Assistant Information Management Officer

Job Description

Title: Assistant Information Management Officer

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Social Science (BSS), Bachelor of Science (BSc) in Statistics, Bachelor degree in any discipline

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Islamic Relief provides lifesaving humanitarian assistance to the FDMNs as they lack access to the basic needs of life. Since the beginning of the influx, Islamic Relief has been working with Bangladesh Government and other implementing partners to support FDMNs living in Cox’s Bazar. We ensure food and non- food items for FDMNs living in Bhashanchar. We improve the safety and well- being of FDMNs by
∎ Providing monthly food ration
∎ Providing water and sanitation
∎ Constructing wash blocks
∎ Installing tube-wells
∎ Distributing Ramadan food packs, Eid gifts, and Qurbani meat
∎ Providing non-food items like LPG, hygiene kits, and winter clothes to the families both in Cox’s Bazar and Bhashan Char.

Job Responsibilities:
∎ Database management includes customizing the database per sector/cluster needs and organizational requirements (50%)
∎ Activities:
∎ Contributing to applying various Standards and Record-Keeping Policies, including but not limited to the application of data standards, project documentation standards, and document management conventions.
∎ Integrating, archiving, and extracting large datasets for cross-referencing and statistical analysis, designing workflows and data collection models where necessary;
∎ Supporting and participating in analytical work by processing data and information in a suitable format;
∎ Writing data queries for analytical purposes using SQL;
∎ Maintaining a close working relationship with Information Management counterparts in partner agencies and organizations;
∎ Liaising with the camp information management officer, site management agencies, and field team to ensure that database development, data entry, and data extraction methods provide optimum functionality and usability to stakeholders.
∎ Conducting regular training for sector/cluster members and working closely with the IM focal points making sure that the process of data entry is going smoothly;
∎ Working with the field team, and SMSD team to produce reports, maps, and charts from the data;
∎ Promoting the adoption of Information Management tools and techniques.
∎ Together with the other relevant staff of the Office, developing and implementing a dissemination strategy for all information products (e.g. reports, data, maps) through, for example, hard copy, standalone executable programmes, CD-ROMs, and websites;
∎ Promoting the collection of baseline data and indicators;
∎ Assist in identifying suitable sites for WASH & Shelter activity implementation.
∎ Proven experience with the KoBo Toolbox application and data analysis for preparing reports and documentation.
∎ Collect referrals from site management agencies and deliver them to the program team.
∎ Prepare camp-wise reports and provide respective agencies, SMSD, CiC, ISCG, WASH, and Shelter sectors as well as internal communication.
∎ To collect various eligible lists for distributing NFI & Hygiene kits
∎ Conduct a door-to-door survey to finalize beneficiaries.
∎ Supervise the beneficiary’s identification as per fixed selection criteria and by the methodology fixed by IR.
∎ Finalize the beneficiary by ensuring endorsement and validation from relevant authorities.
∎ Prepare a beneficiary list, Muster roll, etc.
∎ Do effective and appropriate networking and coordination with different stakeholders (25%)
∎ Activities:
∎ Assist in organizing inception meetings at different levels.
∎ To Participate in various coordination meeting as WASH & Shelter sector meetings, CiC coordination meetings
∎ Organize various working relationship-building orientations and training.
∎ Linkages with government officials, DPHE, CICs, CMOs, UN agencies, and NGOs.
∎ Formulation of the project implementation committee.
∎ Communication and collaboration with SMSD, CMO, focal agencies
∎ Coordination & networking with key stakeholders.
∎ Participate in various personal development training, orientation, and workshop.
∎ Project Reporting and Documentation (15%)
∎ Activities:
∎ Provide monthly activity reports to SMSD, CMO, sector, and other agencies.
∎ Collect completion reports according to requirements.
∎ Provide the necessary documentation to WASH focal points, agencies, etc.
∎ Prepare and submit a plan of the weekly activities to the line manager:
∎ Report back any problems and constraints encountered during the activities and suggest operational solutions.
∎ Support for the Procurement of materials like requisition, quotation collection, etc.
∎ Others (10%)
∎ Activities:
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor

Additional Requirements:
∎ Age at most 35 years
∎ Experience in working with: Knowledge management, MEAL, MIS
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Person with disability are encouraged to apply

Salary: Tk. 36805 (Monthly)

Compensation & Other Benefits:
∎ Tour allowance, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR policy

Job Source: Online Job Posting.

Application Deadline: 27 Jan 2023

Company Information:
∎ 15 Jan 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web :
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Category: NGO/Development

: For more details on Job information, Please download the job description from our official website ( Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.


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