Assistant Project Officer (Child Rights)

Job Description

Title: Assistant Project Officer (Child Rights)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 45 years

Job Location: Barguna (Amtali)

Salary: Tk. 35720 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Masters

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 45 years
• Only Male

Experience in working with

• Child rights/protection, Sponsorship, Education, Livelihood and related Projects

Essential:

• Project Implementation Skill.

• Social Mobilization Skill

• Facilitation Skill

• Coordination/Advocacy/Networking/Communication Skill

• Conflict Resolution

• Leadership

• Self -Development

• Problem Solving

• Ability to work under pressure and manage workload effectively

• Supportive, effective and good team player

• Willing to adapt to IRW’s norms and values

• Working knowledge/Proven Expertise of Microsoft Word/ Excel/Power Point/Adobe

• Photoshop/Illustrator/Basic Internet/Statistical Software/Database Management/ Basic Hardware &

• Software Installation/Troubleshooting etc

• Reading/Writing/Speaking/Listening for English & Bengali

• No serious illness

• Have a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh

Desirable:

• Reporting & Documentation

• Monitoring & Evaluation Skill

• Financial management

• Decision making

• Problem solving

• Planning, analytical and organizational skills

• Strategic Management

• Staff Management

Project/ Support function management & quality field implementation-50%

• Implement field activities as per project implementation/annual plan;
• Identify the entry points & supports for effective implementation to ensure expected achievement of overall results;
• Ensure the logistics in coordination with local procurement committee as well as the quality of trainings/workshops/meetings/project- related events;
• Develop concept notes for various events;
• Select beneficiary/project participant following the criteria mentioned in orphan sponsorship policy;
• Provide technical support for collecting data of post-sponsored children and compile those data for sharing;
• Ensure all requirements set by the program management for finalizing the agreement between the families of the selected orphan children and IR;
• Ensure the accuracy of bank account numbers of the newly selected orphan children and report to IRCO;
• Visit families of the sponsored childrenat least once in a year for collecting their wellbeing information as well as for observing impact of the project activities;
• Ensure quality APRs within deadline, complying with the guidelines of Alyateem system;
• Conduct Self Help Group (SHG) assessment at least once in a year;
• Monitor SHG savings, recovery and Qard- al-Hasana disbursement;
• Ensure individual IGA planning for the families of sponsored children;
• Send continuation & termination requests within timeline on monthly basis;
• Ensure the regular update of sponsorship information on Alyateem system;
• Ensure the monitoring & follow-up of performance of all Child Clubs;
• Send guardian-changing request showing proper justification & rationale;
• Ensure assessment of sponsored children in every three years and preserve necessary information at respective file following IRW guidelines & scoring format
• Arrange like skill training for the sponsored children/families;
• Arrange skill development training for Income Generation activities;
• Conduct leadership, group management/dynamics and financial management training for SHG leaders;

Monitoring & Evaluation, and Knowledge Management-15%

• Ensure day-to-day observation, monitoring and follow-up of all field activities mentioned in the annual action plan and directed by the program management;
• Conduct regular team meetings and share knowledge & findings for effective program implementation;
• Assist the program management and MEAL team to conduct research, study, data collection and impact assessment as per (MEAL) framework;
• Take initiatives to keep the CRM (Complaint Response Mechanism) functional as well as circulate relevant Govt. hotline services (i.e. 999, 333, 109), and monitor those regularly;
• Conduct program risks assessment and share the mitigation strategy on a regular basis;
• Manage various (external & internal) audits and queries from different agencies as per the organizational requirement
• Advocacy, Networking and Communication-10%
• Represent IR to Govt. counterparts at field level and play role in trust-building with key Govt. agencies as per the direction of program management;
• Build networks and collaborate with local civil society movements for local level advocacy initiatives in coordination with program management as well as External Relations and Communication department

Reporting and Documentation-15%

• Take lead to produce quality program/project reports as per the requirements of donors & IR;
• Prepare monthly/ quarterly/any other reports as required by line management;
• Collect significant case stories and document learnings;
• Check photos, drawings, greeting cards, etc. and translate those, if needed;
• Upload APRs (Annual Progress Reports) on Alyateem system;
• Maintain proper process documentation including files of sponsored children, event reports, visit reports, education reports, etc.

Financial Management-05%

• Manage project finance & budget (i.e. Bill, vouchers, PR, money requisition, cash advance, etc.) following organizational tools & system;
• Maintain oversight of grant disbursement as well as other contractual aspects of the program, and provide required support to ensure financial reports as per the requirement of program management

Others-5%

• Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
• Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
• Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
• Support in the procurement of materials like requisition, follow-up, etc.
• Take initiatives to ensure the security of project staff and participants during the intervention.
• Willing and able to travel frequently for extended periods and to remote areas of the projects.
• Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
• Perform any other duties assigned by the supervisor.

• Mobile bill,Tour allowance,Weekly 2 holidays,Insurance,Provident fund,Gratuity
• Festival Bonus: 1

• Other benefits will be provided as per organizational HR Policy