Job Description

Title: Assistant Project Officer (Child Rights)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Khulna (Rupsha)

Employment Status: Full-time

Educational Requirements:
∎ Master of Development Studies (MDS), Master of Social Science (MSS), Masters degree in any discipline

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Islamic Relief is implementing a Child Rights program in Bangladesh for both orphan & non-orphan vulnerable children through different interventions. We work to ensure a safe and child-friendly life for children and thus translate its vision into achievement following the United Nations Convention on the Rights of the Children (UNCRC). We administer various programs under this.
∎ One to One child sponsorship programme
∎ Focus and furnish family and a community-based model programme for orphan children
∎ Ensure sustainable livelihood support for orphan children`s families
∎ Provide essential healthcare to the families of orphan children
∎ Support 7000 orphan children across the country
∎ In 2019 our `ALO` model has rewarded the highly prestigious UK-based `BOND International Development Award` under the `innovation category`.

Job Responsibilities:
∎ Implementation & Management of Field Level Activities-40%
∎ Implement field activities as per project implementation/annual plan;
∎ Identify the entry points & supports for effective implementation to ensure expected achievement of overall results;
∎ Ensure the logistics in coordination with the local procurement committee and the quality of training/workshops/meetings/project-related events;
∎ Develop concept notes for various events;
∎ Select beneficiaries/project participants following the criteria mentioned in the orphan sponsorship policy;
∎ Provide technical support for collecting data of post-sponsored children and compiling the data for sharing;
∎ Ensure all requirements set by the programme manager for finalizing the agreement between the family of the selected orphan children and IR;
∎ Ensure the accuracy of bank account numbers of the new orphans and report to IRCO;
∎ Visit each orphan family at least once a year for collecting the well-being information of the sponsored child as well as observe how the project outcome is contributing in transformational changes in their lives at the community level;
∎ Ensure quality APRs within the deadline set by the program management and comply with the prescribed guidelines to the Al-yateem system;
∎ Conduct Self Help Group (SHG) assessment at least once a year;
∎ Monitor SHG savings process and the maintain Qard- al-Hasana;
∎ Ensure individual IGA planning for the families of all sponsored children;
∎ Send continuation & termination requests within timeline to program management on monthly basis;
∎ Ensure the regular update of sponsorship information in the Al-yateem system;
∎ Ensure the monitoring & follow-up of performance of all Child Clubs;
∎ Send guardian change request to program management timely with proper justification & rationale;
∎ Ensure orphan's assessment in every three years and preserve the necessary information at the respective orphan's file following the scoring format of IRW-prescribed guidelines
∎ Monitoring & evaluation, and Knowledge Management-15%
∎ Ensure day-to-day observation, monitoring, and follow-up of all field activities mentioned in the annual action plan and directed by the programme management;
∎ Conduct regular team meetings and share the knowledge & findings to ensure effective programme implementation;
∎ Assist the programme management and MEAL team to conduct research, study, data collection, and impact assessment as per (the MEAL) framework and ensure quality implementation ;
∎ Take the initiative to make the CRM (Complaint Response Mechanism) active and monitor regularly, and circulate other Govt. hotline services (i.e. 999, 333, 109);
∎ Conduct programme risks assessment and shares the mitigation strategy with programme management regularly;
∎ Manage various audits (external & internal) and queries from different agencies regarding respective field offices as per the organizational requirement;
∎ Financial Management-5%
∎ Manage project finance & budget (i.e. Bill, vouchers, PR, money requisition, cash advance, etc.) following organizational tools & system;
∎ Maintain oversight of grant disbursement to direct beneficiaries as well as other contractual aspects of the program, and provide the required support to ensure financial reports as per the requirement of programme management
∎ Staff Management & Capacity Building-10%
∎ Manage, supervise and support the field staff in conducting their assigned responsibilities as well as play a mentoring role as required;
∎ Ensure required capacity of respective field staffs in delivering qualitative output, and properly acknowledge their performance (annual performance appraisal, daily attendance, field movement register) at least bi-weekly;
∎ Identify learning & development need, and take the required action to fill the gaps/need in coordination with programme management and the HRM&D unit;
∎ Ensure proper action to make the staff accountable for their responsibilities as well as to IR
∎ Advocacy, Networking, and Communication-5%
∎ Represent IR to Govt. counterparts at the field level and play role in trust-building with key Govt. agencies as per the direction of programme management;
∎ Build networks and collaborate with local civil society movements for local-level advocacy initiatives in coordination with program management as well as external relation and communication department
∎ Reporting and Documentation-15%
∎ Take the lead to produce quality programme/project progress reports as per the requirements of donors & IR
∎ Prepare monthly/ quarterly/any other reports of OSP as required by line management;
∎ Collect the most significant case stories from the field and prepare a learning document;
∎ Check photos, drawings, greeting cards, etc. and translate if needed;
∎ Upload APRs (Annual Progress Reports) in the Al-yateem system;
∎ Maintain proper process documentation including files of sponsored children, event reports, visit reports, education reports, etc.
∎ Other Requirement-10%
∎ Maintain admin related activities
∎ Maintaining and supporting procurement related functions and process
∎ Undertaking record-keeping system/documentation in line with IRB record management guidelines.
∎ Regular Financial Monitoring and transition to ensure value for money.
∎ Facilitating external/internal audit;
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Participate in seasonal (Ramadan & Qurbani) & emergency response programs if required.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the line manager.

Additional Requirements:
∎ Experience in working with children, Child Rights, and Livelihoods related interventions
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
∎ Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Must have a Motorbike license & willing to travel to remote areas.
∎ Person with disability are encouraged to apply

Salary: Tk. 31793 - 33383 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR Policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 6 Aug 2022

Company Information:
∎ 24 Jul 2022
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details on Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, age, disability, class, caste, or religion.