Deputy Programme Manager - Humanitarian Crisis Response Programmes

Job Description

Title: Deputy Programme Manager - Humanitarian Crisis Response Programmes

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 55 years

Job Location: Noakhali (Hatiya)

Salary: Negotiable

Experience:

• At least 12 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Published: 2024-12-05

Application Deadline: 2024-12-16

Education:

• Master of Social Science (MSS) in Development Studies
• Master of Science (MSc) in Social Science

Requirements:

• At least 12 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Skills Required: Administration,Emergency response,Experienced in donor fund management,Financial Management,Fund Raising,Grants management,Human Resources,Partner Management,Rohingya refugee crisis and Response,Stakeholder Management

Additional Requirements:

• Age At most 55 years

• The incumbent will be based in Bhashanchar with frequent field visits to Ukhiya, Cox’s Bazar & Dhaka.

Experience:

• Minimum 12 Years of experience; out of which, at least 5 years of managerial experience.
• Substantial work experience in the areas of emergency, protection, and camp/cluster management, especially with displaced/refugees and host communities can substitute education qualification.
• Experience in grant writing and fundraising, experience working with the major donors: EU, Forum Syd, OFDA, ECHO, DFID, UN Agencies, etc.
• Experience with relevant donor guidelines.

Essential :

• Practical and extensive financial, Human Resources, and administration management.
• Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies, local and international staff.
• Ability to understand complex security situations and advise program design accordingly.
• Excellent written and spoken English; ability to draft high-quality proposals as well as donor reports.
• External stakeholder management (especially with local authorities)
• Proven Expertise in Microsoft Word/ Excel/PowerPoint.
• Excellent Coordination/Advocacy/Networking/Communication Skills.
• Facilitation & Decision-Making Skill.
• Problem Solving & Thought/thematic Leadership skills.
• Ability to think strategically.
• Disposition of a team player.

Desirable:

• Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.

Responsibilities & Context:

This new position is being created within Islamic Relief Bangladesh to provide leadership and direction to the Bhasan Char program team. The position aimed to harmonize different projects associated with the recent humanitarian crisis (Rohingya) and build synergies across various stakeholders. The incumbent is also expected to ensure Thematic & strategic leadership, identify opportunities for program expansion, cultivate donor relationships, Strategic Staff Management, and ensure high-quality program delivery.

Strategic Planning and Programme Management for IRB & its partner - 30%

• Represent IRB in the Bhasan Char Camp in collaboration with different project Managers and unit Lead/In charge.
• Facilitate and lead mobilization process with field and technical teams upon receiving a new award, and ensure spending projections and forecasts, procurement plans, and work plans are all developed at the offset
• Coordinate, monitor, and supervise all the projects at the Bhasan Char camp and provide recommendations/guidance to the project teams
• Monitor/track spending across projects, reviewing projections compiled by Project Managers/lead
• Develop, update, and regularly review IRB’s Humanitarian program (Bhasan char) operational analysis, consolidating inputs from various units.
• Provide technical inputs to review programme strategy, annual work plans, projections, spending, and achievements towards targets to ensure timely and quality implementation.
• Organize project inception meetings and periodic project review meetings (mid and final) following the initial mobilization meeting to ensure progress is on track.
• Monitor and supervise different projects being implemented in Bhasan Char, prepare reports, and provide recommendations and guidance to project staff.
• Ensure regular monitoring and evaluation assessments against project objectives are conducted and reports made for donors.

Programme Development, and Reporting for IRB - 20%

• Pro-actively Identify opportunities such as the announced call for proposals (CFP/RFP), request for submission of EOIs, etc., from different bilateral, multilateral, and UN donors and other unsolicited funding organizations through team formation, work plan development, monitoring of progress through periodic formal progress review
• Review all proposals and program budgets, when necessary, compile proposal inputs from the team members, and assemble final proposal documents before donor submission.
• Work with the Programme Manager to contribute to new program development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
• In collaboration with other departments/Units, ensure appropriate management systems are in place in Bhsanchar including, but not limited to, monitoring & accountability, financial oversight, security, health and safety, and Procurement & Log
• Provide regular analysis of the context and humanitarian situation for developing project proposals and safety assessments in cooperation with the CMT.
• Contribute to the strategic direction of programming through active and ongoing participation in planning meetings and developing strategic documents.

Partnership & Stakeholder/Service Provider Management - 10%

• Maintain regular correspondences with the existing partners WFP, and UNICEF, and make joint visits to the food distribution points and schools to ensure quality and standards are maintained according to their policies.
• Work with the senior program team to identify current high-priority partners for individual initiatives and projects, their current approaches to partnership development and management, and their near- and long-term goals for current and desired partnerships besides developing a partnership development and management process that meets multiple internal needs

Developing the capacity of IRB Staff & Service provider - 10%

• Ensure all personnel-related issues for the designated project(s) staff are carried out by IRB policies/guidelines. This includes recruitment, performance appraisal, objective setting, development and training, disciplinary action, etc.
• Monitoring and reviewing performance and, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals that have been identified; giving corrective feedback where required, and taking decisive action in the case of poor performance.

Budget & Grant Management -10%

• Serve as the primary budget approver for operational and program costs.
• Responsible for ensuring all costs charged to the project are allowable, reasonable, and correctly allocated, providing oversight and quality assurance.

Advocacy, Networking, and Coordination - 10%

• Build and maintain effective working relationships with stakeholders in Bhasan char, including the ARRRC office, CIC office, Navy, INGOs, UN agencies, different bilateral multilateral donors, and other unsolicited funding organizations.
• Ensure regular and effective communications are maintained within the program, and with the Programme Manager including finance, HRMD, and other departments.

Others - 10%

• Responsible for the development and implementation of seasonal (Winterization, Ramadan & Qurbani) & emergency response programs if required
• Manage and ensure the integration & compliance of IR policies as well as codes, good practices & frameworks of other relevant sectors - administrative, health, safety, security, etc.;
• Responsible for seasonal (Ramadan, Winter & Qurbani) & emergency response programs if require.
• Perform any other duties assigned by the Supervisor.

Job Other Benifits:

Hardship Allowances (10% of the monthly Salary), Mobile bill, Tour allowance/Per-diem, Provident fund, Weekly 2 holidays, Insurance coverage (IPD, OPD, Life, DB, CIB), Festival Bonus, Long Service Awards, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity, and R&R) and Gratuity, Accommodation will be provided by Islamic Relief Bangladesh (only applicable for Bhasanchar).

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Male and Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: NGO/Development