Job Description

Title: Assistant Program Officer-Technical

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: at most 40 years

Location: Dhaka (Baridhara)

Maximum Salary: Tk. 39381 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 16 Feb 2024

Education:
∎ Bachelor in Engineering (BEngg) in Environmental Science, Bachelor of Science (BSc) in Civil Engineering
∎ Post graduate degree in disaster management & Development studies will get preference.

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Experience in working in WASH, Shelter, leadership, disaster management, climate change, waste management etc. will be considered as an added advantage.
∎ Project Implementation Skill.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Self-development
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Willing to adapt to IRW’s norms and values.
∎ Working knowledge of AutoCAD2D and 3D, Microsoft Word/ Excel/Power Point.
∎ Essential Competencies:

Responsibilities & Context:
∎ Provide support in developing project proposals, particularly in addressing technical issues.
∎ Create project budgets for various interventions in humanitarian and resilience programs.
∎ Assist in preparing Bill of Quantities (BoQ) and designing various technical interventions.
∎ Develop technical specifications for project interventions, adhering to different standards and guidelines.
∎ Conduct assessments to identify needs and gaps in WASH, Shelter, and Emergency response and recovery efforts.
∎ Ensure the quality and standards of WASH/emergency relief/recovery/rehabilitation interventions at every project level.
∎ Visit different project areas to ensure project goals and impacts are achieved.
∎ Prepare, evaluate, and process bills from vendors and contractors.
∎ Conduct market assessments for technical interventions.
∎ Maintain emergency stockpiling and ensure an effective and efficient humanitarian response.
∎ Align with the organizational strategic objectives and goals.
∎ Assist the Supervisor in developing the Project Implementation Plan (PIP), considering proposals and the local context to achieve goals and objectives.
∎ Assist the Supervisor in project management, oversee the budget, conduct monthly expenditure analysis, and prepare reports and fund requirements.
∎ Assist to maintaining strict compliance with donor rules and regulations.
∎ Participate in different needs assessments, impact evaluations, post-distribution monitoring (PDM), and planned activities such as workshops and meetings.
∎ Ensure coordination and cooperation among team members to uphold organizational reputation.
∎ Facilitate community mobilization and engagement through an effective community engagement plan for all staff within IR guidelines and compliances.
∎ Monitor the working progress and ensure the quality of project activities and materials, and inform the Project Focal/Supervisor.
∎ Establish and maintain a complaint log and register at the project level.
∎ Practice and promote SPHERE and Core Humanitarian Standard (CHS) throughout the project.
∎ Provide support in organizing orientation sessions for newly recruited project staff.
∎ Conduct basic skill development training for project participants on various topics such as the repair and maintenance of WASH interventions, shelter, health & hygiene promotion, etc.
∎ Participate in and facilitate weekly and monthly awareness-raising and feedback sessions related to project activities, such as courtyard meetings at the community level.
∎ Orient key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and Gender Sensitivity issues in relation to project activities.
∎ Organize simulations, training sessions, and workshops in different sectors for internal and external stakeholders.
∎ Prepare high-quality weekly, monthly, and annual reports, project proposals, develop concept notes, and produce draft external narrative donor reports, ensuring accurate financial reporting.
∎ Consolidate progress reports from different projects and share them with the Technical Coordinator and Program Manager.
∎ Regularly update the on-track system.
∎ Ensure organizational visibility at different stages.
∎ Prepare, approve, organize, and maintain all project-related documents, ensuring timely submission to the Humanitarian & Resilience Programme department.
∎ Assist in archiving project documents (both hard copy and electronic copy) following IR guidelines.
∎ Share relevant information with the knowledge management team to contribute to project development.
∎ Organize the project inception meeting involving stakeholders at different levels.
∎ Manage the team at the field level, either on-site or remotely depending on access.
∎ Represent Islamic Relief Bangladesh in coordination meetings at different cluster and network.
∎ Coordinate the project to be managed within the agreed time, cost, and quality constraints to ensure delivery of the agreed outputs and/or benefits.
∎ Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure the smooth implementation of the project.
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ It is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Proposal Development, documentation, and knowledge management- 5%
∎ Provide support in developing project proposals, particularly in addressing technical issues.
∎ Create project budgets for various interventions in humanitarian and resilience programs.
∎ Technical Support & Activities-35%
