Assistant Procurement Officer

Job Description

Title: Assistant Procurement Officer

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: at most 40 years

Location: Dhaka (Baridhara)

Maximum Salary: Tk. 35720 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 14 Aug 2024

Education:
∎ Master of Commerce (MCom), Executive Master of Business Administration (EMBA), Master of Social Science (MSS), Master of Business Administration (MBA)

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Communication Skill
∎ Self-development
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Loyal to organization with keen sense of responsibility
∎ Respect Islamic/social norms, values and principles and practices personally and professionally.
∎ Dynamic and Prompt
∎ Honest and Hard ( smart) workingIT Skill: Proven Expertise of Microsoft Word/ ExcelDesirable:
∎ Decision Making skill
∎ Experience in working in: Purchasing, Procurement & Logistics, Supply Chain Management. Expertise in MS XL essential.
∎ Essential:
∎ Communication Skill
∎ Self-development
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Loyal to organization with keen sense of responsibility
∎ Respect Islamic/social norms, values and principles and practices personally and professionally.
∎ Dynamic and Prompt
∎ Honest and Hard ( smart) working
∎ IT Skill: Proven Expertise of Microsoft Word/ Excel
∎ Desirable:
∎ Decision Making skill

Responsibilities & Context:
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRWB) under the supervision and guidance of Sr Procurement Officer.
∎ To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Sr Procurement Officer.
∎ To assist the Sr Procurement Officer for modifying, reviewing and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRWB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.Procurement functional works-70%
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
∎ Contract Management;follow up the vendors until the goods/services are duly delivered.
∎ To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ Todevelop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Sr Procurement Officer.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
∎ The Asst Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
∎ To perform any other duties and activities as and when required by the management.Procurement ancillary works-10%
∎ To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related with procurement.
∎ To be responsible to visit different field of IRWB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendor sand update the supplier enlisted documentOthers as and when assigned by the management-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Support to Implementation of the Emergency projects as per IRCO requirements.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and another essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project resources, staff and participants during the intervention.
∎ Ensure required logistics are in placed timely.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor.
∎ Procurement Background and structural works- 15%
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRWB) under the supervision and guidance of Sr Procurement Officer.
∎ To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Sr Procurement Officer.
∎ To assist the Sr Procurement Officer for modifying, reviewing and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRWB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.
∎ Procurement functional works-70%
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
∎ Contract Management;follow up the vendors until the goods/services are duly delivered.
∎ To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ Todevelop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Sr Procurement Officer.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
∎ The Asst Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
∎ To perform any other duties and activities as and when required by the management.
∎ Procurement ancillary works-10%
∎ To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related with procurement.
∎ To be responsible to visit different field of IRWB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendor sand update the supplier enlisted document
∎ Others as and when assigned by the management-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Support to Implementation of the Emergency projects as per IRCO requirements.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and another essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project resources, staff and participants during the intervention.
∎ Ensure required logistics are in placed timely.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR Policy

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Female

Job Location: Dhaka (Baridhara)

Read Before Apply:

Our official website (islamicrelief.org.bd).

Only Female Candidates are preferred to apply.

Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Application Deadline: 26 Aug 2024

Category: NGO/Development