Banquet Assistant Cum Secretary

Job Description

Title: Banquet Assistant Cum Secretary

Company Name: Hotel Sarina

Vacancy: 1

Job Location: Dhaka (Banani)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline
∎ Excellent communication skills necessary.
∎ Knowledgeable at negotiating and sales.
∎ Confident at presenting presentations.
∎ Must be flexible to accommodate irregular or extended hours duties.

Job Responsibilities:
∎ · Preparation of BEO- Banquet Event Orders and responsible to ensure they are issued and distributed in a timely fashion.
∎ · Prepare all typed materials like proposals, contracts, change forms and all other inter-departmental forms accurately.
∎ · Answer banquet and outdoor catering sales inquiries and routing them to appropriate sales manager for handling.
∎ · Monitor all correspondence to ensure it meets with Hotel policy and procedures.
∎ · Work closely with Banquet Manger to ensure all aspects of the event have been cost effective and serviced both clients and hotel needs.
∎ · Communicating client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service.
∎ · Ensure accurate follow up and communication both internally and to the guest / client.
∎ · Ensure that Opera Sales and Catering (Destiney) / Other Banqueting software are updated daily for all event space bookings.
∎ · Ensure that all accounts are properly updated in the banqueting system.
∎ · Maintains high standards of personal appearance and grooming, which include compliance with the dress code.
∎ · Participate in daily business review meeting, sales meetings and management meetings.
∎ · Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
∎ · Attend meetings and keep minutes
∎ · Receive and screen phone calls and redirect them when appropriate
∎ · Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
∎ · Make travel arrangements for executives
∎ · Handle confidential documents ensuring they remain secure
∎ · Prepare invoices or financial statements and provide assistance in bookkeeping
∎ · Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
∎ · Maintain electronic and paper records ensuring information is organized and easily accessible
∎ · Conduct research and prepare presentations or reports as assigned

Additional Requirements:
∎ Only females are allowed to apply

Salary: Negotiable

Application Deadline: July 30, 2019

Company Information:
∎ Hotel Sarina
∎ Address : 27, Banani C/A., Road # 17, Dhaka-1213
∎ Web : www.sarinahotel.com
∎ Business : A Five Star Business Hotel.

Category: Hospitality/ Travel/ Tourism