Deputy Executive Assistant, MD's Office

Job Description

Title: Deputy Executive Assistant, MD's Office

Company Name: Munshi HR Solutions Ltd.

Vacancy: 1

Age: 30 to 38 years

Job Location: Dhaka (GULSHAN 1)

Salary: Tk. 60000 - 80000 (Monthly)

Experience:

• 5 to 10 years
• The applicants should have experience in the following business area(s): Multinational Companies, Public Relation Companies, Overseas Companies, Group of Companies

Published: 2026-01-15

Application Deadline: 2026-02-14

Education:

• Master of Business Administration (MBA)
• Executive Master of Business Administration (EMBA)
• Bachelor of Business Administration (BBA)
• Bachelor of Business Studies (BBS)

Requirements:

• 5 to 10 years
• The applicants should have experience in the following business area(s): Multinational Companies, Public Relation Companies, Overseas Companies, Group of Companies

Skills Required: Accounts and Finance,Database management,Good English communication skills (verbal and Written),MDs Secretariat,Negotiation and Convincing Skill,Reporting and Documentation,Strong leadership and interpersonal skills,Travel management

Additional Requirements:

• Age 30 to 38 years
• Only Female

Responsibilities & Context:

Daily:

• Develop & implement the standard operating procedures (SOP) of the department.

• Schedule meetings and manage the Managing Director’s calendar.

• Check and share important emails with the MD and the relevant person.

• Answer & connect all phone calls to the concerned person or Business Units.

• Receive and manage invitations via email and digital platforms.

• Coordinate communication between all business units and departments.

• Check the MD’s room supply, inventory with support staff who have Access in the MD’s Room.

• Continuous learning and staying updated with the latest AI software developments.

• Oversee all admin work related to the MD’s Office. 

• Process bank cheque clearing with approval from the Group head of Finance and Accounts or the unit’s Manager.

• Review and cross-check all documents that require the MD’s signature to ensure accuracy and completeness.

• Share MD’s Office Daily report updates with MD via WhatsApp.

 Weekly:

• Following up on the weekly or biweekly report from the business units.

• Provide the allotted allowance to the Managing Director.

• Manage payables and receivables, and other personal cheques.

Monthly:

• Attending and keeping Monthly Budget review meetings.

• Oversee Credit card Monthly bills and personal bank account, and arrange payment as per the MD’s instructions.

• Received remuneration from the business units and banking deposit to the MD’s tax A/C.

• Oversee monthly rental property payments.

• Checking the Bakrail fund or any utility bills pending.

Annually:

• Maintain tax filing, HST, and Property Tax for MD and the unit’s Chairman; follow up with tax lawyer on documentation and deadlines.

• Coordinating and keeping track of Munshi company license renewal with the Corporate Affairs Manager.

• Coordinate and monitor the progress of each SBU Business Plan and Department’s business plan in line with the timeline.

When needed:

• Coordinating for the Chairman of the business units and UWC during the absence of the other Executive Assistant.

• Coordinating with foreign clients and providing an invitation letter with the MD’s approval.

• Support business development communications with corporate affairs and each unit.

• Handle MD’s flight booking and hotel bookings.

• Prepare an itinerary of travels and arrange scheduled meetings abroad.

• Coordinating and keeping track of the MD & family Property in Bangladesh and abroad.

• Keeping track of Quarterly Business Review meetings and Foreign Consultant Evaluation.

• Handling and reviewing Service Agreements and MOUs for the business unit.

• Preparing a draft email and sending it on behalf of the Managing Director.

• Maintain invoices, accounts payable/receivable, and the MD’s Personal Cheque book.

• Checking foreign currency rate and handling remittance transactions for purposes.

Job Other Benifits:

• Mobile bill,T/A
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

Weekly 2-day holidays (Alternative Saturday)

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Only Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Receptionist/ PS