Office Secretary to Chairman

Job Description

Title: Office Secretary to Chairman

Company Name: Suncor

Vacancy: --

Age: At least 24 years

Job Location: Dhaka (Gulshan)

Salary: Tk. 20000 - 25000 (Monthly)

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Group of Companies

Published: 2026-10-05

Application Deadline: 2026-10-31

Education:

• Masters

Requirements:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Group of Companies

Skills Required: Company Secretary,Corporate Secretariat,Executive Secretary,MDs Secretariat,Personal Secretary (PS),Secretarial tasks

Additional Requirements:

• Age At least 24 years
• Only Female

Responsibilities & Context:

Position: Office Secretary to Chairman & Board.
Department: Chairman’s Office / Management
Employment Type: Full-Time
Work Location: Suncor, Rupayan Golden Age,level-7, 99 Gulshan Avenue, Dhaka-1212
Gender: Female
Salary: BDT 25,000+ per month, negotiable based on experience and suitability
Experience: Minimum 1–2 years of relevant experience
Reports To: Chairman / Management

Position Summary

Suncor Holding Ltd. is looking for a smart, well-organized, presentable, and responsible Female Office Secretary to provide professional administrative and secretarial support to the Chairma & BOD. 

The ideal candidate should have excellent communication skills, a professional personality, good computer knowledge, strong organizational abilities, and the ability to handle confidential information with discretion.

Key Responsibilities

1. Secretarial & Administrative Support

• Provide day-to-day secretarial and administrative support to the Chairman.

• Manage the Chairman’s daily schedule, appointments, meetings, and reminders.

• Organize and maintain important documents, files, correspondence, and records.

• Prepare letters, official communications, notices, reports, and other documents as required.

• Maintain proper filing systems, both physical and digital.

2. Communication & Coordination

• Handle incoming calls, emails, messages, and correspondence on behalf of the Chairman when required.

• Coordinate with internal departments, clients, business associates, visitors, and external stakeholders.

• Communicate instructions from the Chairman to concerned personnel and follow up when necessary.

• Maintain professional communication and ensure timely responses to important matters.

3. Meeting & Appointment Management

• Schedule and coordinate meetings and appointments.

• Prepare necessary documents and information before meetings.

• Maintain meeting schedules and ensure timely reminders.

• Assist with meeting arrangements, visitors, and hospitality requirements.

4. Confidentiality & Documentation

• Handle confidential business and personal information with the highest level of discretion.

• Maintain secure records of sensitive documents and correspondence.

• Ensure important documents and information are properly organized and readily available when required.

• Exercise sound judgment when dealing with confidential or sensitive matters.

5. Directorial Assistance

• Assist with official travel arrangements, hotel bookings, transportation, tickets, and itineraries when required.

• Coordinate travel-related documents and schedules.

• Provide assistance with other official or management-related tasks as assigned by the Chairman.

6. Follow-up & Coordination

• Follow up on tasks, instructions, pending matters, and commitments assigned by the Chairman.

• Coordinate with relevant departments to ensure timely completion of assigned tasks.

• Prepare updates and status reports whenever required.

• Maintain a clear record of pending and completed assignments.

7. General Office Support

• Maintain an organized and professional working environment around the Chairman’s office.

• Receive and assist visitors in a courteous and professional manner.

• Support the Chairman in day-to-day administrative activities.

• Perform other duties as assigned by the Chairman or Management.

Educational Qualification

• Bachelor’s degree in Business Administration, Management, English, or any relevant discipline from a recognized institution.

• Strong English communication and writing skills will be preferred.

Experience

• Minimum 1–2 years of relevant experience as a Secretary, Executive Secretary, Personal Assistant, Executive Assistant, Office Executive, or similar role.

• Good hold of using AI tools for workplace. 

• Previous experience working directly with a Chairman, Managing Director, Director, CEO, or senior management will be highly preferred.

• Candidates with strong corporate office experience will receive preference.

Required Skills & Competencies

• Excellent Bangla and English communication skills, both written and verbal.

• Good command of MS Word, Excel, PowerPoint, Email, and Internet applications.

• Excellent organizational and time-management skills.

• Smart, presentable, confident, and professional personality.

• Strong interpersonal and communication skills.

• Ability to maintain strict confidentiality.

• Good follow-up and coordination skills.

• Ability to multitask and work under pressure.

• Responsible, punctual, disciplined, and proactive.

• Ability to work independently with minimum supervision.

• Strong attention to detail and professional etiquette.

Compensation

Salary: Starting from BDT 25,000 per month, negotiable based on experience, qualifications, and suitability.

Other Benefits: As per company policy.

Probation & Employment Confirmation

• The selected candidate will initially be appointed on a probationary period of 3–4 months from the date of joining.

• Upon successful completion of the probationary period, subject to satisfactory performance, conduct, and overall suitability, the employee will be confirmed as a permanent employee of Suncor.

• Upon confirmation, the employee will continue to receive the same salary unless otherwise decided by Management.

• Salary review and other benefits will be subject to company policy and individual performance.

Job Other Benifits:

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Only Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Company Secretary/Regulatory affairs