∎ Assist in preparing Bill of Quantities (BoQ) and designing various technical interventions.
∎ Develop technical specifications for project interventions, adhering to different standards and guidelines.
∎ Conduct assessments to identify needs and gaps in WASH, Shelter, and Emergency response and recovery efforts.
∎ Ensure the quality and standards of WASH/emergency relief/recovery/rehabilitation interventions at every project level.
∎ Visit different project areas to ensure project goals and impacts are achieved.
∎ Prepare, evaluate, and process bills from vendors and contractors.
∎ Conduct market assessments for technical interventions.
∎ Maintain emergency stockpiling and ensure an effective and efficient humanitarian response.
∎ Ensure quality implementation and effective monitoring of the project in target location/s- 15%
∎ Align with the organizational strategic objectives and goals.
∎ Assist the Supervisor in developing the Project Implementation Plan (PIP), considering proposals and the local context to achieve goals and objectives.
∎ Assist the Supervisor in project management, oversee the budget, conduct monthly expenditure analysis, and prepare reports and fund requirements.
∎ Assist to maintaining strict compliance with donor rules and regulations.
∎ Participate in different needs assessments, impact evaluations, post-distribution monitoring (PDM), and planned activities such as workshops and meetings.
∎ Ensure coordination and cooperation among team members to uphold organizational reputation.
∎ Facilitate community mobilization and engagement through an effective community engagement plan for all staff within IR guidelines and compliances.
∎ Monitor the working progress and ensure the quality of project activities and materials, and inform the Project Focal/Supervisor.
∎ Establish and maintain a complaint log and register at the project level.
∎ Practice and promote SPHERE and Core Humanitarian Standard (CHS) throughout the project.
∎ Capacity building initiatives for project participants, key stakeholders, and project staff at program level- 10%
∎ Provide support in organizing orientation sessions for newly recruited project staff.
∎ Conduct basic skill development training for project participants on various topics such as the repair and maintenance of WASH interventions, shelter, health & hygiene promotion, etc.
∎ Participate in and facilitate weekly and monthly awareness-raising and feedback sessions related to project activities, such as courtyard meetings at the community level.
∎ Orient key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and Gender Sensitivity issues in relation to project activities.
∎ Organize simulations, training sessions, and workshops in different sectors for internal and external stakeholders.
∎ Ensure effective reporting, appropriate archiving, and visibility according to the project need- 15%
∎ Prepare high-quality weekly, monthly, and annual reports, project proposals, develop concept notes, and produce draft external narrative donor reports, ensuring accurate financial reporting.
∎ Consolidate progress reports from different projects and share them with the Technical Coordinator and Program Manager.
∎ Regularly update the on-track system.
∎ Ensure organizational visibility at different stages.
∎ Prepare, approve, organize, and maintain all project-related documents, ensuring timely submission to the Humanitarian & Resilience Programme department.
∎ Assist in archiving project documents (both hard copy and electronic copy) following IR guidelines.
∎ Share relevant information with the knowledge management team to contribute to project development.
∎ Ensures comprehensive and effective communication, coordination, and advocacy with different stakeholders-15%
∎ Organize the project inception meeting involving stakeholders at different levels.
∎ Manage the team at the field level, either on-site or remotely depending on access.
∎ Represent Islamic Relief Bangladesh in coordination meetings at different cluster and network.
∎ Coordinate the project to be managed within the agreed time, cost, and quality constraints to ensure delivery of the agreed outputs and/or benefits.
∎ Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure the smooth implementation of the project.
∎ Other Requirements- 5%
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ It is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.

Compensation & Other Benefits:
∎ Weekly 2 holidays, Provident fund, Insurance, Mobile bill, Gratuity, Tour allowance
∎ Festival Bonus: 1
∎ Other benefits will be provided as per the organizational HR policy.
∎ Other benefits will be provided as per the organizational HR policy.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Baridhara)

Read Before Apply: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal-opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.

Apply Procedure:

Hard Copy:
∎ If the candidates feel that their qualifications, exposure, and experience match our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please download the Application Form from our official website (islamicrelief.org.bd) and send the filled form to recruits@islamicrelief-bd.org on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Only shortlisted candidates will be contacted for the further selection process.

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Application Deadline: 29 Feb 2024

Category: NGO/Development