Job Description

Title: Deputy Programme Manager - Humanitarian Crisis Response Programmes

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: at most 60 years

Location: Noakhali (Hatiya)

Experience:
∎ At least 12 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 8 Apr 2025

Education:
∎ Master of Social Science (MSS) in Development Studies, Master of Science (MSc) in Social Science

Requirements:

Additional Requirements:
∎ Age at most 60 years
∎ Minimum 12 Years of experience; out of which, at least 5 years of managerial experience.
∎ Substantial work experience in the areas of emergency, protection, and camp/cluster management, especially with displaced/refugees and host communities can substitute for education qualification.
∎ Experience in grant writing and fundraising, experience working with the major donors: EU, Forum Syd, OFDA, ECHO, DFID, UN Agencies, etc.
∎ Experience with relevant donor guidelines.
∎ Practical and extensive financial, Human Resources, and administration management.
∎ Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies, local and international staff.
∎ Ability to understand complex security situations and advise program design accordingly.
∎ Excellent written and spoken English; ability to draft high-quality proposals as well as donor reports.
∎ External stakeholder management (especially with local authorities)
∎ Proven Expertise in Microsoft Word/ Excel/PowerPoint.
∎ Excellent Coordination/Advocacy/Networking/Communication Skills.
∎ Facilitation & Decision-Making Skills.
∎ Problem Solving & Thought/thematic Leadership skills.
∎ Ability to think strategically.
∎ Disposition of a team player.
∎ Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.
∎ The incumbent will be based in Bhashanchar with frequent field visits to Ukhiya, Cox’s Bazar & Dhaka.
∎ This is Re-advertisement. The candidates who applied before, need not to apply again.
∎ Experience:
∎ Minimum 12 Years of experience; out of which, at least 5 years of managerial experience.
∎ Substantial work experience in the areas of emergency, protection, and camp/cluster management, especially with displaced/refugees and host communities can substitute for education qualification.
∎ Experience in grant writing and fundraising, experience working with the major donors: EU, Forum Syd, OFDA, ECHO, DFID, UN Agencies, etc.
∎ Experience with relevant donor guidelines.
∎ Essential :
∎ Practical and extensive financial, Human Resources, and administration management.
∎ Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies, local and international staff.
∎ Ability to understand complex security situations and advise program design accordingly.
∎ Excellent written and spoken English; ability to draft high-quality proposals as well as donor reports.
∎ External stakeholder management (especially with local authorities)
∎ Proven Expertise in Microsoft Word/ Excel/PowerPoint.
∎ Excellent Coordination/Advocacy/Networking/Communication Skills.
∎ Facilitation & Decision-Making Skills.
∎ Problem Solving & Thought/thematic Leadership skills.
∎ Ability to think strategically.
∎ Disposition of a team player.
∎ Desirable:
∎ Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.

