Assistant Company Secretary

Job Description

Title: Assistant Company Secretary

Company Name: Omicon Group

Vacancy: 1

Age: 30 to 45 years

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 4 to 8 years
• The applicants should have experience in the following business area(s): Design/Printing/Publishing, Software Company, Newspaper/Magazine, Agro based firms (incl. Agro Processing/Seed/GM), Real Estate, Group of Companies

• Bachelor/Honors

• 4 to 8 years
• The applicants should have experience in the following business area(s): Design/Printing/Publishing, Software Company, Newspaper/Magazine, Agro based firms (incl. Agro Processing/Seed/GM), Real Estate, Group of Companies

• Age 30 to 45 years

• Assist the Company Secretary in managing all company secretarial and corporate governance matters.

• Coordinate and support the preparation, scheduling, and conduct of Board Meetings, Board Committee Meetings, Annual General Meetings (AGM), Extraordinary General Meetings (EGM) and other statutory meetings.

• Prepare agendas, notices, meeting papers, minutes, resolutions, and action-point trackers.

• Maintain accurate and up-to-date statutory registers, corporate records, minutes books, share records, and other secretarial documents.

• Assist in preparation and submission of statutory returns, forms, disclosures, and regulatory filings with relevant authorities.

• Ensure timely compliance with applicable provisions of the Companies Act, securities/capital market regulations, and other relevant laws and regulations.

• Assist with incorporation, alteration, restructuring, changes in directors/shareholders, share transfers, allotments, capital changes, and other corporate actions.

• Support the Company Secretary in maintaining records relating to directors, shareholders, beneficial ownership, related-party transactions, and other governance matters.

• Monitor statutory and regulatory compliance calendars and ensure timely completion of required filings and submissions.

• Assist in drafting and reviewing Board resolutions, shareholder resolutions, notices, certificates, correspondence, and other corporate documents.

• Coordinate with directors, shareholders, senior management, legal advisors, auditors, regulators, banks, and other external stakeholders as required.

• Provide support for corporate governance initiatives, compliance reviews, and implementation of Board decisions.

• Maintain confidentiality of sensitive corporate, Board, shareholder, and management information.

• Conduct research on changes in corporate laws, regulations, governance practices, and regulatory requirements and advise the Company Secretary accordingly.

• Maintain proper documentation and records for audits, due diligence, regulatory inspections, and other corporate requirements.

• Perform any other company secretarial, governance, compliance, or corporate affairs responsibilities assigned by management.

• Salary Review: Yearly
• Lunch Facilities: Full Subsidize

Alternate Saturday Weekend.

Pick and Drop facility.