Asst. Manager (HR & Sales Admin)

Job Description

Title: Asst. Manager (HR & Sales Admin)

Company Name: Provet Resources Ltd.

Vacancy: 2

Age: 30 to 45 years

Job Location: Dhaka (Uttara)

Salary: Tk. 40000 - 45000 (Monthly)

Experience:

• 4 to 8 years
• The applicants should have experience in the following business area(s): Shrimp, Agro based firms (incl. Agro Processing/Seed/GM), Poultry, Fisheries, Farming, Livestock, Animal/Plant Breeding, Hatchery, Dairy, Agro based Startup

• Master of Business Administration (MBA) in Management, Human Resource Management
• Bachelor of Business Administration (BBA) in Business Administration, Human Resource Management

PGD HRM

PGD Admin

• 4 to 8 years
• The applicants should have experience in the following business area(s): Shrimp, Agro based firms (incl. Agro Processing/Seed/GM), Poultry, Fisheries, Farming, Livestock, Animal/Plant Breeding, Hatchery, Dairy, Agro based Startup

• Age 30 to 45 years
• Only Male

• Monitor attendance and employee issues.

• Process recruitment and onboarding activities.

• Manage office administration and procurement.

• Prepare payroll and HR reports.

• Process customer orders and sales documents.

• Coordinate with sales, production, warehouse, and logistics teams.

• Monitor customer payments and collections.

• Prepare management reports and support business operations.

A. Human Resources (HR) Responsibilities

1. Recruitment & Selection

• Collect manpower requisitions.

• Prepare Job Descriptions (JD).

• Publish job advertisements.

• Screen and shortlist CVs.

• Arrange written tests and interviews.

• Conduct reference checks.

• Issue appointment letters.

2. Employee On boarding

• Complete joining formalities.

• Conduct employee orientation.

• Create employee files and records.

• Issue ID cards, email accounts, and access credentials.

3. Attendance, Leave & Payroll Management

• Monitor attendance and leave records.

• Process leave applications.

• Prepare monthly payroll.

• Calculate overtime, incentives, and allowances.

• Manage tax deductions and statutory compliance.

4. Employee Relations & Performance Management

• Resolve employee grievances.

• Maintain workplace discipline.

• Conduct performance evaluations.

• Recommend promotions and salary increments.

5. Training & Development

• Identify training needs.

• Organize training programs.

• Support employee development initiatives.

6. HR Documentation & Compliance

• Maintain employee records and contracts.

• Update HR policies and procedures.

• Ensure labor law compliance.

7. Separation Management

• Process resignations and terminations.

• Conduct exit interviews.

• Complete final settlements.

• Issue experience certificates.

B. Administration Responsibilities

1. Office Administration

• Manage daily office operations.

• Maintain office facilities and work environment.

• Ensure office safety and security.

2. Asset & Inventory Management

• Maintain office assets and equipment.

• Update asset registers.

• Monitor inventory levels.

3. Procurement & Vendor Management

• Purchase office supplies and equipment.

• Collect and compare quotations.

• Manage supplier and vendor relationships.

4. Transport & Utility Management

• Manage company vehicles.

• Monitor fuel consumption and maintenance.

• Manage utility services and bill payments.

5. Security & Compliance

• Supervise security personnel.

• Manage visitor control systems.

• Ensure fire safety and emergency preparedness.

6. Event & Facility Management

• Organize meetings, training sessions, and company events.

• Coordinate facility maintenance activities.

7. Government & Regulatory Liaison

• Coordinate with government authorities.

• Renew licenses, permits, and statutory documents.

C. Sales Administration Responsibilities

1. Sales Order Management

• Receive and process customer orders.

• Verify order accuracy and availability.

• Coordinate order fulfillment and delivery schedules.

2. Customer Database Management

• Maintain customer records and profiles.

• Update customer information in ERP/CRM systems.

3. Sales Documentation

• Prepare quotations, sales contracts, and invoices.

• Maintain sales records and documentation.

• Process sales-related correspondence.

4. Sales Reporting & Analysis

• Prepare daily, weekly, and monthly sales reports.

• Track sales performance against targets.

• Analyze sales trends and market information.

5. Coordination with Sales Team

• Support sales representatives and managers.

• Coordinate with production, warehouse, and logistics teams.

• Follow up on customer requirements and order status.

6. Credit & Collection Support

• Monitor customer outstanding balances.

• Coordinate payment follow-up activities.

• Prepare aging and collection reports.

7. Customer Service Support

• Handle customer inquiries and complaints.

• Ensure timely resolution of service issues.

• Maintain strong customer relationships.

8. Sales Forecasting & Planning Support

• Assist in sales forecasting activities.

• Prepare sales data for management review.

• Support business planning and budgeting processes.

• T/A,Mobile bill,Over time allowance
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2