Responsibilities & Context:
∎ Represent IRB in the Bhasan Char Camp in collaboration with different project Managers and unit Lead/In charge.
∎ Facilitate and lead mobilization process with field and technical teams upon receiving a new award, and ensure spending projections and forecasts, procurement plans, and work plans are all developed at the offset
∎ Coordinate, monitor, and supervise all the projects at the Bhasan Char camp and provide recommendations/guidance to the project teams
∎ Monitor/track spending across projects, reviewing projections compiled by Project Managers/lead
∎ Develop, update, and regularly review IRB’s Humanitarian program (Bhasan char) operational analysis, consolidating inputs from various units.
∎ Provide technical inputs to review programme strategy, annual work plans, projections, spending, and achievements towards targets to ensure timely and quality implementation.
∎ Organize project inception meetings and periodic project review meetings (mid and final) following the initial mobilization meeting to ensure progress is on track.
∎ Monitor and supervise different projects being implemented in Bhasan Char, prepare reports, and provide recommendations and guidance to project staff.
∎ Ensure regular monitoring and evaluation assessments against project objectives are conducted and reports made for donors.
∎ Pro-actively Identify opportunities such as the announced call for proposals (CFP/RFP), request for submission of EOIs, etc., from different bilateral, multilateral, and UN donors and other unsolicited funding organizations through team formation, work plan development, monitoring of progress through periodic formal progress review
∎ Review all proposals and program budgets, when necessary, compile proposal inputs from the team members, and assemble final proposal documents before donor submission.
∎ Work with the Programme Manager to contribute to new program development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
∎ In collaboration with other departments/Units, ensure appropriate management systems are in place in Bhsanchar including, but not limited to, monitoring & accountability, financial oversight, security, health and safety, and Procurement & Log
∎ Provide regular analysis of the context and humanitarian situation for developing project proposals and safety assessments in cooperation with the CMT.
∎ Contribute to the strategic direction of programming through active and ongoing participation in planning meetings and developing strategic documents.
∎ Maintain regular correspondences with the existing partners WFP, and UNICEF, and make joint visits to the food distribution points and schools to ensure quality and standards are maintained according to their policies.
∎ Work with the senior program team to identify current high-priority partners for individual initiatives and projects, their current approaches to partnership development and management, and their near- and long-term goals for current and desired partnerships besides developing a partnership development and management process that meets multiple internal needs
∎ Ensure all personnel-related issues for the designated project(s) staff are carried out by IRB policies/guidelines. This includes recruitment, performance appraisal, objective setting, development and training, disciplinary action, etc.
∎ Monitoring and reviewing performance and, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals that have been identified; giving corrective feedback where required, and taking decisive action in the case of poor performance.
∎ Serve as the primary budget approver for operational and program costs.
∎ Responsible for ensuring all costs charged to the project are allowable, reasonable, and correctly allocated, providing oversight and quality assurance.
∎ Build and maintain effective working relationships with stakeholders in Bhasan char, including the ARRRC office, CIC office, Navy, INGOs, UN agencies, different bilateral multilateral donors, and other unsolicited funding organizations.
∎ Ensure regular and effective communications are maintained within the program, and with the Programme Manager including finance, HRMD, and other departments.
∎ Responsible for the development and implementation of seasonal (Winterization, Ramadan & Qurbani) & emergency response programs if required
∎ Manage and ensure the integration & compliance of IR policies as well as codes, good practices & frameworks of other relevant sectors - administrative, health, safety, security, etc.;
∎ Responsible for seasonal (Ramadan, Winter & Qurbani) & emergency response programs if require.
∎ Perform any other duties assigned by the Supervisor.
∎ This new position is being created within Islamic Relief Bangladesh to provide leadership and direction to the Bhasan Char program team. The position aimed to harmonize different projects associated with the recent humanitarian crisis (Rohingya) and build synergies across various stakeholders. The incumbent is also expected to ensure Thematic & strategic leadership, identify opportunities for program expansion, cultivate donor relationships, Strategic Staff Management, and ensure high-quality program delivery.
∎ Strategic Planning and Programme Management for IRB & its partner - 30%
∎ Represent IRB in the Bhasan Char Camp in collaboration with different project Managers and unit Lead/In charge.
∎ Facilitate and lead mobilization process with field and technical teams upon receiving a new award, and ensure spending projections and forecasts, procurement plans, and work plans are all developed at the offset
∎ Coordinate, monitor, and supervise all the projects at the Bhasan Char camp and provide recommendations/guidance to the project teams
