Assistant Procurement Officer
Job Description
Title: Assistant Procurement Officer
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Master of Business Administration (MBA) in Management, Operational Management, Masters degree in any discipline
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRB) under the supervision and guidance of the Procurement Coordinator.
∎ To assist management in developing short and long-term procurement plans and responsible to implement the plan accordingly under the supervision and guidance of the Procurement Coordinator.
∎ To assist the procurement Coordinator in modifying, reviewing, and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintaining all documents and files related to all procurement of IRB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statements for getting approval from Procurement Committee (PC).
∎ Contract Management; follow up with the vendors until the goods/services are duly delivered.
∎ To be responsible for the monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ To develop bidding documents, an invitation to bids, bid receiving and evaluation, and prepare a contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contracts and agreements with the selected bidders under the supervision of the Procurement Coordinator.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to the designated department for the payment process.
∎ To ensure that sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related to procurement.
∎ To be responsible to visit the different fields of IRWB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents, and vendors and update the supplier enlisted document,
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of the projects.
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Propose some methodology, according to the proposal, and provide it with the experience and lessons learned from the other organizations.
∎ Perform any other duties assigned by Supervisor
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, HR Code of conduct & PSEA Policy and respond accordingly as and when required
Additional Requirements:
∎ Minimum Three Years relevant experience in International or national NGOs.
∎ Experience in working with Procurement Department under Humanitarian development context.
∎ Advanced quantitative analytical skills
∎ Excellent communication skills
∎ Report writing skills
∎ Must be comfortable in a nonprofit or small office work environment
∎ Strong written and verbal communication skills
∎ Good networking and relationship management skills
∎ Ability to work collaboratively and think strategically
∎ Able to work effectively both as a team and independently
∎ Financial Management Skill.
∎ Ability to Manage Stress.
∎ Proven expertise and knowledge of Microsoft Word, Excel and Power Point, etc.
∎ Excellent spoken and written English language skills is essential.
∎ Willing to adapt to IRW's norms and values
∎ Supportive, effective and good team player
∎ Planning and organizational skills.
∎ Advocacy skills
∎ Problem Solving skill
∎ Staff management skill
∎ Leadership skill
∎ Flexible and patient.
∎ Sympathetic towards vision, mission and values of Islamic Relief
∎ Having a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh
∎ Person with disability are encouraged to apply
Salary: Tk. 33383 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other Benefits will be provided as per Organizational HR Policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 17 Mar 2022
Company Information:
∎ 10 Mar 2022
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.
