Coordinator-Monitoring & Evaluation

Job Description

Title: Coordinator-Monitoring & Evaluation

Company Name: YPSA/CPI Rohingya Response Project

Vacancy: --

Age: At least 22 years

Job Location: Cox`s Bazar

Salary: Tk. 80000 - 90000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Science (BSc) in in Medical/Public Health/Research/WASH Statistics and relevant field
• Master of Science (MSc) in in Medical/Public Health/Research/WASH Statistics and relevant field

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 22 years

Community Partners International (CPI) is a U.S. based nonprofit donor organization that is working with a local partner organization Young Power in Social Action (YPSA) to expand access to quality health services and generate the resources, local capacity, & coordination necessary for partners and the people to meet their own health and community needs.

 PRIMARY RESPONSIBILITIES

• Steer the program monitoring, evaluation dept. in light of the YPSA-CPI’s strategic direction & vision.

• Review and update project-specific indicators and YPSA-CPl's core program indicators, monitoring & evaluation frameworks and plans periodically.  

• Guide monitoring and evaluation strategies for existing and new programs.

• Accumulate the learning from different functions/programs, compile and share across the organization and partners to contribute in organizational information management.

• Strengthen health information system in terms of consuming information and communications technology and lead the way forward to health Strategies in line with National strategies for both YPSA -CPI and partners.

• Provide technical support to ensure quality documentation and analysis throughout the organization and partners.

• Development of dashboards and high-level strategies on showcasing achievements/ outcomes and programs.

• Facilitate the process of designing and implementation of YPSA -CPI monitoring and evaluation system, policy tools, and processes.

• Oversee data quality management and ensure data source, data collection, analysis and provision of required inputs to all project focal and responsible for timely report to respective projects.

• Provide close mentoring to M&E team members for long run progress and coach the capabilities of human resources to optimize productivity, maximize team spirit and momentum to reach organization's expected goal.

• Lead and manage the overall process for preparation of documents for ethical review, including data collection method and tools, identify appropriate participants, informed consent forms, conduct interviews.

• Monitor progress of M&E activities; develop and maintain M &E documents and record activities, activities, prepare ad hoc reports as required by organization, donor and/or regulatory bodies.

• Provide guidance, technical support, coaching and mentoring to M&E officer & Sr M&E Officer and team for capacity building.

 REGULAR RESPONSIBILITIES

 M&E System Performance

• Plan and conduct regular monitoring visits with team members and perform training or routing Data Quality Assessment (RDQA).

• Develop and update training curricula and handbooks, conduct training on such topics as presenting indicators, designing quality data collection and monitoring tools, standardizing information systems, creating parameter queries, etc.

• Supervise team members in documenting and implementing M&E activities in line with training curricula, best practices, and donor agreements, while recommending context-appropriate improvements and integrating emerging successful practices.

• Facilitate designing and implementation of all kinds of evaluations and assessments as per the program needs.

• Review and clear technical reports from YPSA-CPI teams, providing feedback to strengthen partner coordination, data quality, and M&E performance.

• Provide necessary assistance on utilizing electronic databases and manipulating database objects for accurate data collection, analysis, report and dissemination among stakeholders.

• Regular monitoring visit to partner organizations and provide technical assistance to strengthen partners' M&E system according to their requirements.

• Ensure accurate and timely notification to senior management team members for technically sound decision making.

• Conduct any other M&E tasks as necessary.

 Information Management.

• Facilitate the learning process throughout the organization as well as encourage staff to share their learning for creating an environment for learning and sharing.

• Facilitate organizational and partner learning by compiling and extracting key insights from case stories, good practices, trainings, workshops, monitoring reports, evaluations, and assessments.

• Represent YPSA -CPI strongly at different forums, development debates, and other relevant occasions and actively contribute with the learning.

• Develop an Information Management System and take necessary initiatives to enhance capacity and reporting protocol in collaboration with the respective program leads.

• Provide weekly, monthly and quarterly reports in the form of a dashboard sharing project specific information.

• Information support to prepare monthly/quarterly/annual monitoring reports for the program team and for the donors.

• Compile Quarterly, Annual and Project Completion Reports for the projects and programs.

Partner Support and Capacity Building

• Assess the M&E capacity of YPSA -CPI team members & partners along with developing plans for M&E capacity building activities.

• Strengthen existing monitoring & evaluation and information management systems of CPl's implementing partners and ensure the quality of data.

• Assist in writing grant proposals and in developing indicators for the proposals.

• Provide inputs for survey design, sampling and questionnaire development (if necessary).

• Monitor the capabilities of team members and arrange the required support (both in house and outsourced training).

 Operations and Administration

• Maintain regular contact with M&E focal persons from donor agencies, partner organizations and relevant govt. agencies.

• Involve in the development of the team's work plan and cost estimation on a monthly basis and communicate closely with program team members for required operations.

• 13th Month Salary

• Communication Allowance (as per Organizational policy)

Social Benefit:

• Yearly Medical Health Check up

• Weekly two holidays (Friday & Saturday)

• Public holiday

• Leave -Annual, Sick, casual, maternity, Bereavement, compensatory (as per Organizational policy)