Company Secretary- Secretarial & Legal

Job Description

Title: Company Secretary- Secretarial & Legal

Company Name: Linde Bangladesh Limited

Vacancy: --

Age: At least 28 years

Job Location: Dhaka

Salary: --

Experience:

• 6 to 8 years
• The applicants should have experience in the following business area(s): Chemical Industries, Gas

• Graduate from ICSB or possess an equivalent professional qualification in Corporate/Company Secretarial Practice. An LL.B. degree alongside the ICSB qualification will be preferred.

• 6 to 8 years
• The applicants should have experience in the following business area(s): Chemical Industries, Gas

• Age At least 28 years

• Minimum 6-8 years of relevant experience in Company Secretarial, Corporate Governance, Share Management and legal functions.

• Experience in large local or multinational organizations, with exposure to shareholders and regulatory affairs

• Strong knowledge of company law, corporate governance, SEC/CDBL regulations, stakeholder management, and excellent communication and analytical skills.

Technical Skills

• Good communication and Reporting skills.

• Relationship building.

• Strong problem solving and analytical ability.

• Maintain high standard of documentation.

• Ability to work under pressure with deadlines.

• Timely completion of the assigned job to meet various targets (Group & local), is also a challenge for the job, where time is a limiting factor.

Competencies

• Strong professional knowledge of corporate governance, company law, statutory compliance, and regulatory requirements.

• Proven ability to develop and maintain effective working relationships with shareholders, regulatory authorities, banks, directors, and other key external stakeholders.

• Excellent stakeholder management, networking, and partnership-building skills with the ability to foster collaborative relationships.

• Strong influencing, negotiation, and communication skills with the ability to engage confidently across all levels of the organization and external bodies.

• Ability to communicate and present information accurately, professionally, and in a timely manner while ensuring confidentiality and integrity.

• Strategic mindset with the ability to assess regulatory, governance, and business implications and provide sound recommendations.

• Demonstrated capability to effectively execute statutory, regulatory, and governance-related activities with a focus on quality and compliance.

• Strong business acumen and commercial awareness with the ability to balance compliance requirements and organizational objectives.

• High level of integrity, accountability, professionalism, and leadership in managing corporate governance and stakeholder-related matters.

Location: Corporate Office, Dhaka

Key Responsibilities

• Ensure efficient servicing of shareholders as 'on-going’ needs and manage Company secretarial matters

• Register share transfer and maintain computerized members' register

• Manage relationships with institutional investors, analysts, shareholder associations and regulators.

• Reconciliation of dividend payment with the bank statements fully and preserve the documents

• Tax deduction from dividends and deposit to treasury.

• Issue tax deduction certificates to the shareholders from which deductions take place.

• Ensure compliance with the BSEC Corporate Governance Code and other applicable laws and regulations.

• Arrange Board Meetings, Audit Committee Meetings, Nomination & Remuneration Committee (NRC) Meetings, AGM and EGM.

• Prepare and circulate Board and Committee agendas, notices, papers and meeting materials.

• Draft, maintain and preserve minutes and resolutions of Board and Committee meetings.

• Monitor implementation of Board decisions and follow up on action items.

• Maintain statutory registers, records and corporate documents as required under applicable laws

• Ensure compliance with applicable provisions of the Companies Act, Securities and Exchange regulations, Listing Regulations and Corporate Governance requirements.

• Ensure timely submission of all statutory returns, disclosures and filings to regulatory bodies.

• Monitor regulatory developments and advise management and the Board on new legal and compliance requirements.

• Coordinate inspections, inquiries and correspondence with regulators.

• Review events and transactions to determine disclosure requirements.

• Ensure timely disclosure of Price Sensitive Information (PSI) and Material Information to stock exchanges and regulators.

• Coordinate publication of stock exchange notices, shareholder notices and regulatory announcements.

• Handle shareholder queries, complaints and requests efficiently and within prescribed timelines.

• Coordinate investor briefings, AGM presentations and shareholder communication activities.

• Facilitate voting and shareholder participation during AGMs and EGMs.

• Coordinate preparation and publication of the Annual Report.

• Prepare the Corporate Governance Compliance Report and related disclosures.

• Maintain electronic and physical statutory records and company secretarial databases.

• Ensure secure retention of Board papers, minutes, resolutions and shareholder records.

What we bring to you:

• Attractive compensation package including market standard structure

• Comprehensive Group life, Hospitalization Insurance coverage

• Gratuity, Provident Fund & WPPF

• Annual leave encashment

• Professional & multicultural working environment.