Policy in Cox`s Bazar mission

Compensation & Other Benefits:
∎ Medical allowance
∎ 2 annual leaves per month

Application Deadline: 7 Aug 2020

Company Information:
∎ 8 Jul 2020
∎ Terre des hommes - Cox's Bazar
∎ Business : Terre des hommes Foundation (Tdh) is an International Non-Profit Private Organization operating in Bangladesh since 1974 in the fields of Child Protection, Healthcare, Nutrition, Emergency Relief, Water/Sanitation and Hygiene.

Category: NGO/Development

Read Before Apply: IMPORTANT: Recruitment is on-going until the position is filled.