Assistant Project Officer (Resilience)

Job Description

Title: Assistant Project Officer (Resilience)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline, Bachelor of Social Science (BSS)

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ To implement the quality program on projects through ensuring an effective monitoring system.-50%
∎ Support and coordinate the preparatory activities of the project including office set up, participatory planning, selection of the locations, technical survey & beneficiaries’ selection.
∎ Prepare monthly work plan, break it down to daily/weekly work plan and ensure implementation of the same
∎ Build, motivate and lead a high-performing team consisting of project personnel, expert consultants, and service providers.
∎ Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources;
∎ Design projects implementation guideline and prepare project implementation plan (PIP) considering the proposal and local context to achieve set goals and objectives
∎ Supervise the beneficiary selection process and finalize the beneficiary list.
∎ Provide strategic direction, oversight & leadership to Project staff to manage the project.
∎ Hold overall responsibility for maintaining strict compliance with donor rules and regulations.
∎ Regularly follow-up the project activity, financial status, work progress.
∎ Prepare activity plan for project staff.
∎ Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Ensure a team environment through supporting project staff in the implementation of project activities and the establishment of high-quality performance targets, ensuring adherence to technical standards, best practices, and donor guidelines.
∎ Ensure that local purchase and expenditure are done as per Islamic Relief Bangladesh policy.
∎ Checking all bill vouchers within the team and forwarded to Finance officer for necessary action.
∎ Capacity Building initiatives for beneficiaries and project staff at the program level-15%
∎ Organize and conduct project orientation for new projects staff
∎ Participate and facilitate project-related awareness-raising events at the community level.
∎ Develop and conduct training and orientation relevant to Climate change, disaster resilience, resilient livelihood, and Community crisis issues
∎ Provided one to one coaching to staffs for understanding project goal and objectives
∎ Prepare a plan for RRAP implementation.
∎ Prepare a Project activity plan to complete the project in time
∎ Organized Inception meetings with different stakeholders.
∎ Prepare a plan for conduct FGD with the local community to get the primary beneficiary list.
∎ Organize and supervise the staff field movement to achieve the project goal in time.
∎ Ensure effective monitoring, evaluation, problem-solving, reporting, and documentation according to the project need-15%
∎ Ensure effective monitoring of the project activities.
∎ Review project-related crucial problems which are forwarded by the field staff and take the necessary step to resolve them on a priority basis.
∎ Prepare monthly, quarterly and final reports as per the program and project need.
∎ Provide progress reports to the supervisor.
∎ Meet the different reporting deadlines.
∎ Maintain proper documentation and take measures to preserve it and share it with the Humanitarian and Resilience Programme in time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Ensure the quality of project activities following with approved monitoring checklist.
∎ Assist to Team to conduct donor visits.
∎ Support for the Procurement of materials like requisition, quotation collection, etc.
∎ Monitor the working progress & ensure the quality of project activities & inform the line manager
∎ Demonstration of Resilience Livelihood model.
∎ Beneficiary selection and Promoting Resilience livelihood in Urban Area.
∎ Risk Reduction action plan Revise and Consulted RRAP prepared under DNCC area
∎ Urban Volunteer selection and Start Green Business.
∎ Monthly WDMC, CDMC meeting organized.
∎ Case study Prepare in DRR and CC Issues
∎ Responsible for all the Ward level activities including selection of Ward, Slum, safety planning, awareness sessions, mock drills, etc.
∎ Coordination with the City Corporation and conduct relevant activities such as arranging workshops, sessions, and monthly meetings.
∎ Conduct relevant activities such as arranging sessions, data collection, reporting, door-to-door coordination, event arrangement, etc.
∎ Ensure timely and quality implementation of the project activities.
∎ Ensure comprehensive and effective coordination and advocacy with different stockholders-10%
∎ Organize project inception meetings at different levels (Ward, city corporation).
∎ Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure smooth implementation of the project;
∎ Participate in the different meetings in (Cluster, NGO Coordination, etc.)
∎ Involve with relevant local administration and committees such as WDMC in the implementation of the project
∎ Work alongside staffs to build their capacity in program planning and design; program management; monitoring and evaluation
∎ Ensure transparent coordination mechanisms and regular information-sharing between IR Staffs.
∎ Attend Programme Review Meeting and coordinate with the other IRB staff based in Dhaka and others.
∎ Organize lesson learning workshops for further organizational development.
∎ Organize project exit meetings at the community level and with LGIs.
∎ Collect successful project completion letters from relevant authorities.
∎ Prepare and submit planning of the weekly activities to the line manager.
∎ Support to prepare donor reports.
∎ Prepare the monthly progress report
∎ Supervise and monitor each stage of the activities. Ensure that standards and instructions are given by the line manager, as well as Islamic Relief Bangladesh procedures,
∎ Involve DMC & other Project implementation teams for implementation of the project
∎ Propose some methodology, according to the proposal, and provide it with the experience and lessons learned from the other organizations.
∎ Functional the complaint response mechanism (CRM) and feedback system-5%
∎ Ensure CRM process at all stages of the project.
∎ Maintain continuous orientation of staffs on CRM process to Ensure complain log and register at project office level
∎ Ensure the visibility of the project in different stage and level
∎ Other Requirement-5%
∎ Facilitate donor/external visits and ensure that recommendation of visitors is addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of the projects.
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Perform any other duties assigned by Supervisor
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.

Additional Requirements:
∎ Experience in working with Program Development, Urban DRR & CC Interventions
∎ Must have expertise in Local language (Rohingya & Chittagong)
∎ Project Implementation Skills.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Self-development
∎ Problem-solving
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective, and good team player
∎ Staff Management
∎ Willing to adapt to IRW's norms and values
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali
∎ Person with disability are encouraged to apply

Salary: Tk. 38645 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 17 Apr 2021

Company Information:
∎ 7 Apr 2021
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programmes on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.


Category: NGO/Development

: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.