Job Description

Title: Deputy Program Manager

Company Name: SARPV

Vacancy: 02

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor & Master's degree in Nutrition/Food Science & Livelihood related fields.

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): Food Security and Livelihood, Nutrition Programme Management

Job Context:
∎ Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is a non-government, non-political, Bangladeshi organization under it`s Health & Nutrition program providing lifesaving health & nutrition support to the displaced people arriving from the Rakhine state of Myanmar and the host community people of Cox`s Bazar.
∎ As part of it`s Health & Nutrition interventions in support with Concern Worldwide, SARPV will implement multi-sectoral PRM project titled "Delivering Health, Nutrition and Livelihood, and Protection services for Rohingya Refugees and vulnerable host communities in Cox`s Bazar, Bangladesh" from November 2020.

Job Responsibilities:
∎ Project Implementation
∎ Work with the Project Manager to develop and maintain project plans
∎ Support the Project Manager to implement approved project plans (including the establishment of milestones) within tolerances set by the project board
∎ Preparation and maintenance of project files, including internal and external project reports.
∎ Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures
∎ Manage assigned delivery of work packages and take responsibility for progress.
∎ Coordinate and liaise with the Project Manager on the implementation progress.
∎ Advise the Project Manager of any deviations from the plan and update plans.
∎ Work with Project Manager to identify and manage risks.
∎ Support the Project Manager to embed sustainability dimensions including operation and maintenance of project products, social and gender inclusion, environmental and economic aspects into project life cycle.
∎ Manage the production of products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
∎ Liaise with any external suppliers or account managers.
∎ Support the Project Manager to monitor and evaluate performance of service providers
∎ Support the Project Manager to advise the organization Management and CONCERN's Senior Management of any deviations from the plan
∎ Identify and manage risks so that maximum benefit to client and stakeholders is achieved
∎ Manage and review product quality and ensure products are accepted
∎ 2. Financial and Procurement Management
∎ Maintain all supporting project financial documents for audit and review processes.
∎ Ensure accurate data entry into in online and offline methods - as appropriate.
∎ Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
∎ Process direct payments and advance requests and prepare project budget revisions.
∎ Produce financial reports; including developing financial monitoring and reporting formats as per Concern's requirements.
∎ Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
∎ Alert the Project Manager or any financial shortfalls and over-expenditures.
∎ Propose budget revision and initiate corrective action when necessary.
∎ Coordinate vendor communications, meetings, and reports as necessary.
∎ Support the Project Manager in contract management, including quality control of suppliers' products, reporting and expenditures.
∎ 3. Project Monitoring and Reporting
∎ Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents, ensure compliance with contractual obligations and SARPV's policies, processes and procedures accordance with CONCERN's.
∎ Support the Project Manager to follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
∎ Support the Project Manager to prepare/adapt the following plans for approval by the organization management: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant service Descriptions
∎ Prepare the following reports:
∎ a) Highlight Reports
∎ b) End Stage Reports
∎ c) Operational Closure Checklist Project Management Support Specialist
∎ d) End Project Report
∎ e) Handover Report etc.
∎ Support the Project Manager to manage and remain accountable for expenditures against the budget (based on accurate financial reports)
∎ Maintain records of project files and other supporting documents.
∎ Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager
∎ Support the Project Manager in maintaining the following:
∎ i.Project Document Archive
∎ ii.Procurement, HR and Finance files as required by SARPV policies accordance with Concern's.
∎ Manage the compilation, consolidation and analysis of relevant data of the mission
∎ 4. Stakeholder Management, Coordination and Liaison
∎ Support the coordination and management of communications
∎ Establish solid working relationships with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
∎ Support implementation and coordination of the project governance arrangements
∎ Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
∎ Advise the Project Manager on issues that may impact the achievement of the project outcomes (including issues of sustainability and post project requirements such as maintenance)
∎ Manage the information flows between the organization Management and the project(s) along with the donor agencies.
∎ Liaise and build relationships with other United Nations (UN) agencies and international/national non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis.
∎ Participate in meetings with UN agencies, NGOs and other stakeholders as required.
∎ 5. Knowledge Management and Innovation
∎ Support the compilation of lessons learned as per defined reporting format.
∎ Ensure that local capacities are built at every level and opportunity for Project Management Support.
∎ Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
∎ Contribute to expertise in tools and techniques
∎ Participate in the relevant Communities of Practice
∎ Actively interact with the Project Management community to share case studies, lessons learned and best practice on the Knowledge System.
∎ Incorporate lessons learned from others as per planning format.

Additional Requirements:
∎ Experience in managing project budget is required
∎ Good computer and report writing skills are required
∎ Strong written and verbal communication skills in English is required
∎ Experience with the care group approach would be an advantage
∎ Experience working with older people over 60 years and children would be an advantage
∎ Good knowledge on Rohingya refugee context is desirable
∎ 2 years work experience in nutrition or food security & livelihood related fields.

Salary: Tk. 90000 (Monthly)

Compensation & Other Benefits:
∎ 2 days weekly holiday
∎ 2 Festival bonus
∎ Gratuaty-1 month on gross salary yearly
∎ 5% PF contribution from organization
∎ Boishakhi allowance 5% on gross salary
∎ Local transport, mobile call charge and others allowance will be applicable as per organization's policy.

Application Deadline: 31 Oct 2020

Company Information:
∎ 27 Oct 2020
∎ SARPV
∎ Business : Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is devoted to work for the most underprivileged and marginalized vulnerable groups of the society for their socioeconomic development to transform them as productive human resource with a dignified lifestyle. People with Disability are the prime focus of our every work. Along with the disability issue SARPV is also intervening in various sensitive issues like poverty eradication, educational support, health service providing, establishing rights, climate change and DRM, skill development to integrate the vulnerable groups in the mainstream of society those who are leading life with uncertainty in the society.

Category: NGO/Development

Read Before Apply: If the candidates feel that their qualification, exposure and experience matches with our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please send your complete and updated CV to career.sarpv@gmail.com on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Interviews are expected to take place in a shortest time after the application deadline. Only shortlisted candidates will be contacted for the further selection process.