∎ Monitor/track spending across projects, reviewing projections compiled by Project Managers/lead
∎ Develop, update, and regularly review IRB’s Humanitarian program (Bhasan char) operational analysis, consolidating inputs from various units.
∎ Provide technical inputs to review programme strategy, annual work plans, projections, spending, and achievements towards targets to ensure timely and quality implementation.
∎ Organize project inception meetings and periodic project review meetings (mid and final) following the initial mobilization meeting to ensure progress is on track.
∎ Monitor and supervise different projects being implemented in Bhasan Char, prepare reports, and provide recommendations and guidance to project staff.
∎ Ensure regular monitoring and evaluation assessments against project objectives are conducted and reports made for donors.
∎ Programme Development, and Reporting for IRB - 20%
∎ Pro-actively Identify opportunities such as the announced call for proposals (CFP/RFP), request for submission of EOIs, etc., from different bilateral, multilateral, and UN donors and other unsolicited funding organizations through team formation, work plan development, monitoring of progress through periodic formal progress review
∎ Review all proposals and program budgets, when necessary, compile proposal inputs from the team members, and assemble final proposal documents before donor submission.
∎ Work with the Programme Manager to contribute to new program development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
∎ In collaboration with other departments/Units, ensure appropriate management systems are in place in Bhsanchar including, but not limited to, monitoring & accountability, financial oversight, security, health and safety, and Procurement & Log
∎ Provide regular analysis of the context and humanitarian situation for developing project proposals and safety assessments in cooperation with the CMT.
∎ Contribute to the strategic direction of programming through active and ongoing participation in planning meetings and developing strategic documents.
∎ Partnership & Stakeholder/Service Provider Management - 10%
∎ Maintain regular correspondences with the existing partners WFP, and UNICEF, and make joint visits to the food distribution points and schools to ensure quality and standards are maintained according to their policies.
∎ Work with the senior program team to identify current high-priority partners for individual initiatives and projects, their current approaches to partnership development and management, and their near- and long-term goals for current and desired partnerships besides developing a partnership development and management process that meets multiple internal needs
∎ Developing the capacity of IRB Staff & Service provider - 10%
∎ Ensure all personnel-related issues for the designated project(s) staff are carried out by IRB policies/guidelines. This includes recruitment, performance appraisal, objective setting, development and training, disciplinary action, etc.
∎ Monitoring and reviewing performance and, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals that have been identified; giving corrective feedback where required, and taking decisive action in the case of poor performance.
∎ Budget & Grant Management -10%
∎ Serve as the primary budget approver for operational and program costs.
∎ Responsible for ensuring all costs charged to the project are allowable, reasonable, and correctly allocated, providing oversight and quality assurance.
∎ Advocacy, Networking, and Coordination - 10%
∎ Build and maintain effective working relationships with stakeholders in Bhasan char, including the ARRRC office, CIC office, Navy, INGOs, UN agencies, different bilateral multilateral donors, and other unsolicited funding organizations.
∎ Ensure regular and effective communications are maintained within the program, and with the Programme Manager including finance, HRMD, and other departments.
∎ Others - 10%
∎ Responsible for the development and implementation of seasonal (Winterization, Ramadan & Qurbani) & emergency response programs if required
∎ Manage and ensure the integration & compliance of IR policies as well as codes, good practices & frameworks of other relevant sectors - administrative, health, safety, security, etc.;
∎ Responsible for seasonal (Ramadan, Winter & Qurbani) & emergency response programs if require.
∎ Perform any other duties assigned by the Supervisor.

Skills & Expertise:

Compensation & Other Benefits:
∎ Hardship Allowances (10% of the monthly Salary), Mobile bill, Tour allowance/Per-diem, Provident fund, Weekly 2 holidays, Insurance coverage (IPD, OPD, Life, DB, CIB), Festival Bonus, Long Service Awards, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity, and R&R) and Gratuity, Accommodation will be provided by Islamic Relief Bangladesh (only applicable for Bhasanchar).

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Noakhali (Hatiya)

Read Before Apply:

For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.

Apply Procedure:

Hard Copy:
∎ If the candidates feel that their qualifications, exposure, and experience match our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please download the Application Form from our official website (islamicrelief.org.bd) and send the filled form to recruits@islamicrelief-bd.org on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Interviews are expected to take place on an ongoing basis and the vacancy may close earlier than the above closing date. Only shortlisted candidates will be contacted for the further selection process.

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Application Deadline: 19 Apr 2025

Category: NGO/Development