Emergency Project Manager

Job Description

Title: Emergency Project Manager

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Sylhet (Companiganj , Goainghat, Jaintapur)

Employment Status: Full-time

Educational Requirements:
∎ Master of Development Studies (MDS), Master of Science (MSc) in Disaster Management, Social Work etc, Masters degree in any discipline

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Implementation of the project in accordance with Islamic Relief Bangladesh as well as donor requirements and standards-30%
∎ Responsible for implementing IRB country strategy at the field level.
∎ Support and coordinate the preparatory activities of the project including office setup, participatory planning, selection of the locations, technical survey, and beneficiaries’ selection.
∎ Design project implementation guidelines and prepare a project implementation plan (PIP) considering the proposal and local context to achieve set goals and objectives.
∎ Ensure sound project management and take full responsibility for the overall implementation and monitoring of the humanitarian support projects, as per the project documents and the IR rules and regulations.
∎ Build, motivate and lead a high-performing team consisting of project personnel, expert consultants, and service providers.
∎ Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources.
∎ Provide strategic direction, oversight & leadership to Project staff to manage the project.
∎ Hold overall responsibility for maintaining strict compliance with donor rules and regulations.
∎ Oversee and manage the budget as per project documents and authority grid and carry out the monthly expenditure analysis, prepare reports and requirements of the fund.
∎ Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Support program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
∎ Apply oversight and evaluate, monitor, and manage risks, issues, assumptions, dependencies, Interdependencies, and changes, escalating those outside tolerances if appropriate.
∎ Ensure quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Ensure the stock book, Inventory, and other essential registers are maintained properly and timely in an effective manner as per Islamic Relief Bangladesh policy.
∎ Checking all bill vouchers within the team and forwarded to Finance officer for necessary action.
∎ Ensure community mobilization and engagement through an effective community engagement plan for all the staff within IR guidelines and compliances.
∎ Ensure effective monitoring of the project according to the project need-25% • Ensure effective monitoring of the project activities.
∎ Prepare a monthly work plan, break it down into daily/weekly work plans and ensure implementation of the same
∎ Regularly follow up on the project activity, financial status, and work progress.
∎ Review project-related crucial problems which are forwarded by the field staff and take the necessary step to resolve them on a priority basis.
∎ Ensure complaint log and register at the project level.
∎ Practice and promote SPHERE and Core Humanitarian Standard (CHS) throughout the project.
∎ Ensure Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding & Gender Sensitivity issues concerning project activities.
∎ Capacity building initiatives for project participants, key stakeholders, and project staff at the program level-10%
∎ Support to organizing orientation for the newly recruited project staff.
∎ Organize basic skill development training for project participants on different topics i.e. repair and maintenance of WASH interventions, shelter, health & hygiene promotion, etc.
∎ Provided one-to-one coaching to staff for understanding project goals and objectives.
∎ Orient key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding & Gender Sensitivity issues concerning project activities.
∎ Organize training and workshop in different sectors for internal and external stakeholders.
∎ Ensure effective reporting, appropriate archiving, and visibility according to the project need-15%
∎ Prepare monthly, quarterly, interim and final narrative reports as per the proposal, program, and project need.
∎ Provide progress reports to the country office and donor.
∎ Prepare the financial report of expenditure and update it from time to time.
∎ Meet the different reporting deadlines.
∎ Update on track System on regular basis.
∎ To ensure organizational visibility in different stages of the projects.
∎ Prepare, approve, organize and preserve all project-related documents and ensure sending to the Humanitarian & Resilience Programme department within due time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Share different information to develop the project with the knowledge management team.
∎ Ensures comprehensive and effective communication, coordination, and advocacy with different stakeholders-15%
∎ Organize the project inception meeting with different level stakeholders.
∎ Coordinating overall implementation of the program at the field level.
∎ Managing the team at field level on-site and/or remotely depending on access.
∎ Ensure effective networking and coordination with the union, Upazila, DC office, and other key stakeholders of the project.
∎ Ensure appropriate links with national/local authorities, state institutions, civil society, and other relevant stakeholders, including effective coordination and information exchange with them.
∎ Represent Islamic Relief Bangladesh in coordination meetings at Upazila and district levels.
∎ Coordinate the project to be managed within the agreed time, cost, and quality constraints to enable the delivery of the agreed outputs and/or benefits.
∎ Maintain suitable plans, manage the delivery of minimum requirements and/or critical Success factors and effectively manage people (including third parties) and other resources.
∎ Ensure that the beneficiaries are aware of the assistance and services available and how to access them; distribution points should be accessible and the distribution mechanism should take into consideration groups with specific needs to minimize the chances of violence, abuse, and exploitation.
∎ Liaise with partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project.
∎ Organize phase-out meetings and lesson learned workshops for further organizational development.
∎ Collect successful project completion letters from relevant authorities.
∎ Other Requirement-10%
∎ Maintaining and supporting procurement related functions and process
∎ Undertaking record-keeping system/documentation in line with IRB record management guidelines.
∎ Facilitating external/internal audit;
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Participate in seasonal (Ramadan & Qurbani) & emergency response programs if required.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the line manager.

Additional Requirements:
∎ Experience in working with WASH, Emergency Response, Recovery & rehabilitation related interventions
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
∎ Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Must have a Motorbike license & willing to travel to remote areas.
∎ Person with disability are encouraged to apply

Salary: Tk. 73194 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Insurance
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 16 Jun 2022

Company Information:
∎ 9 Jun 2022
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details on Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, age, disability, class, caste, or religion.