Job Description

Title: Assistant Project Officer (Child Rights)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Khulna (Rupsha)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline

Experience Requirements:
∎ At least 4 year(s)

Job Responsibilities:
∎ Implementation & Management of Field Level Activities-30%
∎ Implement field activities as per project implementation/annual plan;
∎ Identify the entry points & supports for effective implementation to ensure expected achievement of overall results;
∎ Ensure the logistics in coordination with local procurement committee as well as the quality of trainings/workshops/meetings/project- related events;
∎ Develop concept notes for various events;
∎ Select beneficiary/project participant following the criteria mentioned in orphan sponsorship policy;
∎ Provide technical support for collecting data of post-sponsored children and compile those data for sharing;
∎ Ensure all requirements set by the program management for finalizing the agreement between the families of the selected orphan children and IR;
∎ Ensure the accuracy of bank account numbers of the newly selected orphan children and report to IRCO;
∎ Visit families of the sponsored children at least once in a year for collecting their wellbeing information as well as for observing impact of the project activities;
∎ Ensure quality APRs within deadline, complying with the guidelines of Alyateem system;
∎ Conduct Self Help Group (SHG) assessment at least once in a year;
∎ Monitor SHG savings, recovery and Qard- al-Hasana disbursement;
∎ Ensure individual IGA planning for the families of sponsored children;
∎ Send continuation & termination requests within timeline on monthly basis;
∎ Ensure the regular update of sponsorship information on Alyateem system;
∎ Ensure the monitoring & follow-up of performance of all Child Clubs;
∎ Send guardian-changing request showing proper justification & rationale;
∎ Ensure assessment of sponsored children in every three years and preserve necessary information at respective file following IRW guidelines & scoring format
∎ Monitoring & Evaluation, and Knowledge Management-15%
∎ Ensure day-to-day observation, monitoring and follow-up of all field activities mentioned in the annual action plan and directed by the program management;
∎ Conduct regular team meetings and share knowledge & findings for effective program implementation;
∎ Assist the program management and MEAL team to conduct research, study, data collection and impact assessment as per (MEAL) framework;
∎ Take initiatives to keep the CRM (Complaint Response Mechanism) functional as well as circulate relevant Govt. hotline services (i.e. 999, 333, 109), and monitor those regularly;
∎ Conduct program risks assessment and share the mitigation strategy on a regular basis;
∎ Manage various (external & internal) audits and queries from different agencies as per the organizational requirement
∎ Financial Management-10%
∎ Manage project finance & budget (i.e. Bill, vouchers, PR, money requisition, cash advance, etc.) following organizational tools & system;
∎ Maintain oversight of grant disbursement as well as other contractual aspects of the program, and provide the required support to ensure financial reports as per the requirement of program management
∎ Staff Management & Capacity Building-10%
∎ Manage, supervise and support respective field staff in conducting their assigned responsibilities as well as play a mentoring role;
∎ Ensure required capacity of the staff in delivering qualitative output, and properly acknowledge their performance (annual performance appraisal, daily attendance, field movement register) at least bi-weekly;
∎ Identify learning & development needs, and take the required action to fill the gaps/needs in coordination with program management and HRM&D unit;
∎ Ensure proper action & PMS to make the staff accountable for their responsibilities.
∎ Advocacy, Networking and Communication-10%
∎ Represent IR to Govt. counterparts at the field level and play role in trust-building with key Govt. agencies as per the direction of program management;
∎ Build networks and collaborate with local civil society movements for local-level advocacy initiatives in coordination with program management as well as the External Relations and Communication department.
∎ Reporting and Documentation-20%
∎ Take lead to produce quality program/project reports as per the requirements of donors & IR;
∎ Prepare monthly/ quarterly/any other reports as required by line management;
∎ Collect significant case stories and document learnings;
∎ Check photos, drawings, greeting cards, etc. and translate those, if needed;
∎ Upload APRs (Annual Progress Reports) on the Alyateem system;
∎ Maintain proper process documentation including files of sponsored children, event reports, visit reports, education reports, etc.
∎ Others-5%
∎ Manage and ensure the integration & compliance of IR policies as well as codes, good practices, and frameworks of other relevant sectors - administrative, health, safety & security, etc. - at the field level;
∎ Contribute to other project activities and any other tasks as required by program management
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program's goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.

Additional Requirements:
∎ Age at most 40 years
∎ Experience in working with Children, Orphan Sponsorship,
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Person with disability are encouraged to apply

Salary: Tk. 33383 (Monthly)

Compensation & Other Benefits:
∎ Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Feb 2023

Company Information:
∎ 6 Feb 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.