Deputy Manager, Admin & Programme Support, BRAC Health Programme (Project Staff)

Job Description

Title: Deputy Manager, Admin & Programme Support, BRAC Health Programme (Project Staff)

Company Name: BRAC

Vacancy: --

Age: At least 20 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 20 years

• Minimum 2 years of working experience in the administrative and secretarial support.

• Working experience in development sector is preferable.

• Strong understanding of programme management, administrative procedures, and compliance requirements.

• Knowledge of government protocols, donor coordination, and stakeholder engagement.

• Familiarity with travel logistics, event management, and documentation standards.

• Added advantage: basic understanding of health and humanitarian programme operations.

BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.

Working at BRAC is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Our approach leverages BRAC’s decades of experience in primary healthcare service delivery to enhance the quality to enhance the quality, equity and efficiency of local health systems in rural and urban settings across Bangladesh.

As the public healthcare system strengthens, BRAC role has strategically evolved to be a technical assistance partner, supporting the Government of Bangladesh’s mission to achieve Universal Health Coverage, ensuring everyone receives the care they need.

MAJOR RESPONSIBILITIES:

• Work under the overall supervision of the Associate Director to ensure administrative, operational, and financial processes are compliant with organizational policies.

• Manage Associate Director’s calendar, schedule meetings, appointments, and follow-ups to support effective time management.

• Serve as the primary point of contact between the Associate Director and government agencies, donors, partners, different departments of BRAC and internal programme teams.

• Ensure timely, professional communication and follow-up on decisions, commitments, and queries.

• Organize and coordinate meetings, including agenda preparation, document distribution, minute-taking, and action tracking.

• Engage and assist  different workshops, seminars, and programme events with PHC team for ensuring successful execution and stakeholder engagement.

• Maintain an up-to-date register of all health programme assets, ensuring proper tagging and regular physical audits.

• Ensure regular stock-taking, documentation, and reconciliation of project materials.

• Coordinate visa processing, travel documentation, flight bookings, hotel arrangements, and itineraries for senior management, donor missions, and visiting delegates.

• Maintain accurate records including meeting minutes, SOPs, manuals, memos, and programme documents.

• Support the development of concept notes, briefing materials, and internal communications as needed.

• Support planning and coordination of donor visits, including preparing programme briefings, presentations, memos, and circulars to effectively communicate programme achievements and progress.

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action. 

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Festival Bonus, Health and Life Insurance, and others as per policy