Executive – Admin & Accounts

Job Description

Title: Executive – Admin & Accounts

Company Name: UCEP Bangladesh

Vacancy: 01

Job Location: Sylhet

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA)
∎ Bachelor’s degree preferably in accounting/ finance/ business administration/ business management.
∎ 2 years of relevant professional experience managing accounts and admin operations in a reputed organization.
∎ Experience of dealing with procurements and sound knowledge on Tax and VAT.
∎ Excellent fluency in both Bangla and English.
∎ Excellent computer operating skills & conversant with MS Office package.
∎ Familiarity with different ERP modules and accounting software’s.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability and willingness to travel.
∎ Age limit for the applicant would be 30 years. Management has the right to make exceptions based on qualifications.

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Administrative
∎ To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
∎ To contribute in ensuring adherence to all policies of UCEP Bangladesh including those related to administration.
∎ To assist in processing all sorts of requisitions in a compliant and timely manner ensuring quality.
∎ To contribute to plan, prepare and recommend regarding procurement of services/goods/consultant by following the procurement policy of the organization/ institute and relevant national laws and rules.
∎ To assist in communicating and coordinating with vendors/suppliers/consultant/contractor for awarding works and to coordinate the delivery process.
∎ To check/ensure quality and quantity of goods/services/consultancies delivered by vendor/contractor as per requirement/contract and process the payment requests.
∎ To ensure documentation (in soft and hard copy) of all administrative and procurement process.
∎ To assist in ensuring repair, maintenance, utility management, safety and security management of UTI, and other establishment as decided by the head of the department.
∎ To assist ensuring legal compliances of UTI’s assets with necessary guidance from supervisor and support from other department.
∎ To assist keep all records of UTI assets and properties (including land/space deeds, designs, approvals, etc.) and ensure payment of all taxes and bills in time.
∎ To assist in coordinating the rentals of UTI facilities, prepare invoices, and collect bills.
∎ To assist in periodic checking of all assets and inventory of UTI.
∎ To enlist, update (periodic) and ensure usage of the vendors list of UTI.
∎ To assist in providing compliant, quality and cost-effective support in various events/visits of UTI.
∎ To assist in maintaining a visit roaster, guests’ comments books etc. for visiting entities of UTI and to provide necessary guidance to the concerned personnel about ensuring compliant, quality and cost-effective administrative functions.
∎ To assist in coordinating the maintenance/construction works of UTI.
∎ To develop an annual work schedule to ensure proper functioning and maintenance of all assets, establishments, utility services etc. and ensure its implementation.
∎ Accounts
∎ To ensure that all financial and accounting functions of UTI and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
∎ To ensure proper use and management of Enterprise Resource Planning (ERP), QuickBook, Tally and other automated tools and software for financial and accounts management.
∎ To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making regarding accounts related issues.
∎ To prepare invoices and vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh/ UTI policies.
∎ To ensure proper posting of transaction in the accounting software in appropriate accounts head / budget code / project code.
∎ To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
∎ To provide necessary support for effective and efficient management of advances and loans to different staffs/ events/ projects.
∎ To prepare event/ project wise accounting of expenses following approved budget.
∎ To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
∎ To provide necessary support for effective coordination with Finance, HRM&D and Administration and other departments of UCEP Bangladesh as necessary for efficient management of financial functions of UTI.
∎ To ensure proper documentation- both electronic and hard copies of all financial records.
∎ To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
∎ To check the correctness & accuracy of all bills, papers and documents before disbursement and voucher/ invoice preparation.
∎ To maintain day-to-day accounts including petty cash management.
∎ To assist for banking related activities and prepare monthly bank reconciliation on time.
∎ To carry out all sorts of activities regarding purchase of goods and services for the smooth operation of UTI.
∎ To prepare purchase documents, ensure timely procurement and supply of Training Material,, training tools/equipment, and other materials and services.
∎ To ensure timely submission of all utilities bills, rentals and other government payments.
∎ To maintain strict confidentiality of information, documents and other internal and external communications.
∎ To carry out any other relevant tasks assigned by supervisor as and when necessary.

Additional Requirements:
∎ Age at most 30 years

Salary: Negotiable

Application Deadline: October 10, 2019

Company Information:
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Category: Accounting/Finance

Read Before Apply: Interested candidates may visit www.ucepbd.org and www.bdjobs.com for details.Note: Management has the right to make exceptions based on qualifications.