Assistant Manager (SCM- Foreign Procurement )

Job Description

Title: Assistant Manager (SCM- Foreign Procurement )

Company Name: Salma Group

Vacancy: --

Age: 30 to 35 years

Job Location: Dhaka

Salary: Tk. 40000 - 55000 (Monthly)

Experience:

• 8 to 10 years
• The applicants should have experience in the following business area(s): Textile, Group of Companies, Spinning

• Master of Business Administration (MBA) in Any discipline

• 8 to 10 years
• The applicants should have experience in the following business area(s): Textile, Group of Companies, Spinning

• Age 30 to 35 years
• Only Male

Import, International Trade, and Commercial Operations, preferably in the spinning or textile industry. Excellent verbal and written communication skills in English.

Import & Commercial Operations
Process imports transactions from purchase order/proforma invoice to final delivery.
Prepare, submit, and follow up on Letters of Credit (LCs), amendments, shipping documents, and import-related banking formalities. Ensure timely processing of import documentation to avoid shipment or clearance delays.

* Supplier & International Communication
Communicate effectively with overseas suppliers of raw materials, textile machinery, spare parts, and chemicals.
Coordinate shipment schedules, negotiate delivery timelines, and resolve commercial or logistics-related issues.

* Procurement Coordination
Work closely with the Procurement Department to place import orders and monitor supplier performance.
Coordinate import schedules based on production requirements and procurement plans.

* Banking & Financial Management
Maintain regular communication with banks regarding LC opening, amendments, document negotiation, payments, and foreign exchange transactions. Ensure compliance with various import payment methods, including Sight, Usance, and UPAS LCs. Process supplier payments accurately and within agreed contractual terms.

* Import Permit & Regulatory Compliance
Obtain Import Permits (IPs) and ensure all regulatory approvals are completed before opening each L/C.
Ensure full compliance with customs regulations, import policies, Bangladesh Bank guidelines, and other statutory requirements. Verify HS Codes, customs duties, tariffs, VAT, and applicable taxes.

* Insurance Management
Arrange marine insurance coverage for imported consignments. Ensure adequate protection against transit risks, including theft, damage, or loss.

* Import/Export Documentation
Prepare and check all import/export-related documents, including: Purchase Orders, Proforma Invoices, Letters of Credit, Shipping Documents, Insurance Documents, Customs Clearance Documents, Bond and Undertaking Records, and monitor shipment progress until successful customs clearance and factory delivery.

* Logistics & Customs Coordination
Coordinate with shipping lines, freight forwarders, C&F agents, transport companies, depots, customs authorities, and port officials.
Ensure timely customs clearance and transportation of imported goods to factory premises. Minimize demurrage, detention, port storage charges, and other avoidable logistics costs. Resolve customs, logistics, or shipping-related issues to minimize delays and additional costs.

* Knowledge of ERP & HR Software
Enter Contract, Requisitions, PO, PI, LC Application, and Supplier information into the ERP system. Record shipment information, including ETA, Bill of Lading, Container details, and Customs Clearance status into ERP. Capable of submitting all parties’ bills into ERP. Follow up on pending approvals, incomplete transactions, and system-generated workflow alerts until completion. Ensure data accuracy, completeness, and compliance with company policies.

Submit workflow approvals for leave, attendance corrections, and expense claims, etc. Enable the maintenance of accurate data in HR software related to employee workflows. Track training nominations, performance appraisal forms, and employee confirmations through the HR system. Ensure timely completion of approval workflows and coordinate with the HR Department when required.

* Quality Assurance
Coordinate with suppliers to maintain quality and after in-house check with the Quality Control Department to ensure imported materials conform to contractual specifications. Follow up inspection reports and address quality discrepancies with suppliers.

* Inventory & Stock Monitoring
Monitor inventory levels of imported raw materials to ensure uninterrupted production. Coordinate with production and warehouse teams for effective inventory planning.

* Budgeting & Cost Control
Manage import budgets and monitor import/export-related expenditures. Analyze freight, insurance, customs duties, tariffs, handling charges, and other logistics costs. Identify opportunities for cost optimization through supplier negotiation and efficient logistics planning.

* Internal Coordination
Liaise with Production, Finance, Accounts, Marketing, Warehouse, and Management to ensure smooth execution of import activities. Align import schedules with production plans and financial requirements.

* Supplier Meetings & Negotiation
Participate in meetings with international suppliers to negotiate commercial terms, shipment schedules, quality issues, and dispute resolutions. Build and maintain long-term business relationships with suppliers.

* Issue Resolution & Claim Management
Resolve shipment delays, discrepancies, in-time shipping documents at the bank's counter, customs issues, avoid demurrage & extra taxation, quality complaints, and damaged cargo cases. File and follow up on insurance claims, shortage claims, and supplier claims for damaged goods, inferior quality, or contractual discrepancies until settlement.

* Accounts & Record Management
Maintain complete records of import transactions, customs bonds, undertakings, import permits, and shipping documents.
Process supplier invoices, service provider bills, and other import-related payments. Systematic documentation and filing with company policies and audit requirements.

* Reporting
Prepare periodic MIS and management reports covering:
Shipment Status, L/C Status, Import Costs, Inventory Position, Pending Shipments, Claims Status, Import Permit Status, Logistics Performance.
Submit timely reports to management to support operational and strategic decision-making.