Job Description

Title: Executive - HR & OD

Company Name: Friendship

Vacancy: 1

Location: Anywhere in Bangladesh

Minimum Salary: Negotiable

Published: 14 Jul 2024

Responsibilities & Context:
∎ Managing and updating employee attendance and leave information.
∎ Acting as the HR focal person for the project.
∎ Ensuring staff-management policies are correctly applied.
∎ Interpreting and communicating basic safeguarding policies to staff, including Anti-Fraud, Anti-Corruption, Anti-Terrorism, Anti-Bribery, Child Protection Policy, PSEA, Gender Policy, Whistleblower Policy.
∎ Regularly visiting field working areas to ensure the implementation of proper HR interventions.
∎ Providing recruitment and personal file-related documents to the Head Office HR team for proper documentation.
∎ Assisting in joining formalities, staff separation formalities, release letters, employment certificates, final settlement, ID cards, RRRC ID cards, visiting cards, etc.
∎ Performing any other tasks as assigned by the Head Office HR team.
∎ Update attendance records and leave balances in the HRIS.
∎ Generate and share attendance and leave reports regularly with the Head Office HR team.
∎ Facilitate interview processes and coordinate with the Head Office HR team.
∎ Guide new employees through the onboarding process and ensure all necessary documents are completed.
∎ Prepare and conduct induction sessions for new employees.
∎ Organize and support training programs and awareness sessions in collaboration with the Head Office HR team.
∎ Ensure all staff are aware of and understand the organization's values, codes of conduct, and policies.
∎ Report any violations of safeguarding policies to the appropriate authorities.
∎ Conduct regular visits to field sites to assess HR needs and provide support.
∎ Ensure HR policies and practices are being followed at field locations.
∎ Maintain up-to-date and accurate employee records.
∎ Ensure proper documentation of recruitment processes and personal files.
∎ Submit required documentation to the Head Office HR team in a timely manner.
∎ Assist with employee onboarding and offboarding processes.
∎ Manage employee files and ensure all necessary documentation is complete.
∎ Foster a positive and collaborative work environment.
∎ Build strong relationships with internal teams and external partners.
∎ Promote and support the implementation of HR strategies and practices.
∎ Undertake additional tasks and responsibilities as directed by the Head Office HR team.
∎ At least a Bachelor's degree in Human Resources, Business, from a reputed public or private university.
∎ A Master's degree in the same field is preferable.
∎ Any HR-related training and/or certification will be considered an added advantage.
∎ 02-03 years of experience in a similar role in any large national or international organization.
∎ Excellent interpersonal and communication skills.
∎ Understanding and sensitivity regarding safeguarding policies, including Child Protection, PSEA, and Gender.
∎ Proficiency in Microsoft Office Suite and Bangla typing skills.
∎ Excellent oral and written communication skills in both Bangla and English.
∎ Basic understanding of general HR management, office management, documentation, and filing.
∎ Fair understanding of the recruitment process and procedures.
∎ Knowledge of Human Resources Information System (HRIS) and database management.
∎ Ability to multitask, prioritize, and manage time efficiently.
∎ Strong interpersonal relationship building, teamwork, and employee coaching skills.
∎ Excellent active listening, negotiation, and presentation skills.
∎ Ability to adapt to a fast-paced environment with a high-performing team.
∎ Responsible for:
∎ Managing and updating employee attendance and leave information.
∎ Acting as the HR focal person for the project.
∎ Ensuring staff-management policies are correctly applied.
∎ Interpreting and communicating basic safeguarding policies to staff, including Anti-Fraud, Anti-Corruption, Anti-Terrorism, Anti-Bribery, Child Protection Policy, PSEA, Gender Policy, Whistleblower Policy.
∎ Regularly visiting field working areas to ensure the implementation of proper HR interventions.
∎ Providing recruitment and personal file-related documents to the Head Office HR team for proper documentation.
∎ Assisting in joining formalities, staff separation formalities, release letters, employment certificates, final settlement, ID cards, RRRC ID cards, visiting cards, etc.
∎ Performing any other tasks as assigned by the Head Office HR team.
∎ Activities:
∎ Update attendance records and leave balances in the HRIS.
∎ Generate and share attendance and leave reports regularly with the Head Office HR team.
∎ Facilitate interview processes and coordinate with the Head Office HR team.
∎ Guide new employees through the onboarding process and ensure all necessary documents are completed.
∎ Prepare and conduct induction sessions for new employees.
∎ Organize and support training programs and awareness sessions in collaboration with the Head Office HR team.
∎ Ensure all staff are aware of and understand the organization's values, codes of conduct, and policies.
∎ Report any violations of safeguarding policies to the appropriate authorities.
∎ Conduct regular visits to field sites to assess HR needs and provide support.
∎ Ensure HR policies and practices are being followed at field locations.
∎ Maintain up-to-date and accurate employee records.
∎ Ensure proper documentation of recruitment processes and personal files.
∎ Submit required documentation to the Head Office HR team in a timely manner.
∎ Assist with employee onboarding and offboarding processes.
∎ Manage employee files and ensure all necessary documentation is complete.
∎ Foster a positive and collaborative work environment.
∎ Build strong relationships with internal teams and external partners.
∎ Promote and support the implementation of HR strategies and practices.
∎ Undertake additional tasks and responsibilities as directed by the Head Office HR team.
∎ Educational Requirements:
∎ At least a Bachelor's degree in Human Resources, Business, from a reputed public or private university.
∎ A Master's degree in the same field is preferable.
∎ Any HR-related training and/or certification will be considered an added advantage.
∎ Skill and Competencies:
∎ 02-03 years of experience in a similar role in any large national or international organization.
∎ Excellent interpersonal and communication skills.
∎ Understanding and sensitivity regarding safeguarding policies, including Child Protection, PSEA, and Gender.
∎ Proficiency in Microsoft Office Suite and Bangla typing skills.
∎ Excellent oral and written communication skills in both Bangla and English.
∎ Basic understanding of general HR management, office management, documentation, and filing.
∎ Fair understanding of the recruitment process and procedures.
∎ Knowledge of Human Resources Information System (HRIS) and database management.
∎ Ability to multitask, prioritize, and manage time efficiently.
∎ Strong interpersonal relationship building, teamwork, and employee coaching skills.
∎ Excellent active listening, negotiation, and presentation skills.
∎ Ability to adapt to a fast-paced environment with a high-performing team.
∎ Read Before Apply
∎ “FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding.  FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.
∎ Photograph must be enclosed with the resume.

Employment Status: Contractual

Job Location: Anywhere in Bangladesh

Company Information:
∎ Friendship
∎ K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ https://friendship.ngo/

Address::
∎ K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ https://friendship.ngo/

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 20 Jul 2024

Category: NGO/Development