Assistant Officer - Support

Job Description

Title: Assistant Officer - Support

Company Name: Muslim Hands International

Vacancy: 1

Age: At most 35 years

Job Location: Dhaka (Uttar Khan)

Salary: Tk. 20000 - 20000 (Monthly)

Experience:

• At least 1 years

• Bachelor of Commerce (BCom) in Accounting

• Bachelor’s degree in Accounting/Finance/Management or a related field

• At least 1 years

• Age At most 35 years

• Education and Other Qualification:
• At least 1 year experience in relevant field
• Skilled in MS Office (Word, Excel, PPT)
• Additional Requirements:
• Age not exceeding 35 years.
• Proficiency in accounting software (e.g., QuickBooks, Sage) will be an added advantage.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Basic understanding of accounting principles and practices.
• Effective communication skills with the ability to collaborate with colleagues and stakeholders.
• Prior experience in accounting or finance within a non-profit organization or educational institution is preferred.

Job Location: Muslim Hands Model School, Uttarkhan, Dhaka

Reporting to: Principal

Contract Type: Contractual

Length of Contract: 1 year (Possibility of extension)

Job Summary:

Muslim Hands is a UK-registered international relief and development non-governmental organization (NGO), established in 1993 in response to the Bosnian crisis. Over the years, it has evolved into a global humanitarian agency, delivering emergency aid and long-term development programs in over 32 countries worldwide.

Muslim Hands has been operating in Bangladesh since 1995, with a focus on improving the lives of vulnerable communities through impactful interventions in the areas of Education, Health, Food Security, Livelihoods, Shelter, WASH (Water, Sanitation and Hygiene), Religious Infrastructure, and Emergency Relief.

Muslim Hands Model School, Dhaka—a key initiative under our Education Programme—is currently inviting applications for the position of Assistant – Finance & Administration. We are seeking a committed, detail-oriented, and compassionate individual to join our academic team. The selected candidate will play a crucial role in supporting the school’s financial management and administrative operations, ensuring efficiency, accuracy, and compliance with organizational standards

Duties & Responsibilities:

• Finance: (40%)
• Maintain petty cash of MHM school in effective manner
• Maintain day to day financial records in accurate and effective manner
• Proper documentation of all supporting documents for any financial transaction including Invoices, Receipts, Challan, Purchase order, Purchase Requisition etc. as per MHIB policy
• Prepare and execute timely payments to vendors and service providers (as applicable)
• Prepare monthly fund request following approve budget
• Prepare Bank reconciliation on monthly basis
• Prepare regular Cash book summary in prescribe format of MHIB
• Collect tuition fees and maintain proper documentation and records.
• Prepare payroll for school staff and teacher and ensure the accuracy
• Help implement and maintain internal financial controls to safeguard transactions and assets.
• Administration: (30%)
• Maintain fixed asset register and ensure it is regularly updated as per.
• Assist in the daily administrative operations of the school, ensuring a smooth and efficient working environment.
• Maintain and update employee attendance records regularly.
• Maintain accurate records of school assets and ensure periodic updates and physical verification.
• Assist in organizing school meetings, preparing minutes, and maintaining records of administrative decisions.
• Ensure the proper filing of administrative and financial documents, both in hard and soft formats.
• Coordinate with the Country Office on administrative matters as required.
• Support the school management in implementing office protocols, policies, and procedures.
• Provide logistical support for events, meetings, and school functions.
• Carry out any other administrative duties assigned by the Manager – Finance & Admin or the Head of School
• Procurement: (30%)
• Support in procurement as per requirement of school following organizational policy & procedures
• Able to preapre purchase orders, contracts, and agreements
• Liaise with vendors and service providers for collecting bills, challans, and other relevant documents, ensuring proper documentation.
• Ensure timely and accurate delivery of goods and services
• Gender Equality Commitments
• MHI Foster an environment that supports values of women and men, and equal access to information and provide a work environment where women and men must be evaluated and promoted based on their skills and performance. We respect beneficiaries' women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status and value and respect all cultures.
• Safeguarding Commitments
• The appointee must perform his/her duties in accordance with the Muslim Hands International Code of Conduct and Safeguarding Policy and remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.